HomeMy WebLinkAbout2017-10-18 Regular Meeting KERITAGE
AGENDA
REGULAR MEETING
GRAPEVINE HERITAGE FOUNDATION-BOARD OF DIRECTORS
WEDNESDAY, OCTOBER 18, 2017 AT 5:00 PM
GRAPEVINE CONVENTION & VISITORS BUREAU
SECOND FLOOR BOARDROOM
636 SOUTH MAIN STREET
GRAPEVINE, TEXAS
I. Call to Order of Regular Meeting — Dr. Curtis Ratliff
II. Citizen Comments
III. Consider Minutes of the September 20, 2017 Regular meeting.
IV. Old Business
A. GHF Membership Report—Janet Perkins
B. Nash Farm Report and Review of Barn Dance and Fall Roundup events— Melva Stanfield
C. Update on Sponsorships— Balla Wright
D. Palace Arts Center Report— Paula Newman
V. New Business
A. Report on preparations for GHF Annual Meeting to be held at 5:30 pm on Thursday,
November 9, 2017 at Nash Farm — Dr. Curtis Ratliff
B. Consider roster of homes for the Eleventh Annual GHF Candlelight Tour of Homes to be held on
Saturday, November 4, 2017 from 4 to 7 pm and take any necessary action — Dr. Curtis Ratliff
C. Call for additional docents for homes on the Candlelight Tour of Homes— Mary Bush
D. Save the Date for upcoming Preservation Conferences:
1. 2017 National Trust for Historic Preservation Annual Conference in Chicago, Illinois, November
14— 17, 2017— David Klempin
E. Update on the Historic Grapevine Township — David Klempin
VI. Distribution of Liaison Reports
A. Grapevine Historical Society Liaison Report - Joe Ann Standlee
B. Grapevine Convention and Visitors Bureau Liaison Report— Paula Newman
C. Historic Preservation Commission — Balla Wright
VII. Adjournment
The next meeting of the Grapevine Heritage Foundation will be the Annual Membership meeting which will
be held Thursday, November 9, 2017 at Nash Farm in the Pole Barn, 626 Ball Street, Grapevine Texas. If
you plan to attend this public meeting and you have a disability requiring special arrangements, please
contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable
accommodations will be made to assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature,
the Grapevine Heritage Foundation Board meeting agenda was prepared and posted by the 13th day of
October 2017 at 5:00 pm.
David Klempin
Manager, Heritage Programs & Preservation
October 18, 2017
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The Grapevine Heritage Foundation Advisory Board met at 5:00 p.m. on Wednesday,
October 18, 2017 in the Grapevine Convention & Visitors Bureau 2nd Floor Boardroom,
636 South Main Street, Grapevine, Texas 76051 for their regular scheduled monthly
meeting.
Curtis Ratliff
Balla Wright
Janet Perkins
Sue Franks
Becky Hummer
Frances Jensen
Mike Lease
Chairman
Treasurer
Secretary
Member
Member
Member
City Council Liaison
The above constituting a quorum with member(s) Melva Stanfield and Patricia Stinson
absent.
With the following city staff present:
Paula Newman Managing Director of Operations,
Grapevine Convention & Visitors Bureau
David Klempin Heritage Preservation Programs Manager
Mary Bush Administrative
I. CALL TO ORDER
Chairman Curtis Ratliff called the meeting to order at 5 p.m.
II. CITIZEN COMMENTS
There were no citizen comments.
Any person who is not scheduled on the agenda may address the Historic Preservation
Commission under Citizen Comments by completing a Citizen Appearance Request form. In
accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or
taking action during Citizen Comments.
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October 18, 2017
III. APPROVAL OF MINUTES
Becky Hummer made the motion to accept the minutes as written from the September
20, 2017 meeting. Frances Jensen seconded the motion, which prevailed in the
following vote:
Ayes: All (Ratliff, Wright, Perkins, Franks, Hummer and Jensen
Nays: None
Absent: (Stanfield and Stinson)
OLD BUSINESS
In the absence of Vice Chairman Melva Stanfield and Farm Manager Cody Jolliff, David
Klempin gave the Nash Farm report. The Wrap -Up Meeting for the fall events is
scheduled for Thursday, November 2, 2017. The Friday night Barn Dance was a
success with all available tickets sold out yielding $2,600; the Pie Auction had 12 pies
donated, totaling $680. Treasurer Balla Wright brought in $6,800 in sponsorships for
the 2017 Fall Round -Up! event. Coupon sales were up 14 percent over last year and
the Farm Store sold $760. Total 2017 gross income was $18,598 with previous income
totals at $15,280 for 2016; and $7,908 for the year 2015.
Heritage Preservation Programs Manager David Klempin said he had the Farm's
schedule for duties while Farm Manager Cody Jolliff was out for his vacation time.
Council Liaison Mike Lease asked for all contact information to be emailed to him.
Treasurer Balla Wright noted the $6,800 total as stated in the Nash Farm report;
Chairman Ratliff thanked and commended Treasurer Wright for her achievement in
gaining sponsor donors to the Farm and sponsorships for the 2016 and 2017 events.
Secretary Janet Perkins announced current membership for the foundation was 210
members and September donations were $1,500.
Managing Director of Operations Paula Newman gave the Palace Arts Center update
reporting the cleaning of the copper in the Lancaster had been completed and the next
step would be Christmas spirit and decor for the arts center. The Christmas holiday
schedule will feature seven music performances of Gentri: The Gentlemen Trio and
Forever Young, noting they are comparable, and some prefer, to the Texas Tenors.
Gentri and the winner of "Branson's Best New Show" Forever Young are also regulars
on the Branson venue; trailers featuring the two groups at the Palace are now on You
Tube and being played before the movies in the theater. All North Pole Express (NPX)
trains for the 2017 season are sold out.
NEW BUSINESS
Chairman Ratliff reminded all The Grapevine Heritage Foundation's Annual Meeting of
Membership will be held on Thursday, November 9, 2017 at 5:30 p.m. at Nash Farm.
This year's meeting will recap the events and progress made in the past year; and
feature a Prairie Chicken dinner. Chairman Ratliff called on staff to present the
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October 18, 2017
proposed properties for the Foundation's Eleventh Annual Candlelight Tour of Homes to
the board. The event will again sell tickets at the Ted R. Ware Plaza on Saturday,
November 4, 2017, from 4 - 7 p.m. This year's homes will be east of Historic Main
Street and two Historic Grapevine shuttles will circle continuously. Council Liaison
Lease asked for notifications to be sent to neighboring historical groups. Frances
Jensen will check for wristbands.
Chairman Ratliff called for a motion. Sue Franks moved to approve the Eleventh Annual
Candlelight Tour of Homes as presented; Balla Wright seconded the motion which
prevailed in the following vote:
Ayes: All (Ratliff, Wright, Perkins, Franks, Hummer and Jensen
Nays: None
Absent: (Stanfield and Stinson)
A sign-up sheet was passed around for the board members. Chairman Ratliff urged all
to support this foundation activity and noted it was a great selection of homes.
All were reminded of the National Trust for Historic Preservation Conference in Chicago,
Illinois on November 14-17, 2017. All reservations are made and sections selected
were confirmed.
DISTRIBUTION OF LIAISON REPORTS
Convention & Visitors Bureau (CVB) - Paula Newman said the Convention & Visitors
Bureau (CVB) board meeting reported the Convention and Leisure Sales team had 49
sales leads with 73,000 potential room nights for a potential economic impact of $25
million. 15 groups were booked representing 14,700 room nights with an economic
impact of $9 million. There were 13 site inspections representing 31,600 room nights
and $20.7 million potential economic impact. The Visitor Information Center, Settlement
to City and Depot welcomed 13,000 guests; over 138,000 brochures were distributed
locally, statewide and nationally. Destination Services assisted eight groups including
the eClinical Works conference, our second largest record attendance to the Snap-On
Tools group.
The Convention Center, Palace Arts Center, and Concourse hosted 51 events and
booked 35 definites with an economic impact of $504,000. They also signed a contract
with Amazon for all open dates on their calendar. The website had almost 115,000
visitors in August with the Grapevine Vintage Railroad, GrapeFest, and Christmas
Capital of Texas North Pole Express as the top pages visited. The Grapevine Vintage
Railroad had a total of 28 excursions for an August ridership of 4,200.
The matching replacement carpeting for the second floor of the Palace Theatre was
approved for funds from the Festival Funds for Historic Preservation by the CVB board.
Chairman Ratliff called on member Sue Franks, who served as the GHF liaison to the
CVB board, Sue added she appreciated their hospitality.
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October 18, 2017
Historic Preservation Commission (HPC) - David Klempin gave the update on the
McPherson Farmhouse saying the exterior was being stabilized, the chimneys would
begin the next week as the brick was to arrive the following day; the chimney brick used
will be similar to the Nash Farmhouse's. Chairman Ratliff asked about the Blevin's
House, David said there would be a sealed bid request for moving; City Council had
approved the moving expenses. For those who had not viewed the house it is located
at 2060 Continental, off of Kimball, in Southlake. Chairman Ratliff noted the assembly of
TXRail cars had started.
Balla Wright inquired as to the progress of the GHF 2018 calendar, David Klempin said
it was complete and had gone to art with Scott Baker.
Update —The Grapevine Heritage Foundation's Annual Meeting will be Thursday,
November 9, 2017 at 5:30 p.m. at Nash Farm and feature a Prairie Chicken Dinner.
VI. ADJOURNMENT
Sue Franks, seconded by Janet Perkins, made the motion to adjourn the meeting at
5:50 p.m. The motion prevailed by the following vote:
Ayes: All (Ratliff, Wright, Perkins Franks, Hummer and Jensen)
Nays: None
Absent: (Stanfield and Stinson)
PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION,
THE OCTOBER 18, 2017 MINUTES, ON THIS THE 9TH DAY OF NOVEMBER 2017.
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4 18 October 2017