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HomeMy WebLinkAbout2017-04-18 Joint Meeting CITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, APRIL 18, 2017 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:45 p.m. Dinner - City Council Conference Room 6:15 p.m. Call to Order of City Council Meeting - City Council Chambers 6:15 p.m. Executive Session - City Council Conference Room 7:30 p.m. Joint Regular Meeting - City Council Chambers CALL TO ORDER: 6:15 p.m. — City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Beth Tiggelaar JOINT PUBLIC HEARING 3. Zoning Application Z17-02 (DCT Grapevine) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Pacheco Koch requesting to rezone approximately 12.878 acres from "CC" Community Commercial District to "LI" Light Industrial District for the development of 193,826 square foot of office/warehouse. The subject property is located at 3193 Bass Pro Drive. City Council April 18, 2017 Page 2 4. Zoning Application Z17-03 (203 South Church Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by JPI requesting to rezone 0.3115 acres from "CN" Neighborhood Commercial District to "CBD" Central Business District to allow the existing residential use to change to office use with the yoga studio to remain as is. 5. Conditional Use Permit CU17-05 (Silver Lake Crossing) and the Final Plat of Lots 1A1, 1A2 and 1A3, Block 1, The Bluffs at Grapevine Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by JPI requesting to establish a master site development plan to include, but not be limited to, a multi-story 371 unit multi-family complex; a three story, 54,000 square foot multi-tenant office building; and the inclusion of two previously approved hotel projects. The applicant is also requesting to replat Lot 1A, Block 1, The Bluffs at Grapevine Addition. The property is located at 2250 Bass Pro Court and is zoned "CC" Community Commercial District. 6. Final Plat of Lots 1 and 2, Block 1, Morgan Place Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by David Morgan requesting to replat Lot A, a subdivision of Lot 1, Block 7, W.C. Lucas. The property is located at 417 Lucas Drive and is currently zoned "R-7.5" Single Family Residential District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 7. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 8. Chief Financial Officer to present Financial Update. NEW BUSINESS 9. Consider the award of a professional services contract to Valley Quest Design for the conceptual landscape plan for landscape architecture, engineering and architectural services for Oak Grove Softball and take any necessary action. City Council April 18, 2017 Page 3 10. Consider Resolution No. 2017-038 authorizing the purchase of synthetic turf from Geo Surfaces through an interlocal agreement with the Region VIII Education Service Center in Texas and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider Resolution No. 2017-039 suspending a rate increase filing by Oncor for the maximum period allowed by law. City Manager's Office recommends approval. 12. Consider renewal of an annual contract with McGriff, Seibels and Williams Insurance Services for insurance consultant services for group health benefits. Chief Financial Officer recommends approval. 13. Consider award of a professional services contract with Texas Health Physicians Group for employee health clinics. Chief Financial Officer recommends approval. 14. Consider renewal of an annual contract with Commercial Risk Services, Inc. for safety consultant services. Chief Financial Officer recommends approval. 15. Consider Resolution No. 2017-040 authorizing the sole source purchase of trash compactor stations from Adrite. Parks and Recreation Director recommends approval. 16. Consider Resolution No. 2017-041 authorizing a sole source purchase of a lift station for Meadowmere Park from Environments Improvements, Inc. Parks and Recreation Director recommends approval. 17. Consider renewal of annual contracts to BWI Companies, Inc.; Harrell's, LLC; Helena Chemical Company; Innovative Turf Supply; and Winfield Solutions, LLC for horticultural chemicals and fertilizers. Parks and Recreation Director recommends approval. 18. Consider the purchase of police vehicle equipment from Wildfire Truck and Equipment Sales, Ltd. Public Works Director recommends approval. 19. Consider Resolution No. 2017-042 authorizing the purchase of two shuttle buses from Creative Bus Sales, Inc. through an interlocal agreement with the Houston- Galveston Area Council (H-GAC). Public Works Director recommends approval. City Council April 18, 2017 Page 4 20. Consider Resolution No. 2017-043 authorizing an annual contract for concrete services with Manning Concrete and Sawing through an interlocal agreement with the City of Southlake, Texas. Public Works Director recommends approval. 21 . Consider the purchase of slide gates and frames for the Wastewater Treatment Plant from MVA Services, LLC. Public Works Director recommends approval. 22. Consider award of the contract for the water line repair at the northeast corner of Ruth Wall Street and State Highway 26 to Tejas Commercial Construction, LLC. Public Works Director recommends approval. 23. Consider a cost participation agreement with Grapevine Cemetery to construct the Dooley Street/Dove Loop Wastewater Line Relocation. Public Works Director recommends approval. 24. Consider the minutes of the April 4, 2017 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 25. Zoning Application Z17-02 (DCT Grapevine) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2017-021, if applicable, and take any necessary action. 26. Zoning Application Z17-03 (203 South Church Street) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2017-022, if applicable, and take any necessary action. 27. Conditional Use Permit CU17-05 (Silver Lake Crossing) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2017-023, if applicable, and take any necessary action. 28. Final Plat of Lots 1A1 , 1A2 and 1A3, Block 1 , The Bluffs at Grapevine Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 29. Final Plat of Lots 1 and 2, Block 1 , Morgan Place Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 30. Preliminary Plat of Lots 1-17, Block 1 , Park Hill Estates Addition — Consider the recommendation of the Planning and Zoning Commission regarding an application City Council April 18, 2017 Page 5 submitted by Pamela Holt for property located at 1000 North Park Boulevard that is currently zoned "R-7.5" Residential Single Family District, and take any necessary action. 31 . Final Plat of Lots 1-17, Block 1 , Park Hill Estates Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 32. Final Plat of Lot 1 , Block 1 , Cannon-Smith Addition — Consider the recommendation of the Planning and Zoning Commission regarding an application submitted by Stuart Warnock for property located at 3230 W.T. Parr Road that is currently zoned "R-20" Single Family Residential, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on April 14, 2017 by 5:00 p.m. Rap _ F 0Al Q i rst � �J ui x s � �a Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. AGENDA A VINE CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING T E , A s TUESDAY, APRIL 18, 2017 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session — Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda; No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Beth Tiggelaar JOINT PUBLIC HEARING 3. Zoning Application Z17-02 (DCT Grapevine) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Pacheco Koch requesting to rezone approximately 12.878 acres from "CC" Community Commercial District to "LI" Light Industrial District for the development of 193,826 square foot of office/warehouse. The subject property is located at 3193 Bass Pro Drive. 4. Zoning Application Z17-03 (203 South Church Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by JPI requesting to rezone 0.3115 acres from "CN" Neighborhood Commercial District to "CBD" Central Business District to allow the existing residential use to change to office use with the yoga studio to remain as is. 5. Conditional Use Permit CU17-05 (Silver Lake Crossing) and the Final Plat of Lots 1A1, 1A2 and 1A3, Block 1, The Bluffs at Grapevine Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by JPI requesting to establish a master site development Planning &Zoning Commission April 18, 2017 Page 2 plan to include, but not be limited to, a multi-story 371 unit multi-family complex; a three story, 54,000 square foot multi-tenant office building; and the inclusion of two previously approved hotel projects. The applicant is also requesting to replat Lot 1A, Block 1 , The Bluffs at Grapevine Addition. The property is located at 2250 Bass Pro Court and is zoned "CC" Community Commercial District. 6. Final Plat of Lots 1 and 2, Block 1 , Morgan Place Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by David Morgan requesting to replat Lot A, a subdivision of Lot 1 , Block 7, W.C. Lucas. The property is located at 417 Lucas Drive and is currently zoned "R-7.5" Single Family Residential District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room NEW BUSINESS 7. Zoning Application Z17-02 (DCT Grapevine) — Consider the application and make a recommendation to the City Council. 8. Zoning Application Z17-03 (203 South Church Street) — Consider the application and make a recommendation to the City Council. 9. Conditional Use Permit CU17-05 (Silver Lake Crossing)— Consider the application and make a recommendation to the City Council. 10. Final Plat of Lots 1A1 , 1A2 and 1A3, Block 1 , The Bluffs at Grapevine Addition — Consider the application and make a recommendation to the City Council. 11 . Final Plat of Lots 1 and 2, Block 1 , Morgan Place Addition — Consider the application and make a recommendation to the City Council. 12. Preliminary Plat of Lots 1-17, Block 1 , Park Hill Estates Addition — Consider the application submitted by Pamela Holt and make a recommendation to the City Council. The property is located at 1000 North Park Boulevard and is currently zoned "R-7.5" Single Family Residential District. 13. Final Plat of Lots 1-17, Block 1 , Park Hill Estates Addition — Consider the application and make a recommendation to the City Council. 14. Final Plat of Lot 1 , Block 1 , Cannon-Smith Addition — Consider the application submitted by Stuart Warnock. The property is located at 3230 W.T. Parr Road and is currently zoned "R-20" Single Family Residential District. Planning &Zoning Commission April 18, 2017 Page 3 15. Consider the minutes of the March 21, 2017 Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on April 14, 2017 by 5:00 p.m. GRAp� ; �:' 0A. �2 Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 18th day of April, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Beth Tiggelaar Member Dennis Luers Member Theresa Mason Alternate Robert Rainwater Alternate constituting a quorum, with Commissioner Gary Martin absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the regular meeting to order at 6:15 p.m. in the Council Chambers. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: City Council April 18, 2017 Page 2 Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Mayor Tate announced he would recuse himself from a portion of the discussion in Executive Session, relating to Section 551.087. Mayor Tate joined the closed session at 6:33 p.m. The City Council recessed to the City Council Conference Room and began the closed session at 6:17 p.m. The closed session ended at 7:26 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Rumbelow replied there was no action needed. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:34 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Beth Tiggelaar delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoning AppAication Z17-02 (DCT Gra ep vine] Mayor Tate declared the Public Hearing open. City Council April 18, 2017 Page 3 Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to rezone approximately 12.878 acres from "CC" Community Commercial District to "LI" Light Industrial District for the development of 193,826 square foot of office/warehouse. The subject property is located at 3193 Bass Pro Drive. The applicant, Art Barkley, presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Mason Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 4. Zoning Application Z17-03 {203 South Church Street Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting to rezone 0.3115 acres from "CN" Neighborhood Commercial District to "CBD" Central Business District to allow the existing residential use to change to office use with the yoga studio to remain as is. Applicant Curtis Young presented this item and answered questions from the Commission and Council. John Bradley, 202 Church Street, Grapevine spoke in opposition to this request. Carl Young, 4113 Meadow Drive, Grapevine spoke in opposition to this request. There was one letter of support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Mason City Council April 18, 2017 Page 4 Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU17-05 Silver Lake Crossings) and the Final Plat of Lots 1A1. 1A2 and 1A3, Block 1, The Bluffs at Grapevine Addition Mayor Tate announced that when cases were considered on this property previously he recused himself and filed an affidavit with the City Secretary. He no longer has a conflict and did not need to recuse himself from tonight's consideration of these items. Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting to establish a master site development plan to include, but not be limited to, a multi-story 371 unit multi-family complex; a three story, 54,000 square foot multi-tenant office building; and the inclusion of two previously approved hotel projects. The applicant also requested to replat Lot 1A, Block 1, The Bluffs at Grapevine Addition. The property is located at 2250 Bass Pro Court and is zoned "CC" Community Commercial District. Applicants Mike Patel and Miller Sullivan presented this item and answered questions from the Commission and Council. Mr. Patel committed to providing the power point presentation shown this evening as part of the ordinance. Carl Young, 4113 Meadow Drive, Grapevine, asked questions about the ADA compliance of the multi-family structure. There was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Mason Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy City Council April 18, 2017 Page 5 Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 6. Final Plat of Lots 1 and 2. Block 1, Morgan Place Addition Mayor Tate declared the Public Hearing open. Manager of Engineering John Robertson reported the applicant was requesting to replat Lot A, a subdivision of Lot 1, Block 7, W.C. Lucas. The property is located at 417 Lucas Drive and is currently zoned "R-7.5" Single Family Residential District. Carl Young, 4113 Meadow Drive, Grapevine spoke about the zoning of the property. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Mason Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. Mayor Tate announced City Council would take a break at 8:53 p.m. Mayor Tate reconvened the meeting at 9:03 p.m. Item 7. Citizen Comments Michael Richmond, 1040 Pheasant Ridge Drive, Grapevine, thanked Council for their support of youth baseball and softball in the City and expressed support for Items 9 and 10. Aram Azadpour, P.O. Box 2644, Grapevine spoke about issues with his utility bill, bike riding, Glade Road stripping and the design of the office building on South Main Street. City Council April 18, 2017 Page 6 Michael B. Upton addressed concerns about the plats for Park Hill Estates Addition (Items 30 and 31). Mayor Tate announced City Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 25. Zoning Application Z17-02 DCT Grapevine) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the zoning application with a vote of 6-1. Motion was made to approve Ordinance No. 2017-021, Zoning Application Z17-02 (DCT Grapevine). Motion: Freed Second: Coy Ayes: Freed, Lease, Coy, O'Dell, and Slechta Nays: Tate, Spencer Approved: 5-2 ORDINANCE NO. 2017-021 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z17-02 FOR PROPERTY LOCATED AT 3193 BASS PRO DRIVE ON A TRACT OF LAND IN THE JAMES GIBSON SURVEY, ABSTRACT NO. 586, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "CC" COMMUNITY COMMERCIAL DISTRICT TO "LI" LIGHT INDUSTRIAL DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS City Council April 18, 2017 Page 7 ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Zoning Application Z17-03 (203 South Church Street) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission denied the zoning application with a vote of 7-0. Motion was made to deny Ordinance No. 2017-022, Zoning Application Z17-03 (203 South Church Street). Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 27. Conditional Use Permit CU17-05 Silver Lake Crossings Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit stipulating the applicant's power point presentation would be made part of the ordinance with a vote of 7-0. Motion was made to approve Ordinance No. 2017-023, Conditional Use Permit CU17- 05 (Silver Lake Crossings), stipulating the applicant's power point presentation would be made part of the ordinance. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: Coy Approved: 6-1 ORDINANCE NO. 2017-023 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT CU17-05 TO ESTABLISH A MASTER SITE DEVELOPMENT PLAN FOR LOTS 1A, 2, BLOCK 1, SILVER LAKE CROSSINGS AND LOTS, 1A1, 1A2, 1A3, 2A, BLOCK 1, THE BLUFFS AT GRAPEVINE (2200, 2225, 2250 BASS PRO COURT; 1701, 1775, 1785 STATE HIGHWAY 26) TO INCLUDE, BUT NOT BE LIMITED TO, A MULTI-STORY, 371 UNIT MULTI-FAMILY COMPLEX; A THREE STORY, 54,000 SQUARE FOOT MULTI-TENANT OFFICE BUILDING; AND THE INCLUSION OF TWO PREVIOUSLY APPROVED HOTEL PROJECTS IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS City Council April 18, 2017 Page 8 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Final Plat of Lots 1A1 , 1A2 and 1A3, Block 1, The Bluffs at Grapevine Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1A1, 1A2 and 1A3, Block 1, The Bluffs at Grapevine Addition. Motion: Slechta Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 29. Final Plat of Lots 1 and 2 Block 1 Morgan Place Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lots 1 and 2, Block 1, Morgan Place Addition. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 30. Preliminary Plat of Lots 1-17, Block 1, Park Hill Estates Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the preliminary plat with a vote of 7-0. City Council April 18, 2017 Page 9 Motion was made to approve the Statement of Findings and the Final Plat of Lots 1-17, Block 1, Park Hill Estates Addition. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 31. Final Plat of Lots 1-17. Block 1. Park Hill Estates Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1-17, Block 1, Park Hill Estates Addition. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 32. Final Plat of Lot 1. Block 1, Cannon-Smith Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block 1, Cannon-Smith Addition. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Mayor Tate announced City Council would consider Items 9 and 10 next. NEW BUSINESS Item 9. Consider the award of a professional services contract to Valley Quest Design for the conceptual landscape plan for landscape architecture en ineerin and architectural services for Oak Grove Softball and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item to Council. The proposed project will add a fourth grass field to the Oak Grove Softball Complex, upgrade the concession stand area and restroom facility, add a playground, connect the trails City Council April 18, 2017 Page 10 system to the boat ramp and provide a dedicated restroom for the boat ramp. This contract for design services will not exceed $614,474. Mr. Mitchell answered questions from Council. Motion was made to approve the award of a professional contract to Valley Quest Design for the conceptual landscape plan for Oak Grove Softball. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 10. Consider Resolution No. 2017-038 authorizing the purchase of synthetic turf from Geo Surfaces through an interlocal agreement with the Region VIII Education Service Center in Texas and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item to Council. This project will include removing the existing grass from infields and foul territory on fields A, B, H and I at the Oak Grove Ball Field Complex and replace it with synthetic turf. The total purchase is for an amount not to exceed $1,063,000. Motion was made to approve Resolution No. 2017-038 authorizing the purchase of synthetic turf from Geo Surfaces. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SYNTHETIC TURF THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE PRESENTATIONS Item 8. Chief Financial Officer to ,resent Financial Update. Chief Financial Officer Greg Jordan presented this item to Council. At this point, all funds have a projected surplus, however with the declining sales tax the general fund is trending close to budget. City Council April 18, 2017 Page 11 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider Resolution No. 2017-039 suspending a rate increase filing by Oncor for the maximum period allowed by law. City Manager Rumbelow recommended approval of a resolution suspending the rate increase filing by Oncor. Oncor Electric Delivery Company filed an application that asks the City to approve an 11.8% increase in residential rates and a 0.5% increase in street lighting rates. The proposed resolution suspends the April 21, 2017 effective date of the Company's rate increase for the maximum period permitted by law to allow the City, working in conjunction with the Steering Committee of cities served by Oncor, to evaluate the filing. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-039 A RESOLUTION OF THE CITY OF GRAPEVINE SUSPENDING THE APRIL 21, 2017, EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY COMPANY'S REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES; APPROVING COOPERATION WITH THE STEERING COMMITTEE OF CITIES SERVED BY ONCOR TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION AND APPEALS; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; City Council April 18, 2017 Page 12 REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL FOR THE STEERING COMMITTEE Item 12. Consider renewal of an annual contract with McGriff, Seibels and Williams Insurance Services for insurance consultant services for group health benefits. Chief Financial Officer Jordan recommended approval of the contract, for an estimated budgeted amount of$50,000, with McGriff, Seibels and Williams to solicit, negotiate and service insurance policies for the City. They also assist with benefit planning, benefit design, vendor selection, RFP's, compliance tools and legislative information. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 13. Consider award of a professional services contract with Texas Health Physicians Group for employee health clinics. Chief Financial Officer Jordan recommend approval of the professional services contract, for an estimated budgeted amount of$50,000,with Texas Health Physicians for six health clinics offering same-day/acute care office visits for employees and their dependents. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 14. Consider renewal of an annual contract with Commercial Risk Services, Inc. for safety consultant services. Chief Financial Officer Jordan recommended approval of the annual contract, for an estimated annual amount of$24,000, with Commercial Risk Services, Inc. to assist in the development and implementation of a monthly safety training program. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy City Council April 18, 2017 Page 13 Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 15. Consider Resolution No. 2017-040 authorizing the sole source purchase of trash compactor stations from Adrite. Parks and Recreation Director Mitchell recommended approval of the purchase of trash compactor stations for the Oak Grove Ballfield complex from Adrite for an amount not to exceed $31,398.75. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TRASH COMPACTOR STATIONS FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 16. Consider Resolution No. 2017-041 authorizing a sole source purchase of a lift station for Meadowmere Park from Environments Improvements. Inc. Parks and Recreation Director Mitchell recommended approval of the purchase of a lift station from Environments Improvements, Inc. for an amount not to exceed $23,378.30. The new lift station at Meadowmere Park will handle the new gatehouse, old restroom, four host sites and the new rental building. This lift station will replace the one that was damaged in the flood. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council April 18, 2017 Page 14 RESOLUTION NO. 2017-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A LIFT STATION FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 17. Consider renewal of annual contracts to BWI Companies, Inc.; Harrell's LLC; Helena Chemical Company; Innovative Turf Supply'. and Winfield Solutions LLC for horticultural chemicals and fertilizers. Parks and Recreation Director Stan Laster recommended approval of the annual contracts for horticultural chemicals and fertilizers in an estimated annual amount of $150,000.00 for 74 various types of horticultural chemicals and fertilizers to be purchased on an as-needed basis for the Parks and Recreation Department and the Grapevine Golf Course. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 18. Consider the purchase of police vehicle equipment from Wildfire Truck and Equipment Sales, Ltd. Public Works Director Laster recommended approval of the purchase of police vehicle equipment in an amount not to exceed $18,078.47 from Wildfire Truck and Equipment Sales, Ltd. The purchase includes lightbars, prisoner seats, partitions, panels, and consoles to up-fit three new police Tahoes purchased in the FY2017 Replacement Schedule. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council April 18, 2017 Page 15 Item 19. Consider Resolution No. 2017-042 authorizing the gurchase of two shuttle buses from Creative Bus Sales, Inc. through an interlocal agreement with the Houston- Galveston Area Council (H-GAC). Public Works Director Laster recommended approval of Resolution No. 2017-042 authorizing the purchase of two shuttle buses for a total amount not to exceed $295,318 from Creative Bus Sales, Inc. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TWO SHUTTLE BUSES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Consider Resolution No. 2017-043 authorizing an annual contract for concrete services with Manning Concrete and Sawing through an interlocal agreement with the City of Southlake, Texas. Public Works Director Laster recommended approval of Resolution No. 2017-043 authorizing a contract for concrete services in an estimated annual amount of$500,000. The City of Southlake considered their contract with Manning Concrete and Sawing on April 18, 2017. The City of Grapevine's approval is contingent on Southlake's approval. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council April 18, 2017 Page 16 RESOLUTION NO. 2017-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR CONCRETE SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 21. Consider the purchase of slide gates and frames for the Wastewater Treatment Plant from MVA Services, LLC Public Works Director Laster recommended approval of the purchase of slide gates and frames from MVA Services, LLC in an amount not to exceed $44,000. This purchase is for the installation of the isolation gates at the influent of the Ultraviolet Light(UV) System which will allow staff to isolate individual channels of the system allowing for full maintenance of the system and cleaning of the channels to stay within permissible E-Coli limits. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 22. Consider award of the contract for the water line repair at the northeast corner of Ruth Wall Street and State Highway 26 to Teias Commercial Construction, LLC. Public Works Director Laster recommended approval of the award of the contract for the water line repair to Wright Construction, Co. This contractor will assist City forces in replacing the existing 24" concrete cylinder pipe with PVC piping and will install new valves and connections to the adjacent 16" pipes to meet the summer water demands on the distribution system and eliminate the current leaks. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council April 18, 2017 Page 17 Item 23. Consider a cost participation agreement with Grapevine Cemetery to construct the Dooley Street/Dove Loop Wastewater Line Relocation. Public Works Director Laster recommended approval of the cost participation agreement with Grapevine Cemetery. The contractor, Wright Construction Co., will perform the construction of the wastewater line relocation and inlet and connecting pipe installation including all backfill placement and compaction for an estimated cost of $60,000. The City will supply all materials for the relocation of the wastewater lines at an estimated cost of$175,000. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 24. Consider the minutes of the April 4, 2017 Regular City Council meetin9� City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented, but changing to Item 22, to grant the contract to Wright Construction Co. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:30 p.m. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 2nd day of May, 2017. City Council April 18, 2017 Page 18 APPROVED: William D. Tate Mayor ATTEST: SOLUk F GRAPF`,2 Tara Brooks CO City Secretary