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HomeMy WebLinkAbout2013-02-19 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, FEBRUARY 19, 2013 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Monthly financial update. 2. Review proposed parking enhancements for Dove Park. 3. Update on March 5, 2013 public hearing relative to design requirements for residential structures within historic districts. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 15th day of February, 2013 at 5:00 p.m. RA J". Brown is City Secretary ~�% �r i r STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 19th day of February, 2013 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:33 p.m. ITEM 1. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update noting that sales tax and ad valorem collections are up compared to the same time last year even with December's monthly sales tax receipt being down; hotel occupancy is trending up slightly even though the average room rate is still down; mixed beverage tax receipts are at the same level as last year but are trending upward and the City's unemployment is 4.8%. Mr. McGrane provided a contribution summary on the rail project showing awarded grants that off-set expenditures. There was no formal action taken by the City Council. ITEM 2. REVIEW PROPOSED PARKING ENHANCEMENTS, DOVE PARK City Manager Bruno Rumbelow stated since the City had received a grant for the Ira E. Woods Avenue/State Highway 26 Landscaping Project that consideration be given to using a portion of the $350,000.00 savings for proposed parking enhancements at Dove Park. Assistant Parks Director Kevin Mitchell presented a proposed parking plan consistent with the park's original master plan. Council expressed a concern of headlights shining into the houses adjacent to the proposed parking lot. Mr. Mitchell suggested a year round landscaping strategy to abate the lighting issue. 02/19/13 There was no formal action taken by the City Council. ITEM 3. UPDATE ON PUBLIC HEARING, DESIGN REQUIREMENTS IN HISTORIC DISTRICTS City Manager Rumbelow stated a public hearing was scheduled for March 5, 2013 to take public input on the proposed design requirements in the historic districts. Community Development Director Scott Williams presented a map showing historic overlay areas to be affected by the proposed amendments. Historic Preservation Officer David Klempin stated the historic township encompasses approximately 300 homes and that the proposed amendments would not protect all residential or commercial structures. Discussion ensued on the importance of protecting all structures within the township, an appeal process and that all township property owners and owners of historic overlay property be notified of a future public hearing. There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Mayor Pro Tem Wilbanks, offered a motion to adjourn the workshop at 7:14 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of March, 2013. APPROVED: OE d�`P�Y� ��►� `�i� v� i'+t William D. Tate =,� � Mayor r `� � *���* * ATTEST: J i . B rown Cit ecretary 2 AGENDA t CITY OF GRAPEVINE, TEXAS C SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 19, 2013 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION City Council to conduct a closed session relative to: A. Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 15th day of February, 2013 at 5:00 p.m. pRE9P�� `d4 Jo i . Brown w r Cit ecretary �i dO 1 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 19th day of February, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A)Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code; (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 02/19/13 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 9:01 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of March, 2013. APPROVED: �O�pRAPLe��y� �. t�� 1� Wi liam D. Tate �� � Mayor r �� i tA����t * ATTEST: , �`- J di . Brown C ecretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, FEBRUARY 19, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Monica Hotelling JOINT PUBLIC HEARINGS t. City Council and Planning &Zoning Commission to continue the January 15, 2013 public hearing relative to Conditional Use Application CU12-51 submitted by Snob 1 LLC (Pizza Snob) requesting a conditional use permit for the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant. The subject property is located at 520 South Main Street#300 and is zoned "CBD" Central Business District. 2. City Council and Planning &Zoning Commission to conduct a public hearing relative to Zoning Application Z12-11 submitted by Al Burton (Westwood Development Group)requesting rezoning of 0.711 acres from "HC" Highway Commercial District to"CBD" Central Business District. The subject property is located at 105, 107, 113 and 115 South Main Street. 3. City Council and Planning&Zoning Commission to conduct a public hearing relative to the application filed by Jeff Avery for the final plat of Lots 1-8, Block 1, Dove Pointe being a replat of Lots 5-A, 5-13, 6 and 8, Block 7, W. C. Lucas Addition and a portion of Hilltop Drive right of way. The subject property is located on Dove Road and is zoned "R-5.0" Single Family District Regulations and "R-7.5" Single Family District Regulations. END OF JOINT PUBLIC HEARINGS Planning &Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. I ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 15th day of February, 2013 at 5:00 p.M. 5�Q4�a6M,— A vi J di . Brown ` Ci Secretary W 1 l AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 19, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS PRESENTATION 4. Update on State Highway 121 (Section 13) and FM2499 road improvements. 5. Update by Chief Eddie Salame on Morales search. NEW BUSINESS 6. Consider an ordinance abandoning a five foot wide strip of Hilltop Drive right of way extending a distance of approximately 159 feet west from Lot 5-C, Block 7, W. C. Lucas Addition, authorizing the City Manager to execute a Quit Claim Deed to the abutting property owner and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider award of an informal quote to purchase fertilizer from Winfield Solutions, LLC for the Grapevine Golf Course. Administrative Services Director recommends approval. 8. Consider a resolution authorizing the purchase of 250 Dell/Wyse model P25 virtual desktop zero client devices from Dell Marketing, LP through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 9. Consider a resolution authorizing the purchase of 180 licenses of VmWare View Software and one year of software support from SHI Government Solutions, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 10. Consider a resolution authorizing the purchase of inline hockey lighting for Dove Park from Musco Sports Lighting, LLC through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 11,. Consider a resolution authorizing the purchase of playground surfacing for Casey's Clubhouse from The PlayWell Group, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 12. Consider renewal of the Baseball Field Material, Products and Services Annual Contract with Master Turf Products and Services, Inc. Parks& Recreation Director recommends approval. 13. Consider renewal of the Pool Maintenance Services Annual Contract with Aloha Pool Service for the City swimming pools. Parks & Recreation Director recommends approval. 14. Consider a resolution rejecting all bids received on Bid 397-2013 for the purchase of 29 Chevrolet vehicles. Public Works Director recommends approval. 15. Consider a resolution authorizing the purchase of 26 Chevrolet vehicles from Reliable Chevrolet through a Cooperative Agreement with the State of Texas Co-op Purchasing Program. Public Works Director recommends approval. 16. Consider a resolution authorizing the purchase of three Chevrolet vehicles from Reliable Chevrolet through an Interlocal Cooperative Agreement with Tarrant County. Public Works Director recommends approval. 17, Consider a reimbursement resolution expressing intent to finance expenditures to be incurred relative to purchasing 22 Police vehicles. Administrative Services Director recommends approval. 18. Consider a resolution authorizing the purchase of a 2014 Mack GU713 dump truck from Grande Truck Center through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Public Works Director recommends approval. 19. Consider award of RFQ 400-2013 for the turnkey purchase and installation of two electric valve actuators at the Hilton Lift Station to Controls International, Inc. Public Works Director recommends approval. 20. Consider a resolution authorizing the purchase of a S850 Skid-steer Loader from Bobcat of Dallas through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 21 Consider award of Bid 396-2013 Lighting and Ballasts Annual Contract to Facility Solutions Group, Inc., on an as-needed basis. Public Works Director recommends approval. ` 22. Consider the appointment of Oleta White as the Resident Member to the Grapevine Housing Authority Board of Commissioners to serve the remainder of the former resident member's term due to expire in 2013. Council Member Sharron Spencer recommends approval. 23. Consider the minutes of the February 5, 2013 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING &ZONING COMMISSION RECOMMENDATIONS 24. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU12-51 (Pizza Snob)and a subsequent ordinance, if applicable. 25. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z12-11 (Westwood Development Group) and a subsequent ordinance, if applicable. 26. Consider the recommendation of the Planning&Zoning Commission relative to the preliminary plat of Lot 1, Block 1, Hazelwood Commercial Building Addition and take any necessary action. 27m Consider the recommendation of the Planning&Zoning Commission relative to the final plat of Lot 1, Block 1, Hazelwood Commercial Building Addition and take any necessary action. 28. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Lots 1-8, Block 1, Dove Pointe and take any necessary action. 29. Consider the recommendation of the Planning&Zoning Commission relative to the final plat of Lot 1, Block 1, Paulos Addition and take any necessary action. 30. Consider the recommendation of the Planning&Zoning Commission relative to the final plat of Lots 1-3, Block 2, Crestwood Hollow and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 15th day of February, 2013 at 5:00 p.m. GRA, J6.' J i P. Brown Cit ecretary If `+♦ . r AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, FEBRUARY 19, 2013 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the February 19, 2013 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at(817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to {{ assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 15th day of February, 2013 at 5:00 p.m. Jo i _ . r i City ecretary le T AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, FEBRUARY 19, 2013 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Conditional Use Application CU12-51 (Pizza Snob) and make a recommendation to the City Council. 2. Consider Zoning Application Z12-11 (Westwood Development Group) and make a recommendation to the City Council. 3. Consider the preliminary plat of Lot 1, Block 1, Hazelwood Commercial Building Addition and make a recommendation to the City Council. 4. Consider the final plat of Lot 1, Block 1, Hazelwood Commercial Building Addition and make a recommendation to the City Council. 5. Consider the final plat of Lots 1-8, Block 1, Dove Pointe and make a recommendation to the City Council. 6. Consider the final plat of Lot 1, Block 1, Paulos Addition and make a recommendation to the City Council. 7. Consider the final plat of Lots 1-3, Block 2, Crestwood Hollow and make a recommendation to the City Council. CONSIDERATION OF MINUTES 8. Consider the minutes of the January 15, 2013 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 F Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 15th day of February, 2013 at 5:00 p.m. ,! di . Brown =� Ci Secretary r ,� 1 r STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning &Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of February, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the Planning &Zoning Commission: Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Gary Martin Member Beth Tiggelaar Member Elaine Martin Alternate constituting a quorum, with Commissioners Larry Oliver, Jim Fechter and Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Monica Hotelling delivered the Invocation and led the Pledge ofAllegiance. Note: Mayor Tate announced the two presentation items would be presented prior to the joint public hearings. ITEM 1. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU12-51 PIZZA SNOB 02/19/13 Mayor Tate opened the public hearing continued from the January 15, 2013 meeting. Planning and Development Manager Ron Stombaugh stated that Conditional Use Application CU12-51 had been filed by Snob 1 LLC(Pizza Snob) requesting a conditional use permit for the possession, storage, retail sale and on-premise consumption of alcoholic beverages(beer,wine and mixed beverages)in conjunction with a restaurant. The subject property is located at 520 South Main Street #300 and is zoned "CBD" Central Business District. At the January 15, 2013 meeting, the request was tabled in order to give the applicant an opportunity to find additional off-street parking spaces. The applicant proposes to construct a 26 space parking area immediately adjacent to the west and has secured 12 off-street parking spaces for use after normal business hours. Mr. Tony Bologna requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. Mr. Carl Young, 4113 Meadow Drive, spoke on the limited number of handicapped parking spaces available and that the additional parking to be constructed west of the restaurant would be designated for the restaurant's use only. There was no correspondence to report. Commissioner Wilson, seconded by Commissioner E. Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Oliver, Fechter & Luers Council Member Coy, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Abstain: Freed ITEM 2. PUBLIC HEARING. ZONING APPLICATION Z12-11 WESTWOOD DEVELOPMENT GROUP Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Zoning Application Z12-11 had been filed by AI Burtin (Westwood Development Group)requesting rezoning of 0.711 acres from "HC" Highway Commercial District to "CBD" Central Business District for the development of a multi-tenant office/retail building. The subject property is located at 105, 107, 113 and 115 South Main Street. Mr. Gary Hazelwood and Scott Lowe requested favorable consideration of the application. Mr. Hazelwood answered questions from Council stating his previous project of retail and 2 02/19/13 office concept was successful, that deliveries would be made from Jenkins Street and that the second floor restrooms were in addition to tenants' restrooms. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner E. Martin,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Oliver, Fechter & Luers Council Member Lease, seconded by Counci Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. PUBLIC HEARING, FINAL PLAT OF LOTS 1-8, BLOCK 1, DOVE POINTE, REPLAT, LOTS 5-A, 5-B, 6 AND 8, BLOCK 7, W. C. LUCAS ADDITION AND A PORTION OF HILLTOP DRIVE RIGHT OF WAY Mayor Tate declared the public hearing open. Public Works Director Stan Laster stated that an application had been filed by Jeff Avery for the final plat of Lots 1-8, Block 1, Dove Pointe being a replat of Lots 5-A, 5-B, 6 and 8, Block 7, W. C. Lucas Addition and a portion of Hilltop Drive right of way. The 2.945 acre property is located at Dove Road and Hilltop Drive and is zoned "R-5.0" Single Family District Regulations and "R-7.5" Single Family District Regulations. The subject property is being platted for the development of eight single family homes. Mr. Laster answered Council's question relative to drive access for the two lots on Dove Road by stating that the applicant has agreed to use a 24 foot wide shared driveway for the two lots. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Tiggelaar, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Oliver, Fechter & Luers Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: 3 02/19/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 4. PRESENTATION, STATE HIGHWAY 121 (SECTION 13) AND FM2499 ROAD IMPROVEMENTS This item was presented after Item 5 and prior to the joint public hearings. Transportation Projects Director Jerry Hodge gave a status update on State Highway 121 (Section 13)and FM2499 road improvements by stating the City had received $180 million in funding for the Connector Project's second phase. This section will be bid in July 2013 and start construction the first part of the 2014. The right of way has already been acquired for FM2499 with the frontage roads being built first and constructed at grade, and the main pass through lanes will be constructed below grade. Mr. Hodge showed future plans for phase 3 (FM2499 to I-635) which is currently not funded and anticipated to cost $500 million. ITEM 5. PRESENTATION, MORALES SEARCH UPDATE This item was presented prior to the public hearings being held. Police Chief Eddie Salame updated the Council on the attempted murder of the Miami- Dade, Florida officer and the events of the fugitive search for Alberto Morales. Chief Salame expressed the City's gratitude to the City of Miami-Dade, the numerous Federal, State and local agencies that provided assistance, support and resources to the Grapevine Police Department during the 5 day fugitive search. Chief Salame conveyed his appreciation to all of the Grapevine Police Department's employees and the various City departments for their role during the search for Morales. The Chief stated he was very proud of his department and thankful that no citizens or employees were hurt. ITEM 6. ORDINAfVCE, ABANDONMENT OF HILLTOP DRIVE RIGHT OF WAY Public Works Director Laster recommended approval of an ordinance abandoning a five foot wide strip of Hilltop Drive right of way extending a distance of approximately 159 feet west from Lot 5-C, Block 7, W. C. Lucas Addition and authorization for the City Manager to execute a Quit Claim Deed to the abutting property owner. The right of way will be retained as a utility easement and incorporated into the final plat of Lots 1, 2 and 3, Block 1, Dove Pointe. 4 02/19/13 Council Member Freed, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF HILLTOP DRIVE RIGHT OF WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Award Informal Quote, Fertilizer Purchase Administrative Services Director recommended approval to award an informal quote to purchase fertilizer from Winfield Solutions, LLC for the Grapevine Golf Course in the amount not to exceed $41,944.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 8. Resolution, Authorize Purchase of Virtual Desktop Zero Client Devices City Manager recommended approval of a resolution authorizing the purchase of 250 Dell/Wyse model P25 virtual desktop zero client devices from Dell Marketing, LP in an amount not to exceed $72,500.00 through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None - 5 02/19/13 RESOLUTION NO. 2013-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE 250 DELL/WYSE MODEL P25 VIRTUAL DESKTOP ZERO CLIENT DEVICES THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Authorize VmWare View Software and Support Purchase City Manager recommended approval of a resolution authorizing the purchase of 180 licenses of VmWare View Software and one year of software support from SHI Government Solutions, Inc. in the amount not to exceed $58,834.00 through a contract established by the State of Texas Department of Information Resources(DIR)Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE 180 LICENSES OF VMWARE VIEW SOFTWARE THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Authorize Inline Hockev Liqhtinq Purchase Parks & Recreation Director recommended approval of a resolution authorizing the purchase of inline hockey lighting for pove Park from Musco Sports Lighting, LLC in an amount not to exceed $20,168.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-15 6 02/19/13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE INLINE HOCKEY LIGHTING FOR DOVE PARK THROUGH AN ESTABLISHED INTERLOCAL COOPERATIVE PURCHASING AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Authorize Plavaround Surfacinq Purchase Parks & Recreation Director recommended approval of a resolution authorizing the purchase of playground surfacing for Casey's Clubhouse from The PlayWell Group, Inc. in the amount not to exceed $176,295.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PLAYGROUND SURFACING FOR CASEY'S CLUBHOUSE THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Renew Baseball Field Material, Products and Services Annual Contract Parks & Recreation Director recommended approval of the renewal of the Baseball Field Material, Products and Services Annual Contract with Master Turf Products and Services, Inc. in the estimated amount of$25,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Renew Pool Maintenance Services Annual Contract Parks & Recreation Director recommended approval of the renewal of the Pool Maintenance Services Annual Contract with Aloha Pool Service for the City swimming pools in the amount not to exceed $16,000.00. 7 02/19/13 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Resolution, Reiect all bids on Bid 397-2013 Chevrolet Vehicles Public Works Director recommended approval of a resolution rejecting all bids received on Bid 397-2013 for the purchase of 29 Chevrolet vehicles in order to purchase the vehicles through cooperative contracts. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO REJECT BIDS FOR THE PURCHASE OF 29 CHEVROLET VEHICLES, RFB 397-2013 AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize Purchase of 26 Chevrolet Vehicles Public Works Director recommended approval of a resolution authorizing the purchase of 26 Chevrolet vehicles from Reliable Chevrolet in the amount not to exceed $688,409.07 through a Cooperative Agreement with the State of Texas Co-op Purchasing Program. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE 26 CHEVROLET VEHICLES THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Purchase of three Chevrolet Police Vehicles 8 02/19/13 Public Works Director recommended approval of a resolution authorizing the purchase of three Chevrolet vehicles and specialized equipment from Reliable Chevrolet in the amount not to exceed $111,946.55 through an Interlocal Cooperative Agreement with Tarrant County. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE THREE CHEVROLET VEHICLES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREE- MENT AND PROVIDING AN EFFECTIVE DATE Item 17. Resolution, Expressinq Intent to Finance Expenditures, Police Vehicles Administrative Services Director recommended approval of a reimbursement resolution expressing intent to finance expenditures to be incurred relative to the acquisition of 22 Police vehicles with specialized equipment. The resolution allows for the expenditure of funds, estimated to be $830,000.00 occurring prior to the issuance of Certificates of Obligation. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 18. Resolution, Authorize Dump Truck Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a 2014 Mack GU713 dump truck from Grande Truck Center in the amount not to exceed $138,039.00 through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 9 02/19/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A 2014 MACK DUMP TRUCK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 19. Award RFQ 400-2013 Electric Valve Actuators Public Works Director recommended approval to award RFQ 400-2013 for the turnkey purchase and installation of two electric valve actuators at the Hilton Lift Station to Controls International, Inc. in the amount not to exceed $17,066.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 20. Resolution, Authorize Skid-steer Loader Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a S850 Skid-steer Loader from Bobcat of Dallas in the amount not to exceed $44,094.33 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A SKID-STEER LOADER THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 21. Award Bid 396-2013 Liqhtinq and Ballasts Annual Contract 10 02/19/13 Public Works Director recommended approval to award Bid 396-2013 Lighting and Ballasts Annual Contract to Facility Solutions Group, Inc., on an as-needed basis, in an estimated amount of$17,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 22. Appoint Resident Member, Grapevine Housinq Authority Board of Commissioners Council Member Sharron Spencer recommended approval of the appointment of Oleta White as the Resident Member to the Grapevine Housing Authority Board of Commissioners due to the passing of Resident Member poris Waite. Ms. White will serve the remainder of the two-year term which is due to expire in 2013. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 23. Consideration of Minutes City Secretary recommended approval of the minutes of the February 5, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU12-51 PIZZA SNOB Vice Chairman Fry reported the Planning & Zoning Commission voted 6-0 for approval of Conditional Use Application CU12-51 filed by Snob 1 LLC (Pizza Snob) requesting a conditional use permit for the possession, storage, retail sale and on-premise consumption of alcoholic beverages(beer, wine and mixed beverages) in conjunction with a restaurant. The subject property is located at 520 South Main Street#300 and is zoned "CBD" Central Business District. After discussion, Council Member Spencer offered a motion to deny the conditional use application. The motion was seconded by Council Member Lease and prevailed by the following vote: 11 02/19/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Abstain: Freed ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z12-11 WESTWOOD DEVELOPMENT GROUP Vice Chairman Fry reported the Planning &Zoning Commission voted 3-3 for approval of Zoning Application Z12-11 filed by AI Burtin (Westwood Development Group) requesting rezoning of 0.711 acres from "HC" Highway Commercial District to"CBD"Central Business District. The subject property is located at 105, 107, 113 and 115 South Main Street. Council Member Freed, seconded by Council Member Stewart, offered a motion to approve the ordinance granting the zoning. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013-06 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z12-11 ON A TRACT OF LAND OUT OF THE ARCHIBALD F LEONARD SURVEY, ABSTRACT NO. 946, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "HC" HIGHWAY COMMERCIAL DISTRICT TO "CBD" CENTRAL BUSINESS DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, LOT 1, BLOCK 1, HAZELWOOD COMMERCIAL BUILDING ADDITION 12 02/19/13 Vice Chairman Fry reported the Planning & Zoning Commission voted 6-0 for approval of the Statement of Findings and the preliminary plat of Lot 1, Block 1, Hazelwood Commercial Building Addition. The subject property is located on the eastside of the 100 Block of South Main Street and is being platted for a multi-use commercial center. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lot 1, Block 1, Hazelwood Commercial Building Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 27. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 1, BLOCK 1, HAZELWOOD COMMERCIAL BUILDING ADDITION Vice Chairman Fry reported the Planning & Zoning Commission voted 6-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Hazelwood Commercial Building Addition. The 0.711 acres is located at 105, 107, 113 and 115 South Main Street and is zoned "CBD" Central Business District. The subject property is being platted for a multi-use commercial center. Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Hazelwood Commercial Building Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1-8, BLOCK 1, DOVE POINTE Vice Chairman Fry reported the Planning & Zoning Commission voted 6-0 for approval of the Statement of Findings and the final plat of Lots 1-8, Block 1, Dove Pointe. The 2.945 acres is located at Dove Road and Hilltop Drive and is being platted for eight single family homes. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1-8, Block 1, Dove Pointe. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 13 02/19/13 ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 1, BLOCK 1, PAULOS ADDITION Vice Chairman Fry reported the Planning &Zoning Commission voted 6-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Paulos Addition. The 0.2725 acre property is located at 323 Turner Road and is being platted for a single family home. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Paulos Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1-3, BLOCK 2, CRESTWOOD HOLLOW Vice Chairman Fry reported the Planning & Zoning Commission voted 6-0 for approval of the Statement of Findings and the final plat of Lots 1-3, Block 2, Crestwood Hollow. The subject property is located south of Hall-Johnson Road and west of Crestwood Court. The 2.157 acres is being platted for the development of three single family homes. Council Member Lease, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1-3, Block 2, Crestwood Hollow. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 9:01 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of March, 2013. APPROVED: O��'�p��� I.•►� `�l� v� i'� William D. Tate � � Mayor r�� ,' *`"��r * 14 02/19/13 ATTEST: Jo i . Brown City ecretary 15