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HomeMy WebLinkAboutItem 06 - Dallas Road Corridor MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER i?"- MEETING ZMEETING DATE: OCTOBER 3, 2017 SUBJECT: AWARD OF ENGINEERING SERVICES CONTRACT — DALLAS ROAD CORRIDOR/COTTONBELT TRAIL PROJECT, APPROPRIATION ORDINANCE AND REIMBURSEMENT RESOLUTION RECOMMENDATION City Council consider: • awarding an Engineering Services Contract with Huitt-Zollars Inc. in the amount of $1,032,688.00, for the design of roadway, streetscape, landscaping, intersection, pedestrian, and bicycle improvements along the Dallas Road Corridor/Cottonbelt Trail from William D. Tate Avenue to Texan Trail. • adopting an ordinance amending the FY18 Capital Budget in the amount of $7,130,000.00 for the Dallas Road Corridor/Cottonbelt Trail Project • adopting a reimbursement resolution in the amount of $7,130,000.00 so the City will have the option of reimbursing itself through a future debt issuance. It is anticipated that the NCTCOG will provide $5 million in funding thereby reducing the City's cost to $2,130,000.00. • authorizing staff to execute said contract and take any necessary action. FUNDING: Upon approval of the attached ordinance, funds will be available in the Capital Projects Streets fund in account 178-48899-000-170020. BACKGROUND: On February 7, 2017, City Council authorized the City Manager to submit projects in response to the North Central Texas Council of Government Transportation Alternatives Set-Aside Program. Staff submitted the Dallas Road Corridor/Cottonbelt Trail to NCTCOG for consideration with a 30% local match requirement. On June 8, 2017, the Regional Transportation Council at NCTCOG selected the Dallas Road Corridor/Cottonbelt Trail as the top rated project in the Western Sub-region per Resolution 2017-018. The City of Grapevine was awarded $5,000,000 toward construction of the roadway and trail improvements. The City of Grapevine is responsible for the environmental clearance and design of the project. Huitt-Zollars, Inc. was selected based on project experience and their current work on the Grapevine Main project. The project will be designed and constructed in accordance with TxDOT standards and environmental regulations. The proposed fee for this effort is $1,032,688. Staff finds this fee to be fair and reasonable given the nature of the project and the use of federal funds. Staff expects that a streamlined environmental clearance process will be used and is included in the attached fee. Staff intends to bring forward in February of 2018 the Advance Funding Agreement with the Texas Department of Transportation. The City's local match on this project is $2,130,000. This will provide construction funding in an amount of $7,130,000 which provides a small contingency against the current construction estimate of $6,587,935. Staff expects the project to be ready for letting in April of 2019. Staff recommends approval. BB RESOLUTION NO. 2017-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE REIMBURSEMENT OF EXPENDITURES TO BE INCURRED FROM FUTURE TAX-EXEMPT OBLIGATIONS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine (the "City") is a municipal corporation and political subdivision of the State of Texas authorized to finance its activities by issuing obligations; and WHEREAS, the City will make, or has made not more than 60 days prior to the date hereof, payments with respect to the design, engineering, acquisition, construction, reconstruction or renovation of the projects listed on Exhibit A attached hereto (collectively, the "Financed Project"); and WHEREAS, the City has concluded that it does not currently desire to issue obligations to finance the costs associated with the Financed Project; and WHEREAS, the City desires to reimburse itself for the costs associated with the Financed Project from the proceeds of obligations to be issued subsequent to the date hereof; and WHEREAS, the City reasonably expects to issue obligations to reimburse itself for the costs associated with the Financed Project; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. The City reasonably expects to reimburse itself for costs that have been or will be paid subsequent to the date that is 60 days prior to the date hereof and that are to be paid in connection with the design, engineering, acquisition, construction, reconstruction or renovation of the Financed Project from the proceeds of obligations to be issued subsequent to the date hereof. Section 3. The City reasonably expects that the maximum principal amount of obligations issued to reimburse the City for the costs associated with the Financed Project will be $7,130,000.00 Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of October, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: John F. Boyle, Jr. City Attorney Resolution No. 2017-082 2 EXHIBIT A DESCRIPTION OF PROJECT Purpose/Project Amount Designing, engineering and constructing streets $7,130,000.00 improvements, including the Dallas Road Corridor/Cottonbelt Trail Project Resolution No. 2017-082 3 ORDINANCE NO. 2017-064 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $7,130,000.00 IN THE GENERAL FUND AND TRANSFERING $7,130,000.00 FROM THE GENERAL FUND TO THE 178 CAPITAL PROJECTS STREETS FUND APPROPRIATING $7,130,000.00 IN THE 178 CAPITAL PROJECTS STREETS FUND FOR DALLAS ROAD DESIGN AND ENGINEERING SERVICES, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Grapevine desires to reconstruct Dallas Road and install roadway, streetscape, landscaping, intersection, pedestrian and bicycle improvements along the Dallas Road Corridor/Cottonbelt Trail from William D. Tate Avenue to Texan Trail; and WHEREAS, funding of$7,130,000.00 is available in the General Fund; and WHEREAS, constitutional and statutory prerequisites for the approval of this ordinance have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this ordinance is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council hereby appropriates $7,130,000.00 in the General Fund and transfers the amount from the General Fund to the Capital Projects Streets Fund. Section 3. That the City Council hereby appropriates $7,130,000.00 in the 178 Capital Projects Streets Fund. Section 4. That the terms and provisions of this ordinance shall be deemed to be severable, and that if the validity of any section, subsection,word, sentence or phrase shall be held to be invalid, it shall not affect the remaining part of this ordinance. Section 5. That the fact that the present ordinances and regulations of the City of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an emergency for the immediate preservation of the public business, property, health, safety, and general welfare which requires that this ordinance shall take effect immediately from and after its passage and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of October, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: John F. Boyle, Jr. City Attorney Ordinance No. 2017-064 2