HomeMy WebLinkAboutItem 18 - Swimming Pool Maintenance MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
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FROM: BRUNO RUMBELOW, CITY MANAGER��
MEETING DATE: FEBRUARY 21, 2017
SUBJECT: APPROVAL FOR THE AWARD OF AN INFORMAL REQUEST
FOR QUOTE WITH RENEWALS FOR SWIMMING POOL
MAINTENANCE SERVICES
RECOMMENDATION:
City Council to consider approval for the award of an informal request for quote with
renewals for swimming pool maintenance services with Grapevine Pool & Spa.
FUNDING SOURCE:
Funds for this purchase are available in account 100-44540-312-3 (General Fund/
Professional Services/Parks and Recreation Maintenance) and account 100-44540-312-
5 (General Fund/Professional Services/Parks and Recreation Aquatics) for an estimated
budgeted amount of$40,000.00.
BACKGROUND:
The purpose of this contract is to establish fixed annual pricing for swimming pool
' maintenance services for City aquatic facilities and fountains operated by the Parks and
Recreation Department on an as-needed basis. Grapevine Pool & Spa will assist with
sanitization needs to comply with maintaining public health standards and provide
scheduled cleaning of pools and fountains. These services include vacuuming of pool
walls and floors, scrubbing and brushing, removing debris and complete any normal
repair issues as needed.
Informal quotes were taken in accordance with the City Purchasing Policy. Formal bids
and advertisements are not required for purchases under $50,000.00. Three quotes
were submitted as noted below. Grapevine Pool & Spa submitted the lowest responsive
and responsible quote. The contract is for an initial one-year period with four, one-year
renewal options.
Grapevine Pool & Spa $25,100.00
Aloha Pool Service $43,200.00
Sunbelt Pools $46,056.00
Staff recommends approval.