HomeMy WebLinkAboutItem 10 - Synthetic Turf MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER��
MEETING DATE: APRIL 18, 2017
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
SYNTHETIC TURF
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of synthetic turf from
Geo Surfaces through an interlocal agreement with the Region VIII Education Service
Center in Texas.
FUNDING SOURCE:
Funding for this purchase is currently available in 121-48850-312-00-170004 (Quality of
Life) for an amount not to exceed $1,063,000.00.
BACKGROUND INFORMATION:
Oak Grove Ballfield Complex has become a premier destination in Texas for youth
baseball and softball league play as well as tournaments since the reconstruction in 2009.
The turf being proposed for this project will allow the fields to remain playable during rain
events that have typically caused cancellation due to wet fields. It is very important that
recreational and tournament play continue as rescheduling is typically not an option due
to the large number of teams and short season.
This project will remove the existing grass from infields and foul territory on fields A, B, H
& I at the Oak Grove Ball Field Complex and replace it with synthetic turf. The synthetic
turf will solve current issues with the water seepage from the underground spring on fields
H & I which affects playability during non-weather events. The addition of synthetic turf
is a field standard now used on local high school, college and professional fields.
This purchase will be made in accordance with an existing interlocal agreement with the
Region VIII Education Service Center in Texas. Purchases through this program are
authorized under Texas Local Government Code, Chapter 271 and Texas Government
Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to Geo Surfaces. The
Parks and Recreation department and Purchasing staff reviewed the contract for
departmental specification compliance and pricing and determined that the contract would
provide the best product and pricing for meeting the needs of the City.
Staff recommends approval.
KM/BS
RESOLUTION NO. 2017-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SYNTHETIC TURF THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, the Region VIII Education Service Center in Texas is a qualified
purchasing program as authorized by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has an interlocal agreement with the
Region VIII Education Service Center and wishes to utilize an established contract
through their Interlocal Purchasing System (TIPS) Program meeting all State of Texas
bidding requirements; and
WHEREAS, the Region VIII Education Service Center has an established contract
with Geo Surfaces under contract no. 4042414, Synthetic or Natural Sports Fields, Courts
or Tracks; and
WHEREAS, the City of Grapevine, Texas has a need to replace natural turf with
synthetic turf; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
a synthetic turf from Geo Surfaces for an amount not to exceed $1,063,000.00
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said synthetic turf.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 18th day of April, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2017-038 2