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HomeMy WebLinkAboutItem 19 - Traffic Control Equipment MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: DECEMBER 5, 2017 SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT FOR TRAFFIC CONTROL EQUIPMENT FOR THE TRAFFIC DEPARTMENT WITH RENEWALS RECOMMENDATION: City Council to consider approval of a resolution for an annual contract for various traffic control equipment from Paradigm Traffic Systems, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). FUNDING SOURCE: Funds are budgeted in account 174-43301-415-093 (PCMF-Transportation) for an estimated annual amount of$40,000.00. BACKGROUND: The purpose of this annual contract is for items commonly purchased on an annual basis to maintain the traffic signal systems throughout the City. These items include but are not limited to battery backup systems and vehicle detection systems. Bids were taken by the Cooperative and a contract was awarded to Paradigm Traffic Systems, Inc. The Purchasing and Traffic department staff reviewed the contract for specification compliance and determined that this contract would provide the best product, and pricing for meeting the needs of the City. These purchases will be made in accordance with an existing interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791. This contract is for an initial one-year period with two, one-year renewal options. Staff recommends approval. FB/BS RESOLUTION NO. 2017-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR TRAFFIC CONTROL EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791 to enter into an interlocal agreement with other qualified agencies in the State of Texas; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a qualified purchasing cooperative program as authorized by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791; and WHEREAS, the City of Grapevine, Texas has established an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize established contracts meeting all State of Texas bidding requirements; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an established contract no. 524-17, Public Safety and Firehouse Supplies and Equipment with Paradigm Traffic Systems, Inc.; and WHEREAS, the City of Grapevine, Texas has a need to contract for various traffic control equipment throughout the year; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council of the City of Grapevine, Texas authorizes the contract for various traffic control equipment from Paradigm Traffic Systems, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) for an estimated amount of$40,000.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the contract of said equipment. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of December, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: John F. Boyle, Jr. City Attorney Resolution No. 2017-102 2