HomeMy WebLinkAboutItem 12 - Purchasing Card Services MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER �j12--
MEETING DATE: AUGUST 15, 2017
SUBJECT: APPROVAL TO RENEW A CONTRACT FOR PURCHASING
CARD SERVICES
RECOMMENDATION:
City Council to consider approval to renew a contract for purchasing card services with
JPMorgan Chase Bank, N.A. through an Interlocal Cooperative Agreement with the City
of Fort Worth, Texas.
FUNDING SOURCE:
The program will be administered at no cost to the City.
BACKGROUND:
The program's primary objectives are to achieve administrative savings associated with
an online electronic, small-purchase billing/payment/management system to consolidate
and enhance data collection and reporting, and to realize volume-based rebates. The
ease of processing the monthly billing makes it less expensive to process than payments
by check. A change in providers would require significant changes to interfaces between
the City's financial system and the new provider processes, not to mention a disruption in
business due to the issuance of all new cards. In addition, the City has recognized $67,000
and $70,000 in rebates the past two years.
This purchase will be made in accordance with an existing interlocal agreement with the
City of Fort Worth, Texas as allowed by Texas Local Government Code, Section 271 and
Texas Government Code, Chapter 791 . The contract was for an initial five-year period with
two optional, two-year renewals. If approved, this will be the first two-year renewal option.
RFP's were received by the City of Fort Worth, Texas for purchasing card services and an
award was made to JPMorgan Chase Bank, N.A. Purchasing reviewed the contract for
specification compliance and pricing and determined that this contract would provide the
best service for meeting the needs of the City.
Staff recommends approval.
BS/BS