HomeMy WebLinkAboutItem 25 - VAV Boxes MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 16, 2017
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE AND
INSTALLATION OF FAN POWERED ELECTRIC HEATING VAV
BOXES FOR CITY HALL
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase and installation of fan
powered electric heating VAV boxes for City Hall from Entech Sales and Service through
an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-118-001 (City Hall
Repairs and Maintenance) for a total amount not to exceed $19,970.00.
BACKGROUND:
This purchase is to replace four VAV fan power boxes with electric heat in the Engineering
area and offices. The existing VAV boxes are 20 years old. Typical life of this equipment
is 20 years. All work will be completed after hours.
This purchase will be made in accordance with an existing interlocal agreement with The
Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791 .
Bids were taken by the Cooperative and a contract was awarded to Entech Sales and
Service. The Facility Services department and Purchasing staff reviewed the contract for
departmental specification compliance, service and pricing and determined that the
contract would best meet the needs of the City.
Staff recommends approval.
CH/LW
RESOLUTION NO. 2017-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE FOR THE
PURCHASE AND INSTALLATION OF FAN POWERED
ELECTRIC HEATING VAV BOXES FOR CITY HALL
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract with Entech Sales and Service under contract no. 461-14, Trade
Service and Labor; and
WHEREAS, the City of Grapevine, Texas has a need to purchase and install fan
powered electric heating VAV boxes for City Hall; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase and installation of fan powered electric heating VAV boxes for City Hall from
Entech Sales and Service through an interlocal agreement with The Local Government
Purchasing Cooperative (BuyBoard) for an amount not to exceed $19,970.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said fan powered electric heating VAV boxes.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of May, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2017-051 2