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HomeMy WebLinkAboutItem 12 - Fertilizer MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER V." MEETING DATE: MARCH 21 , 2017 SUBJECT: APPROVAL FOR THE AWARD OF AN INFORMAL REQUEST FOR QUOTE TO PURCHASE FERTILIZER RECOMMENDATION: City Council to consider approval for the award of an informal request for quote to purchase fertilizer for the Grapevine Golf Course from Harrell's, LLC. FUNDING SOURCE: Funds for this purchase are available in account 210-42205-340-2 (Grounds Maintenance) in the amount not to exceed $24,045.00. BACKGROUND: This purchase is for 21 tons of a 42-0-0 fertilizer for the golf course except for the greens. This is a season long, slow release type mix and will be applied once, which replaces the normal practice of applying fertilizer three times per season. The benefits of using this fertilizer includes providing a steady supply of nutrients to the grass throughout the season and from an operational standpoint reduces the labor required to apply fertilizer from three times to one time per year. This will result in the reduction of time when portions of the golf course are closed. Quotes were taken in accordance with City Purchasing Policy. Formal bids and advertisements are not required for purchases under $50,000. Three vendors submitted quotations. Harrell's, LLC submitted the lowest responsive and responsible quote meeting specifications. Harrell's, LLC. $24,045.00 BWI Companies, Inc. $25,256.00 Winfield Solutions, LLC $26,335.80 Staff recommends approval. MT/LW I