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Home My WebLink About2014-07-16 Regular MeetingAGENDA GRAPEVINE HERITAGE FOUNDATION -BOARD OF DIRECTORS WEDNESDAY, JULY 16, 2014 AT 4:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU SECOND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS Call to Order — Dr. Curtis Ratliff II. Citizen Comments 111. Approval of Minutes for May 21, 2014 meeting of the Grapevine Heritage Foundation Board of Directors. IV. Old Business A. Nash Farm Committee 1. Update on Nash Farm hours of operation 2. Revenue Report — Melva Stanfield 3. Farmhand Report — Melva Stanfield 4. Livestock Report — Jim Lauderdale 5. Report on Association for Living History, Farm and Agricultural Museums (ALHFAM) Conference, June 20 -26, 2014 — Jim Lauderdale B. Membership Development Committee 1. Membership Report — Janet Perkins C. Brick Paver ad hoc Committee Report — Balla Wright V. New Business A. Chairman to appoint a three member committee to review input from the Grapevine Heritage Foundation Strategic Planning Sessions. B. Consider Staff recommendation for consultant to work with staff and three member committee on the development of recommendations from the Grapevine Heritage Foundation Strategic Planning Sessions. VI. Distribution of Liaison Reports A. Grapevine Historical Society Liaison Report — Jo Ann Standlee, President B. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum VII. Adjournment The next meeting of the Grapevine Heritage Foundation will be held on September 17, 2014. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Office of Historic Preservation at 817-410-3585 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted on this, the 11th day of July 2014 at 5:00 pm. David Klempin Manager, Heritage Programs & Preservation GHF Meeting 07.16.14 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation Board of Directors met at 4:00 p.m. on Wednesday, July 16, 2014 in the Grapevine Convention &Visitors Bureau, 2"d Floor Boardroom, 636 South Main Street, Grapevine, Texas. Curtis Ratliff Chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Pat Stinson Secretary Ron Hewlett Member Frances Jensen Member Sue Franks Member Janet Perkins Member Mike Lease Council Liaison The above constituting a quorum with member(s) absent: Don Vaughn. With the following city staff present: Paul W. McCallum Executive Director, Grapevine Convention & Visitors Bureau Michael Woody Assistant Executive Director David Klempin Historic Preservation Officer Jim Lauderdale Nash Farm Manager Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 4:00 p.m. II. CITIZEN COMMENTS There were no citizen comments. III. APPROVAL OF MINUTES Pat Stinson made the motion to accept the minutes as written from the May 21, 2014 meeting; Mike Lease seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Stanfield, Wright, Stinson, Franks, Hewlett, Jensen, Lease and Perkins) Nays: None Absent: (Vaughn) July 16,2014 GHF Meeting 07.16.14 IV. OLD BUSINESS Vice Chairman Stanfield gave the Nash Farm activity and Farmhand reports; the board agreed they only need to see the final re-cap page of the Farmhand report. Melva reported the June totals for activities of 11 school groups, five interpretive programs and Dairy Day with attendance of 450 had bought the June total to 967 attendees for the98 activities and yielded $2,106.01 in revenue. She reported the year to date totals were now at 10,624 attendees with income of$25,583.14. The Farmhand volunteer hours were 66 hours for crops plus livestock care and other maintenance and a total of 186 volunteer hours. Staff reported the Dairy Days event great and volunteers had stepped up to handle the 450 attendees. Curtis Ratliff noted the "goat milking"was as popular as the hand-cranked ice cream. Staff reported the proposed use policies for the Farm had gone before City Council and had been tabled for further Council discussion regarding the hours the Farm should be open. The sheep at the Farre were doing great. Curtis said the Gulf Coast breed was listed as endangered on The Livestock Conservancy's list. Jim Lauderdale reported on attending the Association for Living History, Farm and Agricultural Museum's Conference (ALHFAM) in Calgary, Canada. He shared the conference schedule of classes, programs and events offering more information for those who would like to use his notes from the sessions. The event featured good exhibits to be applied at Nash Farm; all in all the conference was very educational. Jim announced the next ALHFAM conference would be regional in Tahlequah, Oklahoma on October 9— 11, 2014. This conference could be driven to, and as the Grapevine Heritage Foundation (GHF) is a member of AHLFAM, discounts would be available for board members who would like to attend. Please mark your calendars for January 23 —25, 2015 as ALHFAM will hold a conference in Dallas. Curtis said this date was listed in Melva's GHF newsletter article; he encouraged all board members to attend the Dallas conference for at least one day if not all three days. Janet Perkins gave the Membership Committee report. She asked all to check the inactive list for friends and acquaintances to be contacted for renewal. Pat Stinson asked for only one active and inactive list at the next meeting to be shared by the board members. Frances Jensen reported she was still working with staff on the transmittal of the email newsletter. V. NEW BUSINESS Chairman Ratliff announced the three person ad hoc committee to review the input from the Foundation's Strategic Planning Sessions is now in place, saying "if you are not moving forward, you are standing still". He called on P.W. McCallum for an update on locating a consultant to work with the ad hoc committee. P.W. said he was working with a Fort Worth company, SCORE, who have retired CEO's and business owners consult with small businesses. The SCORE group has approximately 60 people they can call on. P.W. said he had a very good meeting with Jim Lewis; Mr. Lewis also recommended two additional individuals who had non-profit experience. The Summerlee Foundation wanted to do a six month study, perhaps more than we need. 2 July 16,2014 GHF Meeting 07.16.14 VI. DISTRIBUTION OF LIAISON REPORTS Grapevine Historical Society Liaison Report-Joe Ann Standlee, President Carolyn Ernst reported for Joe Ann Standlee. She said the July 28 meeting was fabulous with the retiring Fire Chief Steve Bass and previous chief, Bill Powers, giving the history of Grapevine's Fire Department. Carolyn said the Society is very busy deep cleaning with over 1900 items accessioned; and they had appreciated the use of the American Locker Building. She was excited with moving forward as the Museum Arts group now has two meetings per week and they are anxious to move to the Grapevine Ice Company museum building. The Historical Society has two new acquisitions, a lantern from the rear of a caboose, and a 16" x 24" poster dated March 1931 with the proclamation "President of the U.S.A. Bank Closing Day", they will make a copy to display. Grapevine Convention &Visitors Bureau Liaison Report-Paul W. McCallum P.W. McCallum announced there were two Sister City groups in town, a group of four West Lothian students for a culinary program and 37 people from Krems with a 30 piece orchestra. The Krems orchestra will give six performances with three in Grapevine, two in Fort Worth and one in Dallas; they are being hosted by 17 families. Staff will be setting up the Smithsonian exhibit, Evolving Universe, to display through September. This is the time of year for trade shows, faro groups and meeting planners. Preparation is in process for GrapeFest and Christmas Capital of Texas with good pre-sales online for both; the Texas Tenors performances have sold 800 tickets. P.W. announced a donation for the Texas Wine Museum of an actual Grapevine moonshine still, valuable as it has the revenuers axe cuts in it; he will interview the donor, Joe Wright, to find the farm and history of the still. VII. ADJOURNMENT Melva Stanfield, seconded by Janet Perkins, offered a motion to adjourn the meeting at 5:30 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Stanfield, Wright, Stinson, Franks, Hewlett, Jensen, Lease and Perkins) Nays: None Absent: (Vaughn) PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE JULY 16, 2014 MINUTES, ON THIS THE 17TH DAY OF SEPTEMBER, 2014. APPROVED: m�z 1,4Z �Zw, CHAIRMAN 17 ATT SECR TA Y 3 July 16,2014