HomeMy WebLinkAboutItem 07 - SH114 Landscape Phase III MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
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FROM: BRUNO RUMBELOW, CITY MANAGER I7'
MEETING DATE: SEPTEMBER 19, 2017
SUBJECT: CONSIDER APPROVAL FOR THE AWARD OF RFB 457-2017
FOR SH114 LANDSCAPE ENHANCEMENTS PROJECT PHASE
III, AUTHORIZE THE TRANSFER OF FUNDS AND ADOPTING
THE APPROPRIATION ORDINANCE
RECOMMENDATION:
City Council to consider approval for the award of RFB 457-2017 to Central North
Construction, LLC for the SH114 Landscape Enhancements Project Phase III, authorize
the transfer of funds, and adopt the appropriation ordinance.
FUNDING SOURCE:
Upon approval of the attached appropriation ordinance, $1,281,539.15 will be available in
the Grants Fund.
BACKGROUND:
The City of Grapevine has received funding for Phase I, II, III & IV from the Federal
Highway Administration (FHWA) and TxDOT Green Ribbon program.
Phase I and Phase II of the Connector landscaping project are complete. The Parks and
Recreation Director will be present at the meeting to review the work completed thus far
and to update Council on the status of future phases to complete the overall plan
previously reviewed with the City Council.
Phase III is the section of SH 114 between William D. Tate Avenue and Ira E. Woods
Avenue. This is one of the most prominent areas along the corridor. TxDOT will provide
funding in the amount of$500,000. The total amount for this phase is $1,281,539.15. The
remaining amount of $781,539.15 is included in the Quality of Life Fund. The Green
Ribbon program provides no allowances for cost overruns; therefore, the City will cover
any cost overruns that may arise.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B,
Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort Worth
Star Telegram on August 4 and 11, 2016. It was also posted on the Texas Electronic State
Business Daily. The bid was opened publicly on August 18, 2017 at 2 pm with six vendors
submitting bids.
Based on the evaluation by Purchasing, TxDOT and PARD staff, Central North
Construction, LLC is the lowest responsible and responsive bid. The bid price seems to
be fair and reasonable for this type of project. The bid tabulation is attached.
Staff recommends approval.
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•lNdl olot* RFB 457-2017 a , 8/18/2017 4fitAile, - .,, 7/27/2017 Bidders Notified: 741
Tabulation of Bids SH114 Landscape
City of Grapevine Enhancements Phase II r,-.,:,..i„- }
;' 2:00 PM , 8/3/2017 Bids Issued/Viewed 15
t"' '" PARD Bids Received 6
VENDOR VENDOR VENDOR VENDOR VENDOR VENDOR
Name of Bidder AALC TCA C Green Scaping Cole APEX Central North
Item Ali (lilt Price Price Price Price Price Price
1 Option A _ 1 Total $ 759,653.73 $ 963,572.54 $ 684,976.96 $ 763,522.00 $ 601,645.94 $ 619,779.15
1 Option B 1 Total $ 869,837.15 $ 1,106,081.27 $ 828,128.56 $ 895,549.00 $ 794,776.13 $ 769,056.97_
1 Option C 1 Total $ 1,672,045.64 $ 1,793,783.87 $ 1,486,305.52 $ 1,524,304.00 $ 1,370,000.00 $ 1,281,539.15
NOTES
"TABULATION STATEMENT"
AI I BIDS SOW!!I I1.1)ARE RI•I I F1'I ED ON!HIS BID IAB SIII!I'.I HOWEVER.THE LISTING OFA RID ON T111S SHEET SHOULD NOT RE CONSTRUED IRUED AS A
('OMMEN'I ON'1'IIE RESPONSIVENESS OF SUCII RID OR AS ANY INDICA1ION Tan 1'TIIE Crl'1'ACCEPTS SUCII BID AS RESPONSIVE. 1111;CI EY WII.1.
MAKI,A DF.I I.RMINAI ION AS TO IIIF.RESPONSIVENESS(1F BIDS SIIHMIITFD RASED!TON COMPLIANCE WI Ell Al I APPI IC'ABI F 1 AWS,CITY(1F GRAPEVINE.
PI RC'I IASINI,(G1 IDH I INES,AND PROM'I IX)C'l[MINI S.IN('I.I(DING HI T I NO!I.IMI I PD I 0 THE PROJECT SPECIFICATIONS AND CONTRACT DDl'I IMFNTS
I111.l'I I Y WILL NO I l!Y I III-Sl I('C'I•SSTI II.BIDDER I TON AWARD OF 111E('(INTRA('I AND,ACCORDING I(I LAW,AI.I.AIDS RTC I.NF.D WWI ISE AVAII.ADI I,
I OR INSPI{'I ION A I I IIA I I IMF
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ORDINANCE NO. 2017-059
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $781,539.15 IN
THE QUALITY OF LIFE FUND AND TRANSFERRING
$781,539.15 FROM THE QUALITY OF LIFE FUND TO THE
GRANT FUND, AND APPROPRIATING $1,281,539.15 IN
THE GRANT FUND; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is making landscape improvements for
State Highway 114; and
WHEREAS, at their meeting on January 17, 2017, City Council approved
Resolution No. 2017-005 approving a Local Advance Funding Agreement with the Texas
Department of Transportation for the State Highway 114 Green Ribbon Project, Phase
III; and
WHEREAS, the Local Advance Funding Agreement provides for a reimbursable
portion of$500,000.00; and
WHEREAS, the City's portion of$781,539.15 will be appropriated from the Quality
of Life Fund for Fiscal Year 2018; and
WHEREAS, approval of this ordinance will make the total project funds available
for State Highway 114, Phase III in the Grant Fund Account 113-48810-312-21-171002
(Tx DOT Green Ribbon Program) in the amount of$1,281,539.15; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby appropriates$781,539.15 in the Quality
of Life Fund and transfers the amount from the Quality of Life Fund to the Grant Fund.
Section 3. That the City Council hereby appropriates $1,281,539.15 in the
Grant Fund for the total State Highway 114 Green Ribbon Project, Phase III.
Section 4. That the fact that the present ordinance and regulations of the City
of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of September, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Ordinance No. 2017-059 2