HomeMy WebLinkAboutItem 21 - Traffic Signal Equipment MEMO TO: HONORABLE MAYOR AND MEMBERS `OAF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 2—
MEETING DATE: DECEMBER 5, 2017
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
FOR TRAFFIC SIGNAL EQUIPMENT FOR THE TRAFFIC
DEPARTMENT WITH RENEWALS
RECOMMENDATION:
City Council to consider approval of a resolution for an annual contract for various traffic
signal and vehicle detection equipment from Trafficware Group, Inc. through an interlocal
agreement with The Local Government Purchasing Cooperative (BuyBoard).
FUNDING SOURCE:
Funds are budgeted in account 174-43301-415-093 (PCMF-Transportation) for an
estimated annual amount of$60,000.00.
BACKGROUND:
The purpose of this annual contract is for items commonly purchased on an annual basis
to maintain the traffic signal systems throughout the City. These items include but are not
limited to traffic signal controllers, control cabinets, vehicle detection systems and related
software.
Bids were taken by the Cooperative and a contract was awarded to Trafficware Group,
Inc. The Purchasing and Traffic department staff reviewed the contract for specification
compliance and determined that this contract would provide the best product, and pricing
for meeting the needs of the City.
These purchases will be made in accordance with an existing interlocal agreement with
The Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791. This contract
is for an initial one-year period with two, one-year renewal options.
Staff recommends approval.
FB/BS
RESOLUTION NO. 2017-104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR TRAFFIC SIGNAL AND VEHICLE DETECTION
EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 534-17, Highway Safety and Traffic Control Products, with
Trafficware Group, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need to contract for various traffic
signal and vehicle detection equipment throughout the year; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine, Texas authorizes the
contract for various traffic signal and vehicle detection equipment from Trafficware Group,
Inc. through an interlocal agreement with The Local Government Purchasing Cooperative
(BuyBoard) for an estimated amount of$60,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the contract of said equipment.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of December, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2017-104 2