HomeMy WebLinkAboutItem 04 - Cabin Housekeeping ServicesITEM #
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY
COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 19, 2011
SUBJECT: APPROVAL TO AWARD BID NUMBER 363 -2011, ANNUAL
CONTRACT WITH THREE OPTIONAL ONE -YEAR RENEWALS
FOR CABIN HOUSECLEANING SERVICES
RECOMMENDATION:
City Council to consider award of Bid 363 -2011 for an annual contract to TCB
Landscaping, Inc. for restroom and cabin housecleaning services for the Parks and
Recreation Department at The Vineyards Campground & Cabins. Annual expenditures
will be limited to the budgeted amount for these products and not to exceed $54,192.00.
FUNDING SOURCE:
Funds are available in account 119 -44540 -312 -9 Lake Parks Fund /Lake Parks/
Professional Services.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on February 23, 2011 and March 2, 2011. The bid was
opened publicly on March 18, 2011 (see attached bid tabulation).
The purpose of this bid is to establish an annual fixed pricing contract for cabin
housekeeper services for 13 cabin units and restrooms at The Vineyards Campground &
Cabins for the Parks and Recreation Department. In the past, campground staff have
provided the housekeeper services, however due to the addition of seven new cabins to
the campground inventory they were not able to complete cabin cleanings in the 3.5
hours scheduled between check out and check in. This contract will increase efficiency
and fill the gap at a much better price point.
There were 82 vendors notified of the bid, 12 bid packets were issued with four bids
submitted. As you know, the lowest bidder, Gilmore Park Maintenance was deemed a
non- responsive bid due to inadequate like /similar housekeeping references. Council
tabled this item at the last Council meeting and asked staff to meet with Ms. Gilmore to
April 14, 2011 (2:13PM)
determine her desire to do the work at the bid price. After meeting with staff about the
scope of services of this contract, Gilmore Park Maintenance submitted an email asking
for their company to be withdrawn from consideration. The second lowest bidder, TCB
Landscaping Inc., was interviewed on April 12, 2011 to confirm that they understood all
of the requirements and they affirmed that they would meet said requirements laid out in
the bid documents. TCB Landscaping, Inc. has provided landscaping services for the
Department for several years and has provided quality services.
Staff recommends the award of Bid 363 -2011 for an annual contract to TCB
Landscaping, Inc. for restroom and cabin housecleaning services for the Parks and
Recreation Department at The Vineyards Campground & Cabins. Annual expenditures
for these services are for an estimated amount of $54,192.00.
1-3-01
April 14, 2011 (2:13PM)