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HomeMy WebLinkAboutItem 13 - Cabin Housekeeping Services MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETINGMEETING DATE: APRIL 4, 2017 SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR CABIN HOUSEKEEPING SERVICES RECOMMENDATION: City Council to consider approval to renew annual contracts with Pure Service Corporation as the primary and ACBMS International Group as the secondary for cabin housekeeping services. FUNDING SOURCE: Funds for this purchase are available in account 119-44540-312-3 (Professional Services) in an estimated annual amount of$52,000.00. BACKGROUND: The purpose of this contract is to establish fixed annual pricing for cabin housekeeping services at The Vineyards Campground and Cabins. Awarding a primary and secondary contractor will help mitigate issues that may occur due to the nature and fluctuation of demand based on season and occupancy of a 365 day per year operational facility. Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in the Fort Worth Star Telegram on February 19 and 26, 2015. The contract is for an initial one- year period with four, one-year renewal options. If approved, this will be the second renewal available. Based on the evaluation of the bids by the Parks and Recreation and Purchasing staff, Pure Service Corporation was the lowest and ACBMS International Group was the next lowest responsive and responsible bidder.Vendors have agreed to renew with no increase in pricing. Staff recommends approval. MH/LW