HomeMy WebLinkAboutItem 16 - Aggregate Materials MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 6"
MEETING DATE: OCTOBER 3, 2017
SUBJECT: APPROVAL FOR THE AWARD OF MULTIPLE ANNUAL
CONTRACTS FOR RFB 458-2017 FOR AGGREGATE
MATERIALS
RECOMMENDATION:
City Council to consider approval for the award of RFB 458-2017 as a multiple award
contract to Big Sandy Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta
Materials for aggregate materials.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department in an
estimated annual amount of $150,000.00.
BACKGROUND:
The purpose of this bid is to establish fixed annual pricing for aggregate materials used
primarily by the Public Works Street Department, Parks & Recreation Department,
Grapevine Golf Course and other various departments on an as-needed basis.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B,
Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in the
Fort Worth Star Telegram on August 24 and 31, 2017. RFB 458-2017 was issued through
the City eBid system with 1207 invitations sent out through the eBid procurement system.
Eight bids were received. The contracts will be for an initial one-year period with four, one-
year optional renewals. The bid was opened electronically and publicly on September 14,
2017 at 2 pm. ,
Based on the evaluation of the bid by the Public Works Street Department and Purchasing,
it was determined that the awards be made to Big Sandy Sand, DFW Materials, Liberty
Sand and Gravel and Martin Marietta Materials based on the lowest responsible and
responsive bids meeting specifications for the line items.
Staff recommends approval.
KH/LW
Event Number RFB 458-2017 Organization Grapevine TX Purchasing
Event Title Supply of Aggregate Materials Workgroup Grapevine TX Purchasing
Event Description , The City of Grapevine is soliciting sealed bi ent Owner Lance Wright
Event Type Request for Bid nail lwright@grapevinetexas.gov
Issue Date 8/24/2017 07:11:07 AM(CT) Phone (817)4103336
Close Date 9/14/2017 02:00:00 PM(CT) Fax (817)4103066
Responding Supplier City State Response Submitted Lines Responded Response Total
Big Sandy Sand Company(WRIG HAWKINS 11111111," TX Ai, 9/13/2017 02:14:42 PM(CT) 5 $63,600.00
Texas Sports Sands,Inc. Galand TX 9/12/2017 09:29:03 AM(CT) 8 $157,510.00
Turf Materials Inc I Rockwall TX 9/14/2017 01:59:22 PM(CT) 9 $191,141.00
Liberty Sand and Gravel,Inc. Flower Mound TX 9/14/2017 07:43:38 AM(CT) 11 $332,462.50
Lowery Sand&Grave Cho.Inc. Arlington TX 9/13/2017 02:01:56 PM(CT) 8 $351,847.50
Living Earth(The LETCO Group, Dallas TX 8/24/2017 12:10:14 PM(CT) 12 $359,100.00
Martin Marietta Materials Dallas TX 9/12/2017 10:41:35 AM(CT) 16 $465,625.00
DFW Materials saginaw TX 9/12/2017 10:42:38 AM(CT) 16 $553,976.00
Please note:Lines Responded and Response Total only includes responses to specification. No alternate response data is included
ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET.HOWEVER,THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED AS A COMMENT ON THE RESPONSIVENESS OF
SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE.THE CITY WILL MAKE A DETERMINATION AS TO THE RESPONSIVENESS OF BIDS SUBMITTED BASED UPON
COMPLIANCE WITH ALL APPLICABLE LAWS,CITY OF GRAPEVINE PURCHASING GUIDELINES,AND PROJECT DOCUMENTS,INCLUDING BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND
CONTRACT DOCUMENTS.THE CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND,ACCORDING TO LAW,ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT
THAT TIME.
RFB 458-2017-Page 1
Company(WRIGHT SAND CORP' Texas Sports Sands,Inc. Turf Materials Inc
Total Price $63,600.00 Total Price $157,510.00 Total Price $191,141.00
'Line# Description QTY IUOM Unit Extended Unit Extended Unit Extended
1 2:27 Sand Cement,Delivered 1000 ton No Bid No Bid No Bid
2 2:27 Sand Cement,Pickup 1000 ton No Bid No Bid No Bid
3 Top Dressing Sand Bells Savoy,Delivered 200 ton $33.00 $6,600.00 $35.05 $7,010.00 $34.50 $6,900.00
4 Top Dressing Sand Bells Savoy,Pickup 200 ton $18.00 $3,600.00 No Bid No Bid
5 Tee Box Sand East Texas Silica,Delivered 600 ton $33.00 $19,800.00 No Bid AK; $27.00 $16,200.00
6 Kosse Golf Silica Sand,Delivered SO ton No Bid $52.50 $2,625.00 $49.38 $2,469.00
7 Screened Sandy Loam Top Soil,Delivered 800 cubic yd $30.00 $24,000.00 $20.50 $16,400.00 $36.69 $29,352.00
8 Screened Sandy Loam Top Soil,Pickup 800 cubic yd $12.00 $9,600.00 No Bid No Bid
9 Unwashed Chi raSand,Delivered 1000 cubic yd No Bid r _, ,,A=11 $17.50 $17,500.00 $27.82 $27,820.00
10 Unwashed Cushion Sand,Pickup 1000 cubic yd No Bid No Bid No Bid
11 Washed Lint inch,Delivered 800 ton No Bid $30.50 $24,400.00 $28.50 $22,800.00
12 Washed Limestone 1 inch,Pickup 800 ton No Bid No Bid No Bid
13 Cement Treated Base CTB,Delivered 3000 ton No Bid No Bid No Bid
14 Cement Treated Base CTB,Pickup 3000 ton No Bid No Bid No Bid
15 Flexible Base,Delivered 1500 ton No Bid $21.00 $31,500.00 $23.50 $35,250.00
16 Flexible Base,Pickup 1500 ton No Bid No Bid No Bid
17 Rap Rock 6 to 8 inches,Delivered 1500 ton No Bid $32.90 $49,350.00 $27.55 $41,325.00
18 Rap Rock 6 to 8 inches,Pickup 1500 ton No Bid No Bid No Bid
19 Rap Rock 9 to 12 inches,Delivered 250 ton No Bid $34.90 $8,725.00 $36.10 $9,025.00
20 Rap Rock 9 to 12 inches,Pickup 250 ton No Bid No Bid No Bid
RFB 458-2017-Page 2
Liberty Sand and Gravel,Inc. Lowery Sand&Gravel Co.Inc. .iving Earth(The LETCO Group,LLC Martin Marietta Materials DFW Materials
Total Price $332,462.50 Total Price $351,847.50 Total Price, $359,100.00 Total Price $465,625.00 Total Price $553,976.00
'Line 8 Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
1 $42.75 $42,750.00 $49.50 $49,500.00 $34.00 $34,000.00 $43.00 $43,000.00 $41.00 $41,000.00
2 No Bid No Bid No Bid $32.50 $32,500.00 $40.00 $40,000.00
3 $39.00 $7,800.00 No Bid $34.00 $6,800.00 $33.00 $6,600.00 No Bid
4 No Bid No Bid No Bid $20.00 $4,000.00 No Bid
5 $46.00 $27,600.00 No Bid No Bid No Bid No Bid
6 $47.50 $2,375.00 No Bid No Bid No Bid No Bid
7 $24.75 $19,800.00 $29.50 $23,600.00 $37.00 $29,600.00 No Bid $27.00 $21,600.00
8 No Bid No Bid $37.00 $29,600.00 No Bid $20.00 $16,000.00
9 $17.25 $17,250.00 $18.50 $18,500.00 $28.90 $28,900.00 $32.50 $32,500.00 $14.75 $14,750.00
10 No Bid No Bid $28.90 $28,900.00 $21.00 $21,000.00 $6.00 $6,000.00
11 $24.75 $19,800.00 $23.95 $19,160.00 $36.75 $29,400.00 $22.50 $18,000.00 $19.22 $15,376.00
12 No Bid No Bid $36.75 $29,400.00 $13.00 $10,400.00 $11.00 $8,800.00
13 $41.75 $125,250.00 $49.50 $148,500.00 No Bid $38.00 $114,000.00 $47.00 $141,000.00
14 No Bid No Bid No Bid $26.50 $79,500.00 $41.00 $123,000.00
15 $17.50 $26,250.00 $22.95 $34,425.00 No Bid $18.00 $27,000.00 $19.22 $28,830.00
16 No Bid No Bid No Bid $8.00 $12,000.00 $11.00 $16,500.00
17 $23.75 $35,625.00 111$32.95 $49,425.00 $40.00 $60,000.00 $23.00 $34,500.00 $27.42 $41,130.00
18 No Bid No Bid $40.00 $60,000.00 $13.00 $19,500.00 $18.00 $27,000.00
19 $31.85 $7,962.50 $34.95 $8,737.50 $45.00 $11,250.00 $28.00 $7,000.00 $30.96 $7,740.00
20 No Bid No Bid $45.00 $11,250.00 $16.50 $4,125.00 $21.00 $5,250.00
RFB 458-2017-Page 3