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Home My WebLink About2016-04-20 Regular MeetingAGENDA REGULAR MEETING GRAPEVINE HERITAGE FOUNDATION -BOARD OF DIRECTORS WEDNESDAY, APRIL 20, 2016 AT 5:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU SECOND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS Call to Order of Regular Meeting — Dr. Curtis Ratliff II. Citizen Comments III. Consider Minutes of the March 16, 2016 Regular meeting IV. Old Business A. GHF Membership Report — Janet Perkins B. Nash Farm Activity Report and Spring Into Nash Wrap-up — Melva Stanfield V. New Business A. Consider the 2016 Preservation Advocacy Nominations B. Report and Presentation on the GHF Speakers Bureau — Sue Franks and Frances Jensen C. Event Highlights for the Newsletter — Frances Jensen VI. Grapevine Heritage Foundation Board Member Liaison Reports A. Convention & Visitors Bureau Board of Directors March 17 — Balla Wright B. Historic Preservation Commission March 23 — Janet Perkins C. Grapevine Historical Society — March 22 — Pat Stinson VII. Adjournment The next meeting of the Grapevine Heritage Foundation will be held on May 18, 2016 at 5:00 p.m, in the Grapevine Convention & Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted on this, the 15th day of April 2016 at 5:00 pm. WYE G� David Klempin Manager, Heritage Programs & Preservation April 20, 2016 STATE OF TEXAS COUNTY jOF TARRANT CITY OF GRAPEVINE I i The Grapevine Heritage Foundation Board of Directors met at 5:00 p.m. on Wednesday, April 20, 2016 in the Grapevine Convention & Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas 76051. Curtis Ratliff Chairman Balla Wright Treasurer Sue Franks Member Frances Jensen Member Janet Perkins Member Don Vaughn Member Mike Lease City Council Liaison The above constituting a quorum with member(s) Melva Stanfieldtand Pat Stinson absent. With the following city staff present: Paula Newman Managing Director of Operations, Grapevine Convention & Visitors Bureau David Klempin Heritage Preservation Programs Manager Cody Jolliff Nash Farm Manager Mary Bush Administrative 1. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 5 p.m. II. CITIZEN COMMENTS There were NO citizen comments. Any person who is not scheduled on the agenda may address the Historic Preservation Commission under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. 1 20 April 2016 April 20, 2016 III, APPROVAL OF MINUTES I Janet Perkins made the motion to accept the minutes as written from the March 16, 2016 meeting; Sue Franks seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Wright, Franks, Jensen, Perkins and Vaughn) Nays: None Absent: (Stanfield and Stinson) i I IV. OLD BUSINESS Janet Perkins reported the Foundation currently has 182 active memberships, with 39 renewals billed in March. Cody Jolliff reported the Nash Farm activities for the month of March with school group tours and 1,500 attending the Parks Department Easter Egg Hunt for a total of 1,700 attendees for the month and $1,851 in revenue. He reported the Spring Into Nash event had $6,640 in revenue coupons and sponsorships and a total of $3,000 in expenses yielding $3,640. Chairman Ratliff thanked Balla Wright for sponsorships brought in and thanked the board members who had contributed. NEW BUSINESS David Klempin reported the nominations received for the Preservation Advocacy Awards 2016 to be presented by Mayor Tate and Chairman Ratliff at the May 3, 2016 City Council meeting. David presented a power point, for the board's approval of the nominees and their achievements in preserving Grapevine's heritage: Advocacy Award — Judy Daniel Preservation/Conservation Award — Justin Gilmore, AIA Restoration Project Award —Jonathan Chance, Dignity Memorial Project Award — Reverend Redmon, Love Chapel Church of God in Christ Sharing the Vision Award — Russell Kidd Grapevine Township Award — Neal Cooper, Copper Street Homes i Sue Franks made the motion to accept the nominees as presented; Janet Perkins seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Wright, Franks, Jensen, Perkins and Vaughn) Nays: None Absent: (Stanfield and Stinson) 2 20 April 2016 April 20, 2016 I Sue Franks and Frances Jensen reported on the Speakers Bureau committee's planning meetings to reach out to other civic and service groups to become members of the Grapevine Heritage Foundation. The mission of the Foundation and past projects would give a record of advocacy successes and reach out to the community to place membership with the Foundation focusing on an active partnership. Balla Wright asked for the partnership to have available "online contact" interaction without having to come to a board meeting. Chairman Ratliff thanked Sue and the planning committee for their work on the program to bring in new members. i Frances Jensen reported on the Foundation's newsletter; and suggested an email blast after events with photographs be sent to the membership; Farm Manager Cody Jolliff asked for these activity E-blasts to include Farm sponsors. I VI. LIAISON. REPORTS Convention & Visitors Bureau (CVB) March 17, 2016 Meeting — Balla Wright reported new CVB employees were introduced at the meeting; and the success of the Chamber's Women's Division with The Great Taste of Grapevine event raising $18,000. Historic Preservation Commission (HPC) March 23, 2016 Meeting — Janet Perkins reported the HPC's approval of the seven new construction homes on East Wall Street. VI. ADJOURNMENT Balla Wright, seconded by Janet Perkins, made the motion to adjourn the meeting at 6:35 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Wright, Franks, Jensen, Perkins and Vaughn) Nays: None Absent: (Stanfield and Stinson) PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE MARCH 16, 2016 MINUTES, ON THIS THE 15TH DAY OF JUNE 2016. APPROVED: CHAIRMAN ATTEST: i SECRETARY 3 20 April 2016