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Home My WebLink About2016-07-20 Regular MeetingAGENDA REGULAR MEETING GRAPEVINE HERITAGE FOUNDATION -BOARD OF DIRECTORS WEDNESDAY, JULY 20, 2016 AT 5:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU SECOND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS I. Call to Order of Regular Meeting — Dr. Curtis Ratliff II. Citizen Comments 111. Consider Minutes of the June 15, 2016 Regular meeting IV. Old Business A. GHF Membership Report — Janet Perkins B. Nash Farm Report — Melva Stanfield and Cody Jolliff V. New Business A. Consider FY 2016-2017 Budget for Grapevine Heritage Foundation — David Klempin B. Discuss Sponsorship and Fundraising for Fall Activities at Nash Farm - Balla Wright and Cody Jolliff C. Discuss proposal for a High School Senior Scholarship — Curtis Ratliff VI. Grapevine Heritage Foundation Board Member Liaison Reports A. Convention & Visitors Bureau Board of Directors June 16 — Janet Perkins B. Historic Preservation Commission June 22 — Curtis Ratliff C. Grapevine Historical Society — No June Meeting - Sue Franks VII. Adjournment The next meeting of the Grapevine Heritage Foundation will be held on August 17, 2016 at 5:00 p.m. in the Grapevine Convention & Visitors Bureau, 2"d Floor Boardroom, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted by the 15th day of July 2016 at 5:00 pm. 1 David Klempin Manager, Heritage Programs & Preservation July 20, 2016 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation Board of Directors met at 5:00 p.m. on Wednesday, July 20, 2016 in the Grapevine Convention & Visitors Bureau, 2r,d Floor Boardroom, 636 South Main Street, Grapevine, Texas 76051. Curtis Ratliff Chairman Balla Wright Treasurer Patricia Stinson Secretary Sue Franks Member Frances Jensen Member Don Vaughn Member Mike Lease City Council Liaison The above constituting a quorum with member(s) Melva Stanfield and Janet Perkins absent. With the following city staff present: Paula Newman Managing Director of Operations, David Klempin Heritage Preservation Programs Manager Cody Jolliff Nash Farm Manager Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 5:05 p.m. Mike Lease introduced Becky Hummer as the newly appointed board member; Becky will take the oath of office with those members reappointed at the next meeting of the board. II. CITIZEN COMMENTS There were NO citizen comments. Any person who is not scheduled on the agenda may address the Historic Preservation Commission under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. 1 20 July 2016 July 20, 2016 III. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the June 15, 2016 meeting; Don Vaughn seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Wright, Franks, Jensen, Stinson and Vaughn) Nays: None Absent: (Stanfield and Perkins) IV. OLD BUSINESS David Klempin reported on membership for Janet Perkins in her absence. He reported 191 active members currently, with 23 renewal invoices mailed; donations of $100 and three personalized bricks sold at $100 each. Secretary Pat Stinson suggested expired memberships should have letters printed for the next meeting for board members to write personal invitations to renew for those members they know. Cody Jolliff reported nine tours totaling 240 guests for the month of June. Treasurer Balla Wright asked Cody to email out, at the first of each month, a schedule to the board and volunteers to sign up for upcoming volunteer positions available. NEW BUSINESS David Klempin presented a draft for the board's consideration and to take any necessary action for the fiscal year 2016-17 budget as proposed. Council Liaison Mike Lease, discussed the lawn maintenance and upkeep on the Farmhouse. David noted the amount budgeted for stroller friendly trails to be developed; he also said the proposed budget was less than the previous year and budgeted as the Farm does more, the income will increase. Chairman Ratliff said the proposed budget was comparable to the previous year's numbers. Councilman Lease also noted the Convention & Visitors Bureau's support for heritage programs; and the new format for the proposed budget as more clear to study. Pat Stinson made the motion to accept the proposed budget as presented; Don Vaughn seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Wright, Franks, Jensen, Stinson and Vaughn) Nays: None Absent: (Stanfield and Perkins) Balla Wright and Cody Jolliff presented the sponsorship level requests they were working on with Amy Stirman. Balla said she was now working with a large sponsor; the petting zoo and wagon rides should warrant two sponsorships each. All agreed sponsoring a specific item would give sponsors more ownership in the event. 2 20 July 2016 July 20, 2016 Cody presented the board with the idea, supported by a poster, for a Nash Farm Barn Dance. The board was supportive of this project. He also discussed a pie auction for the event. Balla suggested visiting with a square dance club and Frances Jensen said the city REC center offered square dancing lessons. Don Vaughn made the motion to approve the sponsorship and fundraising requests as presented; Balla Wright seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Wright, Franks, Jensen, Stinson and Vaughn) Nays: None Absent: (Stanfield and Perkins) Chairman Ratliff proposed a Grapevine Heritage Foundation high school scholarship be set for a Future Farmers of America, agriculture, anthropology or general history student pursuing higher education or an oral history project. Curtis said he had discussed with retired Grapevine High School teacher, Margaret Telford. Councilman Lease agreed saying the school's educational program will handle for you and complete the follow-up required. Balla Wright made the motion to establish a committee to study the criteria for a scholarship and move forward; Pat Stinson seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Wright, Franks, Jensen, Stinson and Vaughn) Nays: None Absent: (Stanfield and Perkins) VI. LIAISON REPORTS Convention & Visitors Bureau (CVB) June 16, 2016 Meeting — Paula Newman reported new staff for the CVB, the Main Street Fam's had been a success with great attendance, Sister City West Lothian's culinary students are scheduled to compete in a cook-off with the Grapevine Colleyville Independent School District students, the CVB marketing group are ready for GrapeFest 2016, the upcoming mid-August Travel Media Showcase will be an all staff effort for this group of travel publishers, writers and bloggers. The Connect Meeting Planners conference will follow. The Summer Blast dinosaur event has been successful with 9,000 visitors attending to date; merchants and restauranteurs had supported the dinosaur event. Paula reported the Palace Arts Center had been power-washed with special care to avoid the zinc veneers; they are now ready to replace the carpets with an identical match (not faded), requests for bids for the marquee restoration, the stage walls and dock area have been freshly painted. The Christmas Capital in July sale sold 1 ,200 tickets on the first day, with the Saturday before Christmas Day is near sold out and seven of the Texas Tenor's performances. 3 20 July 2016 July 20, 2016 Historic Preservation Commission (HPC) June 22, 2016 Meeting — Curtis Ratliff reported on the pre-meeting Recognition of 25 Years of Service event for Chairman Burl Gilliam; Council Liaison Mike Lease also noted the event. Curtis reported on the HPC meeting for the case regarding 626 East Wall Street for the restoration and addition to the existing structure; he said the builder is meeting the right HPC needs for the Township. Grapevine Historical Society (GHS) June 27, 2016 Meeting — Balla Wright reported there was no June meeting for the Historical Society. Balla added, the 2017 Calendar committee and the Candlelight Tour of Homes committee had each met this month. Don Vaughn confirmed his resignation from the board, he and Barbara are now 81 years of age, and moving to the Parc Place Retirement Community in Bedford; he said he would still be available to work events. Chairman Ratliff thanked him for his many years of service, expertise and all he had given. Councilman Lease, Pat and Balla all thanked him for his many good works. VL ADJOURNMENT Balla Wright, seconded by Pat Stinson, made the motion to adjourn the meeting at 6:10 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Wright, Franks, Jensen, Stinson and Vaughn) Nays: None Absent: (Stanfield and Perkins) PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE JULY 20, 2016 MINUTES, ON THIS THE 21 ST DAY OF SEPTEMBER 2016. APPROVED: CHAIRMAN ATTEST: QA[f J CRETARY 4 20 July 2016