HomeMy WebLinkAbout2017-03-21 Joint Meeting CITY OF GRAPEVINE, TEXAS
VINE REGULAR JOINT MEETING OF
,. .� CITY COUNCIL AND PLANNING AND ZONING COMMISSION
T E ViwiTA s • TUESDAY, MARCH 21, 2017
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:00 p.m. Dinner - City Council Conference Room
6:30 p.m. Call to Order of City Council Meeting - City Council Chambers
6:30 p.m. Executive Session - City Council Conference Room
7:30 p.m. Joint Regular Meeting - City Council Chambers
CALL TO ORDER: 6:30 p.m. — City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Gary Martin
JOINT PUBLIC HEARING
3. Conditional Use Permit CU17-02 (San Daniele) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Kristopher Colig and Kelly Boynton requesting a conditional use permit to allow
the possession, storage, retail sales and on-premise consumption of alcoholic
beverages (beer, wine and mixed beverages), outside dining and outdoor
speakers in conjunction with a restaurant. The subject property is located at 129
South Main Street#130 and is zoned "CBD" Central Business District.
City Council
March 21, 2017
Page 2
4. Conditional Use Permit CU17-03 (Mason & Dixie)— City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Beth Newman requesting a conditional use permit to amend the previously
approved site plan of CU09-46 SPRC, CU08-09 (Ordinance No. 2008-020)to allow
a restaurant in the Central Business District. The subject property is located at
603 South Main Street#302 and is zoned "CBD" Central Business District.
5. Historic Landmark District HL16-09 (Bart H. and Annie Harriett Starr House) —City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Robert and Jacqueline Kulick requesting
designation as a historical landmark sub-district. The subject property is located
at 428 East Worth Street and is zoned "R-7.5" Single Family District.
6. Final Plat of Lots 1AR2, 2AR2, 3R1, 4R1, 5 and 6, Block 1, The Gatehouse in
Grapevine — City Council and Planning and Zoning Commission to conduct a
public hearing relative to an application submitted by Tommy Ehrenberg with MK
Development requesting to replat Lots 1AR1, 2AR1, 3R and 4R, Block 1, The
Gatehouse in Grapevine and Lot 2, Block 4, Stone Myers Business Park. The
subject property is located at 670 Gatehouse Drive.
Planning and Zoning Commission to recess to Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council to remain in session in the Council Chambers to consider published
business.
CITIZEN COMMENTS
7. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
8. Chief Financial Officer to present Financial Update.
NEW BUSINESS
9. Consider Ordinance No. 2017-016 appropriating funds for the 2017 Capital Plan
Quality of Life budget and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
City Council
March 21, 2017
Page 3
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
10. Consider Resolution No. 2017-029 authorizing an annual contract, with renewals,
for various products and services with Amazon Business through an established
cooperative agreement with US Communities. Chief Financial Officer
recommends approval.
11. Consider an extension of an annual contract, with renewals, for emergency
medical supplies with Bound Tree Medical, LLC through an interlocal agreement
with the City of Cedar Hill, Texas. Fire Chief recommends approval.
12. Consider the award of an informal request for quote to purchase fertilizer for the
Grapevine Golf Course from Harrell's, LLC. Golf Director recommends approval.
13. Consider Resolution No. 2017-030 authorizing the purchase of a Toro
Groundsmaster 3320 mower from Professional Turf Products, LP through an
interlocal agreement with the National Intergovernmental Purchasing Alliance.
Golf Director recommends approval.
14. Consider renewal of an annual contract for VMware support services with SHI
Government Solutions, Inc. through an interlocal agreement with the State of
Texas Department of Information Resources (DIR). Chief Technology Officer
recommends approval.
15. Consider the award of an informal request for quote for concrete work at the
Vineyards Campground and Cabins from Pennington Concrete Construction.
Parks and Recreation Director recommends approval.
16. Consider Change Order No. 2 to the Water and Sanitary Sewer Improvement
Project agreement with Sabre Development Corp. Public Works Director
recommends approval.
17. Consider rejecting the sole bid for the Dooley Street Wastewater Improvements
Project from Atkins Brothers Equipment Company. Public Works Director
recommends approval.
18. Consider renewal of annual contracts with HD Supply Waterworks and Fortiline
Waterworks for waterworks products. Public Works Director recommends
approval.
19. Consider Resolution No. 2017-031 authorizing the purchase of Ford vehicles from
Sam Pack's Five Star Ford through an interlocal agreement with the State of Texas
Term Contracts Program. Public Works Director recommends approval.
20. Consider renewal of an annual contract with DEW Materials for hauling of debris
and aggregates. Public Works Director recommends approval.
City Council
March 21, 2017
Page 4
21. Consider Resolution No. 2017-032 authorizing the purchase of a HVAC
preventive maintenance services from The Brandt Companies, LLC through an
interlocal agreement with The Local Government Purchasing Cooperative
(BuyBoard). Public Works Director recommends approval.
22. Consider the award of an informal request for quote to purchase three replacement
pumps from FCX Performance. Public Works Director recommends approval.
23. Consider Resolution No. 2017-033 authorizing the sole source purchase of
electrical services for IT Data Center with Brandt Companies LLC. Chief Financial
Officer recommends approval
24. Consider the minutes of the March 7, 2017 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
25. Conditional Use Permit CU17-02 (San Daniele) — Consider the recommendation
of the Planning and Zoning Commission and Ordinance No. 2017-017, if
applicable, and take any necessary action.
26. Conditional Use Permit CU17-03 (Mason & Dixie) —Consider the recommendation
of the Planning and Zoning Commission and Ordinance No. 2017-018, if
applicable, and take any necessary action.
27. Historic Landmark District HL16-09 (Bart H. and Annie Harriett Starr House) —
Consider the recommendation of the Planning and Zoning Commission and
Ordinance No. 2017-029, if applicable, and take any necessary action.
28. Final Plat of Lots 1AR2, 2AR2, 3R1, 4R1, 5 and 6, Block 1, The Gatehouse in
Grapevine — Consider the recommendation of the Planning and Zoning
Commission and take any necessary action.
29. Final Plat of Lot 1, Block 1, Turner Road Addition—Consider the recommendation
of the Planning and Zoning Commission and take any necessary action as it
relates to an application submitted by Raza Mian. The subject property is located
at 324 Turner Road.
ADJOURNMENT
City Council
March 21, 2017
Page 5
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on March 17, 2017
by 5:00 p.m. GRaP
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Tara Brooks •
City Secretary * * *
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
AGENDA
G A 11 VINE CITY OF GRAPEVINE, TEXAS
- REGULAR PLANNING AND ZONING COMMISSION MEETING
T E 0Z, A S • TUESDAY, MARCH 21, 2017
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
5:45 p.m. Dinner— Planning and Zoning Commission Conference Room
6:00 p.m. Workshop and Briefing Session — Planning and Zoning Commission
Conference Room
7:30 p.m. Joint Meeting with City Council - City Council Chambers
7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room
CALL TO ORDER: 6:00 p.m. - Planning and Zoning Commission Conference Room
WORKSHOP
1. Planning and Zoning Commission to discuss multi-family use in future
developments.
BRIEFING SESSION
2. Planning and Zoning Commission to conduct a briefing session to discuss all items
scheduled on tonight's agenda; No action will be taken. Each item will be
considered during the Regular Session which immediately follows the Joint Public
Hearings.
JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers
3. Invocation and Pledge of Allegiance: Commissioner Gary Martin
JOINT PUBLIC HEARING
4. Conditional Use Permit CU17-02 (San Daniele) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Kristopher Colig and Kelly Boynton requesting a conditional use permit to allow
the possession, storage, retail sales and on-premise consumption of alcoholic
beverages (beer, wine and mixed beverages), outside dining and outdoor
speakers in conjunction with a restaurant. The subject property is located at 129
South Main Street #130 and is zoned "CBD" Central Business District.
5. Conditional Use Permit CU17-03 (Mason & Dixie) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Beth Newman requesting a conditional use permit to amend the previously
Planning &Zoning Commission
March 21, 2017
Page 2
approved site plan of CU09-46 SPRC, CU08-09 (Ordinance No. 2008-020)to allow
a restaurant in the Central Business District. The subject property is located at
603 South Main Street#302 and is zoned "CBD" Central Business District.
6. Historic Landmark District HL16-09 (Bart H. and Annie Harriett Starr House)—City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Robert and Jacqueline Kulick requesting
designation as a historical landmark sub-district. The subject property is located
at 428 East Worth Street and is zoned "R-7.5" Single Family District.
7. Final Plat of Lots 1AR2, 2AR2, 3R1, 4R1, 5 and 6, Block 1, The Gatehouse in
Grapevine — City Council and Planning and Zoning Commission to conduct a
public hearing relative to an application submitted by Tommy Ehrenberg with MK
Development requesting to replat Lots 1AR1, 2AR1, 3R and 4R, Block 1, The
Gatehouse in Grapevine and Lot 2, Block 4, Stone Myers Business Park. The
subject property is located at 670 Gatehouse Drive.
Planning and Zoning Commission to recess to Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) —
Planning and Zoning Commission Conference Room
NEW BUSINESS
8. Conditional Use Permit CU17-02 (San Daniele) — Consider the application and
make a recommendation to the City Council.
9. Conditional Use Permit CU17-03 (Mason & Dixie) — Consider the application and
make a recommendation to the City Council.
10. Historic Landmark District HL16-09 (Bart H. and Annie Harriett Starr House) —
Consider the application and make a recommendation to the City Council.
11. Final Plat of Lots 1AR2, 2AR2, 3R1, 4R1, 5 and 6, Block 1, The Gatehouse in
Grapevine — Consider the application and make a recommendation to the City
Council.
12. Final Plat of Lot 1, Block 1, Turner Road Addition — Consider the application
submitted by Raza Mian and make a recommendation to the City Council. The
subject property is located at 324 Turner Road.
13. Consider the minutes of the February 21, 2017 Planning and Zoning Commission
meeting.
Planning &Zoning Commission
March 21, 2017
Page 3
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street an• on the City's website on March 17, 2017
by 5:00 p.m. o' oRap4LbaatifitV
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Tara Brooks :.\ '
City Secretary * *
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 21 st
day of March, 2017 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with Council Member Sharron Spencer absent, with the following
members of the Planning and Zoning Commission:
Larry Oliver
BJ Wilson
Monica Hotelling
Jim Fechter
Beth Tiggelaar
Dennis Luers
Theresa Mason
Robert Rainwater
Chairman
Vice Chairman
Member
Member
Member
Member
Alternate
Alternate
constituting a quorum, with Commissioner Gary Martin absent, and the following
members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
John F. Boyle, Jr.
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
Assistant City Attorney
City Secretary
Mayor Tate called the regular meeting to order at 6:30 p.m. in the Council Chambers.
EXECUTIVE SESSION
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
City Council
March 21, 2017
Page 2
Item 1. Executive Session
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:34 p.m. The closed session ended at 7:25 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow requested City Council approve the acquisition of real
property from First United Methodist Church of Grapevine for terms discussed in
Executive Session and authorize the City Manager to execute all associated documents.
Motion was made to approve the acquisition of real property from First United Methodist
Church of Grapevine for terms discussed in Executive Session and authorize the City
Manager to execute all associated documents.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers.
Item 2. Invocation and Pledge of Alle lance
Vice -Chairman BJ Wilson delivered the Invocation and led the Pledge of Allegiance.
City Council
March 21, 2017
Page 3
JOINT PUBLIC HEARINGS
Item 3. Conditional Use Permit CU17-02 fSan Daniel
Mayor Tate declared the public hearing open.
Development Services Assistant Director Ron Stombaugh reported the applicant was
requesting a conditional use permit to allow the possession, storage, retail sales and on -
premise consumption of alcoholic beverages (beer, wine and mixed beverages), outside
dining and outdoor speakers in conjunction with a restaurant. The subject property is
located at 129 South Main Street #130 and is zoned "CBD" Central Business District.
The applicants, Chris Leighton, Kristopher Colig and Kelly Boynton, presented this item
and answered questions from the Commission.
Carl Young, 4113 Meadow Drive, Grapevine spoke in opposition to this request.
There was one letter of support provided to the Commission and Council.
Motion was made to close the public hearing.
Motion: Luers
Second: Hotelling
Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Rainwater
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion:
Freed
Second:
Coy
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
Item 4. Conditional Use Permit CU17-03 ( Mason &_Dixiie
Mayor Tate declared the public hearing open.
Development Services Assistant Director Stombaugh reported the applicant was
requesting a conditional use permit to amend the previously approved site plan of CU09-
46 SPRC, CU08-09 (Ordinance No. 2008-020) to allow a restaurant in the Central
Business District. The subject property is located at 603 South Main Street #302 and is
zoned "CBD" Central Business District.
The applicant Beth Newman presented this item and answered questions from the
Council.
City Council
March 21, 2017
Page 4
No one spoke during the public hearing and there was seven letters of support reported.
Motion was made to close the public hearing.
Motion: Fechter
Second: Wilson
Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Rainwater
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
Item 5. Historic Landmark District HL16-09 Bart H. and Annie Harriett Starr House
Mayor Tate declared the public hearing open.
Development Services Assistant Director Stombaugh reported the applicant was
requesting to designate the property located at 428 East Worth Street a historical
landmark sub -district. The Historic Preservation Commission approved the design
standards at their January 25, 2017 meeting.
No one spoke during the public hearing and there was not any correspondence to report.
Motion was made to close the public hearing.
Motion: Wilson
Second: Hotelling
Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Rainwater
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
Item 6. Final Plat of Lots 1 AR2. 2AR2, 3R1, 4R1, 5 and 6. Block 1, The Gatehouse in
Grapevine
Mayor Tate declared the public hearing open.
City Council
March 21, 2017
Page 5
Manager of Engineering John Robertson reported the applicant was requesting to replat
Lots 1 AR1, 2AR1, 3R and 4R, Block 1, The Gatehouse in Grapevine and Lot 2, Block 4,
Stone Myers Business Park on property located at 670 Gatehouse Drive.
No one spoke during the public hearing and there was not any correspondence to report.
Motion was made to close the public hearing.
Motion: Wilson
Second: Tiggelaar
Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Rainwater
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Slechta
Second: O'Dell
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
RECESS AND RECONVEN
Mayor Tate announced the Planning and Zoning Commission would recess to the
Planning and Zoning Conference Room to consider published business.
The City Council remained in session in the Council Chambers to consider its published
business.
Item 7. Citizen Comments
There were no citizen comments.
PRESENTATIONS
Item 8. Chief Financial Officer to present Financial Update.
Chief Financial Officer Greg Jordan presented this item to Council. The Fiscal Year 2017
finances are all trending with the forecasted budget. Property tax appraisals are higher
than Fiscal Year 2016, but there is a decrease in sales tax, however, a budget surplus in
the General Fund is still expected.
Mr. Jordan answered questions from Council.
City Council
March 21, 2017
Page 6
NEW BUSINESS
Item 9. Consider Ordinance No. 2017-016 appropriating funds for the 2017 Capital Plan
Quality of Life budget and take any necessary action.
Chief Financial Officer Jordan presented this item to Council. The proposed budget which
reflects the discussions during the January 9, 2017 workshop and March 7, 2017 City
Council meeting.
Motion was made to approve Ordinance No. 2017-016 appropriating funds for the 2017
Capital Plan Quality of Life budget.
Motion: Freed
Second: Lease
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2017-016
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $5,335,000.00
FROM THE 2017 QUALITY OF LIFE FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations. No
one requested to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 10. Consider Resolution No. 2017-029 authorizing an annual contract. with
renewals, for various products and services with Amazon Business through an
established cooperative agreement with US Communities.
Chief Financial Officer Jordan recommended approval of Resolution No. 2017-029
authorizing an annual contract, with renewals, with Amazon Business for the purchase of
various products and services for an annual estimated budgeted amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
City Council
March 21, 2017
Page 7
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
RESOLUTION NO. 2017-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR VARIOUS PRODUCTS AND SERVICES FOR CITY
DEPARTMENTS THROUGH AN ESTABLISHED
COOPERATIVE AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 11. Consider an extension of an annual contract, with renewals, for emergency
_medical supplies with Bound Tree Medical, LLC through an interlocal agreement with the
City of Cedar Hill, Texas.
Fire Chief Darrell Brown recommended approval of the extension of an annual contract,
with renewals, with Bound Tree Medical, LLC for emergency medical supplies in an
annual estimated amount of $137,250 to equip five mobile intensive care units.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
Item 12. Consider the award of an informal request for c;uote to purchase fertilizer for the
Grapevine Golf Course from Harrell's. LLC.
Golf Director Russell Pulley recommended approval of the award of an informal request
for quote from Harrell's, LLC for the purchase of fertilizer in an amount not to exceed
$24,045.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
City Council
March 21, 2017
Page 8
Item 13. Consider Resolution No. 2017-030 authorizing the purchase of a Toro
Groundsmaster 3320 mower from Professional Turf Products= LP through an interlocal
agreement with the National Intergovernmental Purchasing Alliance.
Golf Director Pulley recommended approval of Resolution No. 2017-030 authorizing the
purchase of a Toro Groundsmaster 3320 mower from Professional Turf Products, LP for
an amount not to exceed $42,469.25.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2017-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TORO GROUNDSMASTER 3320 MOWER THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 14. Consider renewal of an annual contract for VMware support services with SHI
Government Solutions. Inc. through an interlocal agreement with the State of Texas
Department of Information Resources (DR).
Chief Technology Officer Tessa Allberg recommended approval of the renewal of an
annual contract with SHI Government Solutions, Inc. for VMware support services in an
amount not to exceed $45,003.60. The renewal is for an arinual maintenance contract
for the host operating systems for all virtual servers and virtual desktops.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
Item 15. Consider the award ,of an informal request for quote for concrete work at the
Vineyards Campo round and Cabins from Pennington Concrete Construction.
Parks and Recreation Director Kevin Mitchell recommended approval of the informal
request for quote from Pennington Concrete Construction to pour a new concrete slab
City Council
March 21, 2017
Page 9
with perimeter beam for the new pavilion at the Vineyards Campground and Cabins for
an amount not to exceed $25,350.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
Item 16. Consider Change Order No. 2 to the Water and Sanitary Sewer Improvement
Project agreement with Sabre Development Corp.
Public Works Director Stan Laster recommended approval of Change Order No. 2 with
Sabre Development Corp for the Water and Sanitary Sewer Improvement Project in the
amount of $36,997.50 to include asphalt repair and curb and gutter replacement at
Wildwood and Boyd, repair of pavestone sidewalk along State Highway 360, 12" PVC
water line by open cut along Northwest Highway, concrete sidewalk and HC ramp
construction along Dove Loop Road, and contract adjustments.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved: 6-0
Item 17. Consider resecting the sole bid for the Dooley Street Wastewater Improvements
Project from Atkins Brothers Equipment Company.
Public Works Director Laster recommended rejection of the sole bid for the Dooley Street
Wastewater Improvements Project. The sole bid received was 32.2% above the
estimated costs in the Opinion of Probable Costs prepared by the project engineer,
Pacheco Koch Engineers. Staff plans to rebid the project with changes to the project
timeline.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
City Council
March 21, 2017
Page 10
Item 18. Consider renewal of annual contracts with HD Supple Waterworks and Fortiline
Waterworks for waterworks products.
Public Works Director Laster recommended approval of the annual contracts with HD
Supply Waterworks and Fortiline Waterworks for waterworks products in an estimated
annual amount of $182,000. Waterworks products include brass, various size pipe, fire
hydrant parts, fittings, and similar items.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
Item 19. Consider Resolution No. 2017-031 authorizina the purchase of Ford vehicles
from Sam Pack's Five Star Ford through an interlocal agreement with the State of Texas
Term Contracts Program.
Public Works Director Laster recommended approval of the purchase of a vehicle for the
Police Department and a vehicle for the Public Works Department from Sam Pack's Five
Star Ford for a total amount not to exceed $104,605.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
RESOLUTION NO. 2017-031
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
FORD VEHICLES THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 20. Consider renewal of an annual contract with DFW Materials for haulin of debris
and a-ggregates.
Public Works Director Laster recommended approval of the contract with DFW Materials
for hauling debris and aggregates that are removed from construction or maintenance
projects performed by City crews. Public Works budgeted $100,000 for these services
that will be performed on an as -needed basis.
City Council
March 21, 2017
Page 11
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
Item 21. Consider Resolution No. 2017-032 authorizing the purchase of a HVAC
preventive maintenance services from The Brandt Companies, LLC through an interlocal
agreement with The Local Government Purchasing Cooperative [BuyBoard].
Public Works Director Laster recommended approval of Resolution No. 2017-032
authorizing the purchase of HVAC preventive maintenance services from The Brandt
Companies, LLC for a total amount not to exceed $43,570. This purchase will provide a
full service maintenance agreement and repairs to extend the life of the HVAC equipment
located at the Palace Theatre, City Hall and The REC of Grapevine.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
RESOLUTION NO. 2017-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
HVAC PREVENTIVE MAINTENANCE SERVICES
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
Item 22. Consider the award of an informal request for quote to purchase three
replacement pumps from FCX Performance.
Public Works Director Laster recommended approval of the award of an informal request
for quote from FCX Performance for the purchase of three replacement pumps in an
amount not to exceed $21,881.60.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
City Council
March 21. 2017
Page 12
Item 23. Consider Resolution No. 2017-033 authorizinri the sole source purchase of
electrical services for IT Data Center with Brandt Comcanies LLC,
Chief Financial Officer Jordan recommended approval of Resolution No. 2017-033
authorizing the sole purchase from Brandt Companies for electrical services at the IT
Data Center in the new Public Safety Building for an estimated amount of $200,000.
Brandt Companies, LLC has been the primary architect for the data center electrical
infrastructure, and this action will provide final connectivity between the new IT hardware
and all City facilities.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
RESOLUTION NO. 2017-033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
ELECTRICAL SERVICES AS A SOLE SOURCE PURCHASE
AND PROVIDING AN EFFECTIVE DATE
Item 24. Consider the minutes of the March 7. 2017 Regular City Council meeting,
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Slechta
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 25. Conditional Use Permit CU17-02 (San Daniele�
Development Services Director Scott Williams reported the Planning and Zoning
Commission approved the conditional use permit with a vote of 7-0.
Motion was made to approve Ordinance No. 2017-017, Conditional Use Permit CU17-
02 (San Daniele).
City Council
March 21, 2017
Page 13
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays:
None
Approved:
6-0
ORDINANCE NO. 2017-017
AN ORDINANCE ISSUING CONDITIONAL USE PERMIT
CU17-02 TO ALLOW THE POSSESSION, STORAGE,
RETAIL SALES, AND ON -PREMISE CONSUMPTION OF
ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED
BEVERAGES) OUTSIDE DINING AND OUTDOOR
SPEAKERS IN CONJUNCTION WITH A RESTAURANT
LOCATED AT LOT 1, BLOCK 1 HAZLEWOOD
COMMERCIAL BUILDING (129 SOUTH MAIN STREET
#130) IN A DISTRICT ZONED "CBD" CENTRAL BUSINESS
DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 26. Conditional Use Permit CU17-03 Mason & Dixie
Development Services Director Williams reported the Planning and Zoning Commission
approved the conditional use permit with a vote of 7-0.
Motion was made to approve Ordinance No. 2017-018, Conditional Use Permit CU17-
03 (Mason & Dixie).
Motion: Freed
Second: O'Dell
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
City Council
March 21, 2017
Page 14
ORDINANCE NO. 2017-018
AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT
CU17-03 TO ALLOW A RESTAURANT LOCATED AT LOT
C, BLOCK 15, CITY OF GRAPEVINE (603 SOUTH MAIN
STREET #302) IN A DISTRICT ZONED "CBD" CENTRAL
BUSINESS DISTRICT ALL IN ACCORDANCE WITH A SITE
PLAN APPROVED PURSUANT TO SECTION 47 OF
ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS,
RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS CONDITIONAL USE
PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00);
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 27. Historic Landmark District HL16-09 (Bart H. and Annie Harriett Starr House)
Development Services Director Williams reported the Planning and Zoning Commission
approved the historic landmark district with a vote of 7-0.
Motion was made to approve Ordinance No. 2017-019, Historic Landmark District HL16-
09 (Bart H. and Annie Harriett Starr House).
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2017-019
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DESIGNATING A HISTORIC
LANDMARK SUB -DISTRICT HL16-09 IN ACCORDANCE
WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX
"D" OF THE CODE OF ORDINANCES), DESIGNATING THE
AREA LEGALLY DESCRIBED AS 428 EAST WORTH
STREET, LOT 6A, BLOCK 33, YATES AND JENKINS
ADDITION, AND MORE SPECIFICALLY DESCRIBED
HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY
DISTRICT AS A HISTORICAL LANDMARK SUB -DISTRICT;
City Council
March 21. 2017
Page 15
PROVIDING FOR THE ADOPTION OF THE BART H. AND
ANNIE HARRIETT STARR HOUSE HISTORIC DISTRICT
PRESERVATION CRITERIA; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF
THE ZONING ORDINANCE; PROVIDING A CLAUSE
RELATING TO SEVERABILITY; DETERMINING THAT THE
PUBLIC INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 28. Final Plat of Lots 1 AR2. 2AR2, 3R1, 4R1, 5 and 6, Block 1. The Gatehouse in
Grapevine
Development Services Director Williams reported the Planning and Zoning Commission
approved the final plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 1AR2,
2AR2, 3R1, 4R1, 5 and 6, Block 1, The Gatehouse in Grapevine.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
Item 29. Final Plat of Lot 1. Block 1. Turner Road Addition
Development Services Director Williams reported the Planning and Zoning Commission
approved the final plat application submitted by Raza Mian for property located at 324
Turner Road.
Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block
1, Turner Road Addition.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:13 p.m.
Motion: O'Dell
Second: Slechta
City Council
March 21, 2017
Page 16
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 4th
day of April, 2017.
ATTEST:
Tara Brooks
City Secretary
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APPROVED:
William D. Tate
Mayor