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HomeMy WebLinkAboutItem 24 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in a Special Meeting on this the 20th day of November, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member constituting a quorum with Mayor William D. Tate, Council Member Chris Coy, Council Member Duff O'Dell and Council Member Paul Slechta absent, (Per the Texas Election Code §67.004(a) only two members of the City Council are needed to constitute a quorum.) with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor Pro Tem Freed called the meeting to order at 5:30 p.m. Item 1 . Consider Ordinance No. 2017-078 canvassing the Bond Election held on November 7, 2017 and take any necessary action. City Secretary Tara Brooks presented this item to Council. On November 7, 2017 City of Grapevine voters considered three bond propositions. Proposition A was for the issuance of $3,900,000 general obligation bonds for animal shelter facilities. There were 2,843 votes for and 666 votes against the proposition. Proposition B was for the issuance of $16,000,000 general obligation bonds for fire fighting facilities. There were 3,092 votes for and 426 votes against the proposition. Proposition C was for the issuance of $4,800,000 general obligation bonds for a multi- use facility and clubhouse at the Grapevine Municipal Golf Course. There were 1 ,757 votes for and 1 ,741 votes against the proposition. All three propositions were approved by the voters. Motion was made to approve Ordinance No. 2017-078 and accept the results of the Bond Election held on November 7, 2017. Motion: Lease Second: Spencer Ayes: Freed, Spencer, and Lease Nays: None Approved: 3-0 ORDINANCE No. 2017-078 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; CANVASSING RETURNS AND DECLARING THE RESULTS OF A BOND ELECTION HELD IN THE CITY OF GRAPEVINE, TEXAS, ON NOVEMBER 7, 2017; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 5:31 p.m. Motion: Spencer Second: Lease Ayes: Freed, Spencer, and Lease Nays: None Approved: 3-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of December, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council November 20, 2017 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 21 st day of November, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Member constituting a quorum, with Alternate Member Robert Rainwater absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. Item 1 . Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:22 p.m. Regarding Section 551 .072, City Manager Bruno Rumbelow requested Council approve the acquisition of 212 East Texas Street for a price not to exceed $325,000 plus closing costs, authorize the City Manager to execute all necessary documents, and to take all other necessary action. Motion was made to approve the acquisition of 212 East Texas Street for a price not to exceed $325,000 plus closing costs, authorize the City Manager to execute all necessary documents, and to take all other necessary action. Motion: Slechta Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Dennis Luers delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU17-24 (Texas Gun Experience) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to amend previously approved site plan CU16-26 (Ordinance No. 2016-085) for a planned commercial center to allow an indoor shooting range. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District. City Council Meeting November 21, 2017 Page 2 Applicant Jared Stanyer answered questions from the Commission and Council. No one spoke during the public hearing. There was one letter in support and one letter in opposition provided. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 4. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-03 Director of Development Services Scott Williams introduced this item. Craig Melde with Architexas presented the proposed changes to Section 22 "R-MF" Multifamily Design Standards. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 5. Citizen Comments No one spoke during the Citizen Comments. City Council Meeting November 21, 2017 Page 3 OLD BUSINESS Item 6. Conditional Use Permit CU17-22 (Angel's Attic) Director of Development Services Williams presented the second reading of this item. The applicant was requesting a conditional use permit to allow retail sales of secondhand goods in an enclosed building where the size of the space exceeds 3,000 square feet and a pole sign. The subject property is located at 1250 William D. Tate Avenue No. 350 and is currently zoned "CC" Community Commercial District. This item was considered and approved by the Board of Zoning Adjustment at their November 6 meeting. Mr. Williams answered questions from Council. Motion was made to approve Conditional Use Permit CU17-22 (Angel's Attic) and the second reading of Ordinance No. 2017-075. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-075 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING A CONDITIONAL USE PERMIT CU17-22 TO ALLOW FOR RETAIL SALES OF SECONDHAND GOODS IN A LEASE SPACE IN EXCESS OF 3,000 SQUARE FEET (ANGEL'S ATTIC) AND A POLE SIGN IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT FOR LOT 2, BLOCK 1 , TOWNE CENTER ADDITION NO. 2 (1250 WILLIAM D. TATE AVENUE, SUITE 350) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE City Council Meeting November 21, 2017 Page 4 NEW BUSINESS Item 7. Consider Resolution No. 2017-091 reimbursing financing, Ordinance No. 2017- 079 appropriating funds to the Capital Projects General Facility Fund for the Grapevine Main Station Project, and take any necessary action. City Manager Rumbelow introduced this item and introduced Craig Melde with Architexas who described the plans for the Grapevine Main Station. Chief Financial Officer Greg Jordan presented the project budget which totals $77,045,000 and described the breakdown of funding. The proposed reimbursement resolution is for $38,045,000 to cover the City's portion of the funding. Motion was made to approve Resolution No. 2017-091 reimbursing the financing and Ordinance No. 2017-079 to appropriate the funds for the Grapevine Main Street Project. Motion: Spencer Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-091 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-079 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $12,000,000 IN THE CVB FUND AND TRANSFERING FUNDS TO THE 177 CAPITAL PROJECTS GENERAL FACILITY FUND; APPROPRIATING $10,000,000 IN THE ECONOMIC DEVELOMENT CAPITAL FUND AND TRANSFERING FUNDS TO THE 177 CAPITAL PROJECTS GENERAL FACILITY FUND; APPROPRAITING $77,045,000 IN THE 177 CAPITAL PROJECTS GENERAL FACILITY FUND FOR THE GRAPEVINE MAIN STATION DESIGN AND CONSTRUCTION; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Mayor Tate announced that Council would consider the recommendations of the Planning and Zoning Commission next. City Council Meeting November 21, 2017 Page 5 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 19. Conditional Use Permit CU17-24 (Texas Gun Experience) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU 17-24 and Ordinance No. 2017- 080. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-080 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING A CONDITIONAL USE PERMIT BY GRANTING CONDITIONAL USE PERMIT CU17-24 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2016-085, AS AMENDED, FOR A PLANNED COMMERCIAL CENTER FOR AN INDOOR SHOOTING RANGE (TEXAS GUN EXPERIENCE) IN A DISTRICT ZONED "CC" COMMUNITY COMMERICAL DISTRICT FOR LOT 1, BLOCK 3, METROPLACE ADDITION 2ND INSTALLMENT (1901 SOUTH MAIN STREET) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 20. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-03 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the amendments with a vote of 7-0. Motion was made to approve the amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-03 and Ordinance No. 2017-081 . City Council Meeting November 21, 2017 Page 6 Motion: O'Dell Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-081 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING SECTION 22, "R-MF" MULTIFAMILY DISTRICT REGULATIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21 . Final Plat of Lot 1 , Block 1 , Bradburry Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat application with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1 , Block 1 , Bradburry Addition. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Council continued with the rest of the published agenda. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to move any items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the mid-year appointment of Jason Parker to fill a vacancy on the Historic Preservation Commission. City Council Meeting November 21, 2017 Page 7 City Secretary Tara Brooks recommended appointing Jason Parker as an alternate member to the Historic Preservation Commission with a term to expire in 2018. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 9. Consider renewal of annual contracts with Aetna Inc. and Group Administrative Concepts for post-65 retiree health insurance. Chief Financial Officer Jordan recommended approval of the annual contracts with Aetna Inc. and Group Administrative Concepts for post-65 retiree health insurance to partially subsidize the retirees' premiums for their Medicare options. The amount estimated for these policies is $600,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 10. Consider renewal of an annual contract for janitorial supplies with Empire Paper Company. Chief Financial Officer Jordan recommended approval of the renewal of the contract with Empire Paper Company for janitorial supplies in an estimated amount of$25,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11 . Consider renewal of an annual contract for emergency notification services with Onsolve, LLC. Fire Chief Darrell Brown recommended approval of the renewal of the contract for emergency notification services with Onsolve, LLC for an amount not to exceed $18,500. This contract provides the City with continued capability to disseminate emergency and community alerts to the citizens. Motion was made to approve the consent agenda as presented. Motion: Lease City Council Meeting November 21, 2017 Page 8 Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 12. Consider Resolution No. 2017-092 authorizing an annual contract for book leasing services with the Brodart Company through an Interlocal Agreement with the County of Brazoria, Texas. Library Director Janis Roberson recommended approval of the resolution authorizing an annual contract for book leasing services with Brodart Company for an amount not to exceed $24,480. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-092 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR BOOK LEASING SERVICES FOR THE LIBRARY WITH THE BRODART COMPANY THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Consider renewal of an annual contract for the taser warranty plan with Taser International Inc. Police Chief Eddie Salame recommended approval of an annual contract for the taser warranty plan with Taser International Inc. for an estimated amount of$19,055. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider Resolution No. 2017-093 approving the Tarrant County contract with Quality Excavation LTD for the 42nd Year Community Development Block Grant street reconstruction protect. City Council Meeting November 21, 2017 Page 9 Public Works Director Bryan Beck recommended approval of the resolution approving the contract with Quality Excavation LTD in an amount of $356,186.15 and a project contingency in the amount of $30,000. The 42nd Year Community Development Block Grant project encompasses the reconstruction of the 200 and 300 blocks of South Austin Street (from Worth to Estill Streets). Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE 42nd YEAR COMMUNITY DEVELOPMENT GRANT PROGRAM PROJECT CONTRACTOR AND CONTRACT PRICE AND PROVIDING AN EFFECTIVE DATE Item 15. Consider an annual contract renewal with BIS Consulting for dedicated server hosting for the Public Works Department. Public Works Director Beck recommended approval of the annual contract with BIS Consulting for dedicated server hosting in an amount not to exceed $16,800. BIS provides the host servers for the Public Works Department's ArcGIS Server Software and Cartegraph OMS Web applications and databases. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 16. Consider Resolution No. 2017-094 authorizing the purchase of battery backup units from Paradigm Traffic Systems, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Beck recommended approval of the resolution authorizing the purchase of battery backup units for five signalized intersections from Paradigm Traffic Systems, Inc. for a total amount not to exceed $23,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta City Council Meeting November 21, 2017 Page 10 Nays: None Approved: 7-0 RESOLUTION NO. 2017-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE BATTERY BACKUP UNITS FROM PARADIGM TRAFFIC SYSTEMS, INC. THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Consider renewal of an annual contract with Multiple Cable Systems, Inc. for traffic conduit installation. Public Works Director Beck recommended approval of the contract for traffic conduit installation with Multiple Cable Systems, Inc. for an estimated annual amount of$25,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 18. Consider the minutes of the November 7, 2017 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:06 p.m. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Tate, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting November 21, 2017 Page 11 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of December, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council Meeting November 21, 2017 Page 12