HomeMy WebLinkAboutItem 11 - Multimedia Services MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 2
MEETING DATE: DECEMBER 5, 2017
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
MULTIMEDIA SERVICES
RECOMMENDATION:
City Council to consider renewal of an annual contract for multimedia services from Swagit
Productions, LLC for City Council and Planning and Zoning Commission meetings.
FUNDING SOURCE:
Funding for this purchase will be available in account 100-44540-102-1 (Professional
Services) for FY2018 for an amount not to exceed $16,200.00.
BACKGROUND:
This service provides live, online streaming of City Council meetings and Planning and
Zoning Commission meetings. The contract allows for Swagit Productions to manage the
camera and audio remotely. Swagit Productions will also archive the meetings for future
online viewing.
Effective October 2018, Swagit will also record the audio of the other meetings held in the
Council Chambers that include Building Board of Appeals, Zoning Board of Adjustment
and Historic Preservation Commission at no additional cost. These recordings will be
saved by staff.
Staff has looked at several multimedia vendors, and Swagit is the only multimedia service
provider that can control the cameras, archive the meetings on the website and link the
agendas to the video.
This procurement was made as a sole source in accordance with Local Government Code
Chapter 252, Subchapter B, § 252.022. General Exemptions (a)(7)(A). The contract was
for an initial one year period with annual renewal options. This would be the third annual
renewal.
Staff recommends approval.
TB/BS