HomeMy WebLinkAboutItem 21 - Preventative Roof Maintenance MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ��
MEETING DATE: FEBRUARY 21 2017
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR A
PREVENTATIVE R(30F MAINTENANGE PR4GRAM
RECOMMENDATION:
City Council #o consider approval to renew an annual cantract far a preventative roof
maintenance program with Tremeo/Weatherproofing Technologies, Inc. through an
established Cooperative Agreement with The Cooperative Purchasing Network (TCPN).
FUNDING SOURCE:
Funding far this purchase is currently available in account 174-74004-118-012 (Roof
Program), 210-43350-34p-Q1 (Lake Enterprise Fund/Golf Course Pro Shop/Building
Maintenance), 200-43350-530-2 (Utility Enterprise Fund/Water Treatment Billing &
Collections/Building Maintenance) for an annua! estima#ed budgeted amount of
$27,790.51.
BACKGRQUND:
This purchase will provide a preventative maintenance program to extend the life of the
roofs befare a complete replacement is required. A comprehensive roof program is
designed to maximize the life of the raaf, decrease repair expenses, and accurately
forecast capital needs for roof replacements.
The preventative maintenance program wilt include initial inspectian and evaluation to
identify maintenance, repair or replacement requirements. The program includes a
database reporting system ailowing City Staff to accurately forecast and budget for
current and future repair and replacement needs.
This purchase will be made in accardance with an existing Cooperative Agreement with
The Cooperative Purchasing Netwark (TCPN) as allowed by Texas Local Government
Code, Section 271.102, Cooperative Purchasing Program. The contract was #or an initial
one-year period with three, one-year renewal options. If approved, this wauld be the
second renewal optian.
Bids were taken by the Cooperative and five multiple award contracts were established
with TremcolWeatherproafing Technologies, Inc. being ane of the recipients. The
Facilities staff and Purchasing reviewed the contract for specification compliance and
pricing and determined that the contract would pravide the best service and pricing for
meeting the needs of the City.
Staff recommends approval.
CH/LW