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HomeMy WebLinkAboutItem 23 - Council Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of June, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1 . Executive Session A. Consultation with and legal advice from City Attorney regarding claim (financial services) pursuant to Section 551 .071 , Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council Meeting June 6, 2017 The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:34 p.m. City Council reconvened in open session in the Council Chambers to determine if there was any action due as a result of the Executive Session. Mayor Tate asked if there was any action necessary relative to Section 551 .071 , Section 551 .072 or Section 551 .087. Relative to Section 551 .072, City Manager Rumbelow requested Council approve the acquisition of a water and wastewater easement in an amount not to exceed $40,000 and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion was made to approve the acquisition of a water and wastewater easement in an amount not to exceed $40,000 and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:39 p.m. in the City Council Chambers. Item 2. Invocation Council Member Paul Slechta delivered the invocation. Item 3. Posting the Colors, American Pledge of Allegiance and Texas Pledge of Allegiance Boy Scout Troop 1905 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments Bruce Rider, 325 West Worth Street, Grapevine, honored D-Day and addressed veteran's issues. Aram Azadpour, P.O. Box 2644, Grapevine, spoke about an oak tree on State Highway 121 at the William D. Tate Avenue ramp and the pay of the Municipal Court judge. 2 City Council Meeting June 6, 2017 Preston Lippe, 2725 Springhill Drive, Grapevine, spoke in opposition to the proposed Heritage Avenue bridge. Leigh Davis, 3453 Sprindletree Drive, Grapevine, requested Council hold public hearings on all of the proposed bond projects. Paul Schaefer, 3137 Fox Run Drive, Grapevine, spoke in support of the proposed Heritage Avenue bridge. Timothy G. Ackermann, 3501 High Countryside Drive, Grapevine, spoke in opposition to the proposed Heritage Avenue bridge. John McGrane, 3803 Hillside Trail, Grapevine, spoke in opposition to the proposed Heritage Avenue bridge. Mayor Tate stated Council would conduct a public hearing specific to the Heritage Drive bridge project. PRESENTATIONS Item 5. Mayor Tate to recognize the Grapevine High School Girl's Golf team for winning the State Championship. Mayor Tate recognized Coach Bryan Humphreys and the Grapevine High School Girl's Golf team—Gabriella Tomanka, Anna Takahashi, Lauren Shasczewski, Avery Robertson, Alexia Saenz and Kelsie Siporin for winning the the 2017 Texas 5A State Championship. Coach Humphreys thanked the City for its support. Item 6. Mayor Tate to present a proclamation in honor of Lake Grapevine Runner's and Walker's 20th Anniversary. Mayor Tate presented the proclamation to Lake Grapevine Runner's and Walker's Club President Diane Hernandez. Item 7. Vic Jones, SVic Jones and Associates Clubhouse Architects and Interiors, to present Golf Course Needs Assessment Study. City Manager Rumbelow reported this study was done at the request of Council during the capital budget process. Golf Director Russell Pulley introduced Vic Jones to present the Golf Course Needs Assessment Study. Vic Jones, presented the study and showed the proposed plan for replacing the current Clubhouse and Concourse for an estimated amount of$4.75 million. 3 City Council Meeting June 6, 2017 Mr. Jones, Golf Director Pulley and City Manager Rumbelow answered questions from Council. Council discussed this item. Item 8. Chief Financial Officer to present proposed General Obligation bond projects. Chief Financial Officer Greg Jordan described the proposed General Obligation bond projects. The proposed projects include the Animal Shelter renovations, Firehouse No. 2 and Firehouse No. 3 construction. Public Works Director Stan Laster presented the proposed street projects which include the construction of Heritage Avenue from Mustang Road to State Highway 26; the construction of Euless Grapevine Road from Hughes Road to State Highway 360; and the raising of Dove Road. Public Works Director Laster did not present the proposed Heritage Avenue bridge project as that will be discussed at a future meeting. Chief Financial Officer Jordan, Fire Chief Darrell Brown, and Public Works Director Laster answered Council's questions. Also included in the proposed bond projects are renovations to the Golf Course which was discussed earlier in the meeting. City Council discussed the proposed projects. Item 9. Parks and Recreation Director to present department update. Parks and Recreation Director Kevin Mitchell updated City Council on the activities of the Parks and Recreation Department and introduced his staff and discussed their current and future projects. NEW BUSINESS Item 10. Consider the award of RFQ 446-2017 to Brown Reynolds Watford Architects for architectural design services for Fire Stations 1 and 4 remodels and take any necessary action. Fire Chief Brown presented this item to Council and answered Council's questions. The cost of the remodels for both stations was included in the last bond issuance. Chief Financial Officer Jordan answered Council's questions. Motion was made to award the RFQ for architectural design services to Brown Reynolds Watford Architects. Motion: Freed Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta 4 City Council Meeting June 6, 2017 Nays: None Approved: 7-0 Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no items requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11 . Consider Ordinance No. 2017-030 approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy. City Manager Rumbelow recommended approval of the negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy. The monthly residential customer charge will be $19.60. The consumption charge will be $0.14 per Ccf. The monthly bill impact for the typical residential customer consuming 46.8 Ccf will be an increase of$2.04, or about 3.87%. The typical commercial customer will see an increase of$6.27, or 2.37%. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-030 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC")AND ATMOS ENERGY CORP., MID- TEX DIVISION REGARDING THE COMPANY'S 2017 RATE REVIEW MECHANISM FILINGS; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; REQUIRING RECONCILIATION AND RATE ADJUSTMENTS IF FEDERAL INCOME TAX RATES CHANGE; TERMINATING THE RRM PROCESS FOR 2018 PENDING RENEGOTIATION OF RRM TERMS AND CONDITIONS; REQUIRING THE COMPANY TO 5 City Council Meeting June 6, 2017 REIMBURSE ACSC'S REASONABLE RATEMAKING EXPENSES-DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE ACSC'S LEGAL COUNSEL. Item 12. Consider renewal of an additional one year contract option for outside audit services with Patillo, Brown & Hill, LLP. Chief Financial Officer Jordan recommended approval of the renewal of the agreement with Patillo, Brown & Hill, LLP for annual audit services in an amount not to exceed $155,500. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 13. Consider approval of an informal request for quote to purchase firefighter escape system kits from All Hands Fire Equipment. Fire Chief Brown recommended approval of the purchase of firefighter escape system kits from All Hands Fire Equipment for an amount not to exceed $23,750. This equipment allows firefighters searching/working above the fire to have an escape route should the normal means of egress become blocked or impassable. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider renewal of annual contracts for mosquito control ground spraying services to a primary vendor, Municipal Mosquito, and a secondary vendor, Vector Disease Control International, LLC, through an Interlocal Cooperative Agreement with Tarrant County, Texas. Public Works Director Laster recommended approval of the annual contracts for mosquito control ground spraying services for an estimated annual amount of $41 ,000. The purpose of these services is to control disease carrying mosquitoes and to spray adulticides to address the spread of the West Nile virus and Zika virus on an as-needed basis. 6 City Council Meeting June 6, 2017 Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider the award of an engineering service design contract with Huitt Zollars, Inc. for the survey and design of the reconstruction of Nash Street from the intersection of Jean Street to the south boundary of AURA Apartments in the alignment of Berry Street; and Ordinance No. 2017-031 appropriating funds from the Certificate Obligation Bond Funds, Series 2015. Public Works Director Laster recommended approval of the contract with Huitt Zollars Inc. in amount of$49,000 for the survey and design of the reconstruction of Nash Street from the intersection with Jean Street to the south boundary of AURA Apartments (Old Berry Street). The ordinance will appropriate $550,000 for design and construction costs of the project. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-031 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2017, PROVIDING FOR THE FUNDS, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the award of an engineering service contract with Parkhill, Smith & Cooper, Inc. for the design of chemical processing improvements at the Water Treatment Plant; and Ordinance No. 2017-032 appropriating funds from the 2015 Certificate of Obligation Bonds. Public Works Director Laster recommended approval of the contract with Parkhill, Smith & Cooper, Inc. for improvements to the Water Treatment Plant in an amount of$289,525. The engineer will present alternatives and design a containment and scrubber system (utilizing the existing structure) to enclose the chlorine tanks, will design a new pad and delivery piping for a new ammonia tank, and will also design improvements to the raw water chemical injection and mixing system. The ordinance will appropriate $350,000 for amended design phase services and contingencies. 7 City Council Meeting June 6, 2017 Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-032 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2017, PROVIDING FOR THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Consider a Joint Administrative Agreement between the City of Grapevine, as a designated Metropolitan City, and Tarrant County for administration of the Community Development Block Grant program for a three-year program period FY2018 — FY2020. Public Works Director Laster recommended approval of the agreement with Tarrant County for the Community Development Block Grant program. The City has used these funds over the last several years for road reconstruction, and water line and sewer line replacement within targeted areas. Tarrant County will continue to provide all administrative services for these programs as were provided under the Urban County program. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 18. Consider a developer agreement with John T. Evans Company, Inc. for the cost participation in the development of Perry's Steakhouse; and Ordinance No. 2017-033 appropriating funds from the Capital Projects General Fund. Public Works Director Laster recommended approval of the developer agreement with John T. Evans Company, Inc. for the development of Perry's Steakhouse. The development of this tract requires both water and wastewater line extensions to provide service. The ordinance will appropriate $165,138.41 for construction costs and easement acquisition. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta 8 City Council Meeting June 6, 2017 Nays: None Approved: 7-0 ORDINANCE NO. 2017-033 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2017, PROVIDING FOR THE FUNDS, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19. Consider Resolution No. 2017-055 authorizing the purchase of signage from ASI Signage Innovations through an interlocal agreement with the State of Texas Term Contract Program. Police Chief Eddie Salame recommended approval of the purchase of signage for the new Public Safety Building for a total amount not to exceed $30,880.15. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SIGNAGE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Consider the minutes of the May 16, 2017 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:18 p.m. 9 City Council Meeting June 6, 2017 Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of June, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary 10