HomeMy WebLinkAboutItem 10 - Products and Services MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 21, 2017
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
FOR VARIOUS PRODUCTS AND SERVICES WITH
RENEWALS FOR CITY DEPARTMENTS
RECOMMENDATION:
City Council to consider a resolution for an annual contract, with renewals, for various
products and services for City departments with Amazon Business through an
established cooperative agreement with US Communities.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department for an
annual estimated budgeted amount of $100,000.00.
BACKGROUND:
This annual contract will establish real time, best market pricing for various products and
services on an as-needed basis for all City departments. This contract will allow
departments to order online through a web based format under a business umbrella.
The City currently has several prime accounts through Amazon Prime. The US
Communities contract will allow the City to link our existing accounts to one business
account. This will eliminate the prime membership fees of $100.00 per account. The
contract offers a vast selection of items at competitive pricing and will allow us to chart,
track and monitor transactions.
The purchasing program contract will be made in accordance with an existing
Cooperative Agreement with US Communities as allowed by Texas Local Government
Code, Section 271 and Texas Government Code, Chapter 791 . This contract is for an
initial one-year period with ten optional, one-year renewals.
Bids were taken by the Cooperative and a contract was awarded to Amazon Business.
The Purchasing staff reviewed the contract for specification compliance and pricing and
determined that the contract would provide the best service and pricing for meeting the
needs of the City.
Staff recommends approval.
I
RESOLUTION NO. 2017-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR VARIOUS PRODUCTS AND SERVICES FOR CITY
DEPARTMENTS THROUGH AN ESTABLISHED
COOPERATIVE AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified entities in the State of Texas; and
WHEREAS, US Communities is a qualified purchasing cooperative program as
authorized by the Texas Local Government Code, Chapter 271 and Texas Government
Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with US Communities and wishes to utilize a contract meeting all State of Texas bidding
requirements; and
WHEREAS, US Communities has an established contract no. R-TC-17006 for
various products and services with Amazon Business; and
WHEREAS, the City of Grapevine, Texas has a need to purchase various products
and services on an as-needed basis; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
Resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this Resolution to be in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the contract
to purchase various products and services with Amazon Business for an annual estimated
budgeted amount of $100,000.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said various products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 21st day of March, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2017-029 2