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Home My WebLink About2015-08-19 Regular MeetingfiggITACE V IPTG UNp�, �gA4 ON Ea AGENDA REGULAR MEETING GRAPEVINE HERITAGE FOUNDATION -BOARD OF DIRECTORS WEDNESDAY, AUGUST 19, 2015 AT 5:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU SECOND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS Call to Order of Regular Meeting — Dr. Curtis Ratliff II. Citizen Comments III. Consider Minutes of the July 15, 2015 Regular meeting IV. Old Business A. GHF Membership Report — Janet Perkins B. Nash Farm Activity Report — Melva Stanfield V. New Business A. Consider proposed GHF Calendar proposal and take any necessary action. - David Klempin and Janet Perkins B. Update on plans for 2015 Candlelight Tour of Homes — Frances Jensen VI. Grapevine Heritage Foundation Board Member Liaison Reports A. Convention & Visitors Bureau Board of Directors — Pat Stinson B. Historic Preservation Commission — Janet Perkins VII. Adjournment The next meeting of the Grapevine Heritage Foundation will be held on September 16, 2015. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted on this, the 14th day of August 2015 at 5:00 pm. 6 David Klempin Manager, Heritage Programs & Preservation August 19, 2015 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation Board of Directors met at 5:00 p.m. on Wednesday, August 19, 2015 in the Grapevine Convention & Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas 76051. Curtis Ratliff Chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Pat Stinson Secretary Sue Franks Member Frances Jensen Member Janet Perkins Member Don Vaughn Member Mike Lease City Council Liaison The above constituting a quorum with member(s) Ross Bannister absent. With the following city staff present: Paul W. McCallum Executive Director, Grapevine Convention &Visitors Bureau David Klempin Heritage Preservation Programs Manager Jim Lauderdale Nash Farm Manager Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 5 p.m. II. CITIZEN COMMENTS There were NO citizen comments. Any person who is not scheduled on the agenda may address the Historic Preservation Commission under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. 1 19 August 2015 August 19, 2015 III. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the July 15, 2015 meeting; Sue Franks seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Stanfield, Wright, Stinson, Franks, Jensen, Perkins and Vaughn) Nays: None Absent: (Bannister) IV. OLD BUSINESS Janet Perkins reported the Foundation currently has 184 active memberships, they received five renewals of membership, donations from brick sales and from Judy Daniel for the month. Vice Chairman Melva Stanfield reported the Nash Farm activity for the month of seven school groups totaling 208 attending and 12 interpretive programs with a total 312 attendees. Jim Lauderdale updated the group on their request for a team of oxen for the Farm. He recommended trying a team of oxen for a trial period of six months and to be reviewed again at 12 months. He had located a couple of three year old teams south of Denver, Colorado at 3 Eagles Ranch; he and Chairman Ratliff will visit to observe the teams on August 27, 2015. City Council Liaison Mike Lease asked what the Farm would need to work the teams; Jim said they will need ox yokes and bows, these will need to be maintained appropriate to their growth, and they have the chains, plows and wagon in the barn now. NEW BUSINESS Foundation Treasurer Balla Wright asked the board as members to each contribute $100 as a sponsorship for the Fall Round-Up! event. Janet Perkins reported the Foundation's upcoming calendar was being finalized; the calendars would be distributed to active members and the balance sold in the Visitors Information Center of the Grapevine Convention & Visitors Bureau. Frances Jensen reported seven homes have agreed to be shown on the Candlelight Tour of Homes 2095; she will confirm with the Grapevine Historical Society to join as part of the tour. VI. LIAISON REPORTS P.W. McCallum reported City Council had approved, at the previous night's meeting, to construct shuttle shelters at the stops along Historic Main Street. He noted the shuttles were a success and "found money" for their fares collected and the traffic they bring to Historic Main Street. The shuttles bring groups on layovers from the airport to 2 19 August 2015 August 19, 2015 downtown Grapevine; special layover packages for domestic and international flight are available. VI. ADJOURNMENT Balla Wright, seconded by Melva Stanfield, made the motion to adjourn the meeting at 6:15 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Stanfield, Wright, Stinson, Franks, Jensen, Perkins and Vaughn) Nays: None Absent: (Bannister) PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE AUGUST 19, 2015 MINUTES, ON THIS THE 21 ST DAY OF OCTOBER, 2015. APPROVED: 9�v// dw , CHAIRMAIT ATTEST: I tot SECRETARY 3 19 August 2015