HomeMy WebLinkAboutItem 23 - Elevator Maintenance MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER YV
MEETING DATE: MAY 16, 2017
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
FOR ELEVATOR MAINTENANCE SERVICES WITH
RENEWALS
RECOMMENDATION:
City Council to consider approval of a resolution for an annual contract for elevator
maintenance services with ThyssenKrupp Elevator Corporation through an established
cooperative agreement with the National Joint Powers Alliance (NJPA).
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-43350-118-2 (General
Fund/Building Maintenance/Building Services/Maintenance), 115-44540-350-01
(Convention and Visitors Bureau Fund/Professional Services/Convention and Visitors
Bureau Administration), and 115-43350-350-003 (Convention and Visitors Bureau Fund/
Building Maintenance/Convention and Visitors Bureau Convention Center) for an annual
estimated amount of $21 ,457.80.
BACKGROUND:
The purpose of this contract is to establish fixed annual pricing for elevator maintenance
service including repairs, routine maintenance and safety testing to comply with State
code requirements for all elevators located in various City buildings.
This annual contract will be made in accordance with an existing cooperative agreement
with the National Joint Powers Alliance as allowed by Texas Local Government Code,
Section 271 and Texas Government Code, Chapter 791 . This contract is for an initial
one year period with four optional, one year renewals.
Bids were taken by the cooperative and a contract was awarded to ThyssenKrupp
Elevator Corporation. The Facility Services staff and Purchasing reviewed the contract
for specification compliance and pricing and determined that the contract would provide
the best service and pricing for meeting the needs of the City.
Staff recommends approval.
RESOLUTION NO. 2017-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR ELEVATOR MAINTENANCE SERVICES THROUGH
AN ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The National Joint Powers Alliance (NJPA) is a qualified purchasing
cooperative program as authorized by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with the NJPA and wishes to utilize established contracts meeting all State of Texas
bidding requirements; and
WHEREAS, the NJPA has an established contract with Thyssenkrupp Elevator
under contract no. 100516-TKE, Elevators, Escalators and Moving Walks with Related
Equipment, Services, Accessories and Supplies; and
WHEREAS, the City of Grapevine, Texas has a need to contract for elevator
maintenance services on an as-needed basis; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the annual
contract for elevator maintenance services with Thyssenkrupp Elevator through an
interlocal agreement with the NJPA for an estimated amount of $21,457.80.
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Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the annual contract of said elevator maintenance services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of May, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2017-049 2
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