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Home My WebLink About2013-09-18 Regular MeetingR Q v[NE E� � GES UN C'RA �' �u 0;4.. ON -- AGENDA GRAPEVINE HERITAGE FOUNDATION -BOARD OF DIRECTORS WEDNESDAY, SEPTEMBER 18, 2013 AT 4:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU SECOND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS I. Call to Order — Dr. Curtis Ratliff II. Citizen Comments III. Election of Officers IV. Approval of Minutes of July 17, 2013 Meeting of the Grapevine Heritage Foundation Board of Directors V. Old Business A. Membership Development Committee 1. Membership Report — Janet Perkins B. Nash Farm Committee 1. Update on Signatures for Nash Farm Deed Amendments — Dr. Curtis Ratliff 2. July & August Activity Report — Melva Stanfield 3. Farmhand Report 4. Fall Roundup Steering Committee Report VI. New Business A. Preservation Committee — Dr. Curtis Ratliff 1. Candlelight Tour of Homes Report 2. Preservation Advocacy Awards Report B. Brick Paver Ad-hoc Committee Report C. Update on Annual Meeting VII. Distribution of Liaison Reports A. Grapevine Historical Society Liaison Report - Joe Ann Standlee, President B. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum VIII. Adjournment The next meeting of the Grapevine Heritage Foundation will be held on November 20, 2013. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Office of Historic Preservation at 817-410-3585 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundatior�ard meeting a ends was prepared and posted on this, the 13th day of September at 5:00 pm. k )i David Klempin Manager, Heritage Programs & Preservation GHF Meeting 09.18,13 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation Board of Directors met at 4:00 p.m. on Wednesday, September 18, 2013 in the Grapevine Convention &Visitors Bureau, 2 I Floor Boardroom, 636 South Main Street, Grapevine, Texas. Curtis Ratliff Chairman Melva Stanfield Vice-Chairman Balla Wright Treasurer Mike Lease Council Liaison Frances Jensen Member Sue Franks Member Rick Lawlis Member Janet Perkins Member Don Vaughn Member The above constituting a quorum with member(s) absent: Ron Hewlett and Pat Stinson (Frances Jensen arrived at 4:10 p.m.) With the following city staff present: Paul W. McCallum Executive Director, Grapevine Convention &Visitors Bureau David Klempin Historic Preservation Officer Jim Lauderdale Nash Farm Manager Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 4:00 p.m. II. CITIZEN COMMENTS There were no citizen comments. III. ELECTION OF OFFICERS The Board of Directors held the election of officers. The following members were nominated by secret ballot. Office of Vice Chairman Chairman Ratliff put forth the nomination ballots for Melva Stanfield. Motion by Balla Wright to re-elect Melva Stanfield again as the Vice Chairman, seconded by Mike Lease which prevailed in the following secret ballot vote: Ayes: All (Ratliff, Wright, Lease, f=ranks, Lawlis, Perkins and Vaughn) Nays: None Absent: (Hewlett and Stinson) Late: (Jensen) The vote resulted in the re-election of Melva Stanfield as Vice Chairman. 1 September 18,2013 GHF Meeting 09.18.13 Office of Secretary Chairman Ratliff put forth the nomination ballots for Janet Perkins and Pat Stinson for Secretary. Motion by Balla Wright to elect Janet Perkins as Secretary, seconded by Don Vaughn which prevailed in the following vote by secret ballot: Motion by Melva Stanfield to re-elect Pat Stinson as Secretary, seconded by Mike Lease which prevailed in the following vote by secret ballot: Pat Stinson—4 votes Janet Perkins —3 votes The vote resulted in the re-election of Pat Stinson as Secretary. Office of Treasurer Chairman Ratliff announced the nominations for Treasurer. Sue Franks moved to re- elect Balla Wright as the Treasurer, seconded by Rick Lawlis which prevailed in the following secret ballot vote: Ayes: All (Ratliff, Stanfield, Lease, Franks, Lawlis, Perkins and Vaughn) Nays: None Absent: (Hewlett and Stinson) Late: (Jensen) The vote resulted in the re-election of Balla Wright as Treasurer. APPROVAL OF MINUTES Melva Stanfield made the motion to accept the minutes as written from the July 17, 2013 meeting. Don Vaughn seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Stanfield, Lease, Franks, Lawlis, Perkins and Vaughn) Nays: None Absent: (Hewlett and Stinson) Late: (Jensen) IV. OLD BUSINESS Janet Perkins reported 234 active members had been mailed notice for membership renewal and at this time 220 members were current with their dues. Janet passed out a list of former members now inactive. Council Liaison Mike Lease asked the board members to check their list for the people they knew and to call and invite them to renew their membership in the Heritage Foundation Chairman Ratliff gave the update for the Nash Farm neighbors who had signed the Nash Farm Deed Amendments; he reported there were now 39 signed of the 44 properties. Curtis said he had made new friends for the Farm as he visited one on one with those who have now signed. Rick Lawlis asked what concerns the homeowners had. Curtis said there was nothing disagreeable, they just wanted more information before signing. He said there was a lease house on Cabernet Court and Damon Arthur was reaching out to the property owner to sign. Curtis said property owners Crill and McLaughlin had not signed and he had one woman say she would not sign. He said five "No's" out of 44 was not bad and then asked P.W, McCallum where these numbers put moving forward to develop the Farm. P.W. asked 2 September 18,2013 GHF Meeting 09.18.13 for one more signature to bring those signing to 40 properties; he would then take to Mayor and Council to consider for presenting the 40 out of 44 properties before the Judge. Melva Stanfield and the board thanked Curtis for his diligence in securing these signatures. Curtis answered he had gained friends and volunteers for Nash Farm. Melva Stanfield gave the Nash Farm activity report for July and August. She announced the August year to date total of 16,931 visitors and noted the September Italian car show had brought another 2,000 visitors. Mike Lease agreed, saying the car show had brought a tremendous amount of people to the Farm. Farm Manager Jim Lauderdale reported the steering committee for the Fall Round-Upl event would meet again on September 24. He said the vendors were scheduled and orders had been placed where needed. Mike Lease asked about Pat Stinson's assignment as she would be out of town the day of the event; Janet Perkins said Pat had spoken with her. V. NEW BUSINESS Chairman Ratliff discussed the Preservation Committee's 2013 Candlelight Tour of Homes and the Preservation Advocacy Awards. Frances Jensen was preparing a membership newsletter. Curtis asked to draft a proposal to move forward with our preservation advocacy to increase it to a new level. David Klempin handed out a packet of homes to be considered for the November 9 Candlelight Tour of Homes. Frances Jensen and Kayte Roberts will co-chair the event with help from former Chairman Vick Cox. The committee is now updating daily and meeting weekly. It was commented the tour was "too spread out" last year, David said there was a shuttle available last year and shuttle service is planned again for this year. Balla Wright reported on the Brick Paver Committee saying she had some ideas tp promote the pavers and is working with Sue Franks, Ron Hewlett and Matt McPhail for good ideas. The Grapevine Heritage Foundation's Annual Meeting is scheduled for Thursday evening, November 7. The meeting will be held in the Soil Conservation Office at Nash Farm. All will meet for a campfire wiener roast followed by the business meeting and then the volunteer awards ceremony. VI. DISTRIBUTION OF LIAISON REPORTS Grapevine Historical Society Liaison Report-Joe Ann Standlee, President In President Joe Ann Standlee's absence, P.W. McCallum updated all with the progress of the Grapevine Ice Company building. He reported the exterior work was substantially complete with the carpentry, painting, roof and interior walls done. The selection of artifacts is complete and much of the cleaning of items is done. The lighting will consist of two sets of lighting, one for cleaning detail and the second set for lighting the exhibits. Grapevine Convention &Visitors Bureau Liaison Report-Paul W. McCallum P.W. McCallum reported the GrapeFest Texas Wine Tribute event had been moved up to September 7, a week earlier to stretch out the festival and allow many festival volunteers to attend. The Texas Wine Tribute was started to recognize the vintners and their medal winning wines. We now have 300 wineries and thousands of medal winning wines. Melva Stanfield said the date moved up was an excellent idea. 3 September 18,2013 GHF Meeting 09.18.13 P.W. said the TALL 'N TEXAS AWARD was introduced at the dinner and awarded this year to Paul V. and Merrill Bonarrigo of Messina Hoff Winery for their mentoring and contribution to the success of the Texas wine industry. The Convention Sales group has been working with meeting planners, Triple AAA and Texas Highways magazine, all important tools for bringing visitors to Grapevine. The Settlement to City museum was open during the festival for a number of folks to discover. The grand opening of the museums will be combined when the Historical Society opens their museum in the Grapevine Ice Company building. Puffy was brought out to sell pre-season North Pole tickets. GrapeFest's theme of Discoveries brought new events with a record number of wineries and labels to be tasted, additions to the Culinary Program and many new attractions added. The Champagne Terrace with French (true) Champagne and great music was a great success. Ed and Julie Stone, serving as co-chairs, were excited with their roles in events. The festival had the support of many first time volunteers and added the help from three new civic and service clubs. Melva Stanfield and Don Vaughn deserve a special thank you for working all day long for all four days. The highway construction has been a huge problem but Saturday attendance was a return to pre-road construction days, GrapeFest shined through even with the slow highways. VII. ADJOURNMENT Melva Stanfield, seconded by Don Vaughn, offered a motion to adjourn the meeting at 5:20 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Stanfield, Jensen, Lawlis, Lease, Franks, Perkins, Vaughn and Wright) Nays: None PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE SEPTEMBER 18, 2013 MINUTES, ON THIS THE 15th THE DAY OF JANUARY, 2014. APPROVED: CHAIRMAN ATTITA SECR 4 September 18,2013