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HomeMy WebLinkAboutItem 15 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of December, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1 . Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:31 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551 .072 or 551 .087. City Manager Rumbelow stated no action was necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers. Item 2. Invocation Council Member Duff O'Dell delivered the invocation. Item 3. Posting the Colors and American Pledge of Allegiance The Order of the Arrow posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments Daniel J. Bennett, 408 Pemberton, White Settlement spoke as a candidate for the Tarrant County Appraisal District Board. PRESENTATIONS Item 5. Staff to present proposed amendments to the City of Grapevine Code of Ordinances, Chapter 6, Animals and Fowl. Assistant Police Chief Mike Hamlin presented this item to Council. Chief Hamlin described the process of review of Chapter 6 and highlighted a few of the changes to the ordinance including a new registration program and changes to the adoption process. Chief Hamlin, Animal Shelter Supervisor Kristina Valentine, and Parks and Recreation Director Kevin Mitchell answered Council's questions. Council discussed this item. No action was taken. Item 6. Shonda Schaefer, Executive Director, and Stacy Pacholick, Director of Programs for GRACE will present concerns surrounding payday lending establishments in Grapevine. Shonda Schaefer and Stacy Pacholick from GRACE and representing Faith in Texas presented this item and described the payday lending practices in the State and proposed an ordinance to regulate these practices. Ms. Schaefer and Ms. Pacholick answered questions from Council. City Manager Rumbelow answered questions from Council. Council discussed this item. No action was taken. City Council December 5, 2017 Page 2 NEW BUSINESS Item 7. Consider a contract with Coury Hospitality for Phase I of the Main Station Project and take any necessary action. Chief Financial Officer Greg Jordan presented this item to Council. Approval of this contract will provide authorization for the Coury Hospitality and Manhattan Construction team to begin construction of the Grapevine Main garage, basement, and site work. The contract is for a guaranteed maximum price not to exceed $30,185,180. Motion was made to approve the guaranteed maximum price agreement with Coury Hospitality. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 8. Consider canceling the January 2, 2018 Regular City Council meeting and take any necessary action. City Manager Rumbelow answered questions from Council. Motion was made to cancel the January 2, 2018 Regular City Council meeting. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Spencer requested items 9-11 be removed from the consent agenda. Council considered these items after consideration of the remaining consent items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider Resolution No. 2017-097 authorizing the purchase of roof rehabilitation and restoration from Weatherproofing Services through an interlocal agreement with The Cooperative Purchasing Network and Ordinance No. 2017-082 appropriating funds to the Convention and Visitors Bureau Fund. City Council December 5, 2017 Page 3 Convention and Visitors Bureau Director P.W. McCallum recommended approval of the purchase of roof rehabilitation and restoration services for the Convention Center from Weatherproofing Services for an amount not to exceed $254,449.14. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ROOF REHABILITATION AND RESTORATION THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-082 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $254,449.14 IN THE CONVENTION AND VISITORS BUREAU FUND FOR CONVENTION CENTER ROOF RESTORATION PROJECT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Item 13. Consider Resolution No. 2017-098 authorizing the purchase of stucco and brick water proofing from McClung Roofing through an interlocal agreement with The Cooperative Purchasing Network and Ordinance No. 2017-083 appropriating funds to the Convention and Visitors Bureau Fund. Convention and Visitors Bureau Director McCallum recommended approval of the purchase of stucco and brick water proofing for the Convention Center for an amount not to exceed $89,110. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER City Council December 5, 2017 Page 4 OR THE CITY MANAGER'S DESIGNEE TO PURCHASE STUCCO AND BRICK WATER PROOFING THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-083 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $89,110.00 IN THE CONVENTION AND VISITORS BUREAU FUND FOR THE CONVENTION CENTER WEATHER PROOFING PROJECT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Item 14. Consider Resolution No. 2017-099 the purchase of an LED sign from Entech Signs through an interlocal agreement with the State of Texas Contracts Program. Convention and Visitors Bureau Director McCallum recommended approval of an LED sign from Entech Signs for a total amount not to exceed $38,788. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-099 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN LED SIGN THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Consider Resolution No. 2017-100 authorizing an annual contract, with renewals, for utility bill printing, mailing and offset printing services with DataProse, Inc. through an interlocal agreement with the City of Plano, Texas. Chief Financial Officer Jordan recommended approval of the annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. for an annual estimated budgeted amount of$90,000. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council December 5, 2017 Page 5 RESOLUTION NO. 2017-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR UTILITY BILL PRINTING, MAILING AND OFFSET PRINTING SERVICES FOR THE UTILITY BILLING DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider Resolution No. 2017-101 authorizing and ratifying the emergency purchase of debris removal at the Grapevine Golf Course from The Organic Recycler. Golf Director Russell Pulley recommended approval of the ratification of the emergency purchase of debris removal for an amount not to exceed $24,500. This purchase was to clean up the brush area at the Grapevine Golf Course at the request of the Corps of Engineers for them to be able to conduct their water flow studies. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S' DESIGNEE TO APPROVE AND RATIFY THE EMERGENCY PURCHASE OF DEBRIS REMOVAL AT THE GRAPEVINE GOLF COURSE THAT WAS MADE ON NOVEMBER 13, 2017 AND PROVIDING AN EFFECTIVE DATE Item 17. Consider an interlocal agreement with the Cities of Bedford, Euless, and Hurst for the annual funding of NETCAST, the shared SWAT unit for the four cities. Police Chief Eddie Salame recommended approval of the agreement for funding of NETCAST. The original NETCAST agreement was approved in 2012, but each city managed its own expenses. This agreement will allow for a consolidated operating account. The City of Grapevine will contribute $15,000 annually. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta City Council December 5, 2017 Page 6 Nays: None Approved: 7-0 Item 18. Consider a master interlocal agreement with Dallas County for the purpose of transportation improvements on roads inside Dallas County. Public Works Director Bryan Beck recommended approval of the interlocal agreement with Dallas County to allow for joint maintenance of road projects in the City that lie within Dallas County. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 19. Consider Resolution No. 2017-102 authorizing an annual contract for various traffic control equipment from Paradigm Traffic Systems, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Beck recommended approval of the annual contracts for traffic control equipment from Paradigm Traffic Systems, Inc. for an estimated annual amount of$40,000. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR TRAFFIC CONTROL EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Consider Resolution No. 2017-103 authorizing an annual contract for various street signs and traffic control equipment from Consolidated Traffic Controls through an interlocal agreement with Houston-Galveston Area Council (H-GAC) and Ordinance No. 2017-084 appropriating funds in the Quality of Life Fund. Public Works Director Beck recommended approval of the annual contract for various street signs and traffic control equipment from Consolidated Traffic Controls for an estimated annual amount of$230,000. City Council December 5, 2017 Page 7 Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR STREET SIGNS AND EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-084 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROPRIATING $100,000 IN THE QUALITY OF LIFE FUND FOR STREET SIGNS AND EQUIPMENT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Item 21 . Consider Resolution No. 2017-104 authorizing an annual contract for various traffic signal and vehicle detection equipment from Trafficware Group, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Beck recommended approval of the annual contracts for traffic signal and vehicle detection equipment from Trafficware Group, Inc. for an estimated annual amount of$60,000. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR TRAFFIC SIGNAL AND VEHICLE DETECTION EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE City Council December 5, 2017 Page 8 Item 22. Consider renewal of an annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization through an interlocal agreement with the City of Grand Prairie, Texas. Public Works Director Beck recommended approval of the renewal of the annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization for an estimated annual amount of$100,000. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 23. Consider renewal of annual contracts for hot mix asphalt with Austin Asphalt, JLB Contracting, LLC and Reynolds Asphalt and not renew with The Lane Construction Corporation. Public Works Director Beck recommended approval of the annual contracts for hot mix asphalt with Austin Asphalt, JLB Contracting, LLC and Reynolds Asphalt in an estimated amount of $600,000. The Lane Construction Corporation made a business decision not to renew their contract. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 24. Consider the minutes of the November 20, 2017 Special City Council Meeting and the November 21 , 2017 Regular City Council Meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Council discussed items 9, 10 and11 at the same time and conducted one vote on all three. Chief Technology Officer Tessa Allberg answered Council's questions regarding the proposed upgrades to the Council Chambers that will include upgrades to the monitors, cameras, lighting, sound and podium capabilities for presenters. City Council December 5, 2017 Page 9 Item 9. Consider Resolution No. 2017-095 authorizing the purchase and installation of audio visual equipment for the Council Chambers from Digital Resources, Inc. through an interlocal agreement with the Region VIII Education Service Center in Texas and Ordinance No. 2017-085 appropriating funds in the Special Revenue Fund. The upgrades to the Council Chambers include audio, visual and lighting upgrades for an amount not to exceed $191 ,032.48. Motion was made to approve the items 9, 10 and 11 as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AUDIO VISUAL EQUIPMENT AND INSTALLATION SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-085 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $191 ,032.48 FROM THE SPECIAL REVENUE FUND UNAPPROPRIATED FUND BALANCE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Consider Resolution No. 2017-096 sole source purchase of a multimedia system upgrade for the Council Chambers from Swagit Productions, LLC and Ordinance No. 2017-086 appropriating funds in the Special Revenue Fund. The new cameras and back-end hardware will change the current standard definition system to a high definition system in an amount not to exceed $79,470. Motion was made to approve the items 9, 10 and 11 as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council December 5, 2017 Page 10 RESOLUTION NO. 2017-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MULTIMEDIA SYSTEM UPGRADE FOR THE COUNCIL CHAMBERS FROM A SOLE SOURCE PROVIDER AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-086 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $79,470.00 FROM THE SPECIAL REVENUE FUND UNAPPROPRIATED FUND BALANCE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 11 . Consider renewal of an annual contract for multimedia services from Swagit Productions, LLC for City Council and Planning and Zoning Commission meetings. The multimedia services for the online streaming and archiving of City Council and Planning and Zoning Commission meetings is for an annual amount of$16,200. Motion was made to approve the items 9, 10 and 11 as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:39 p.m. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of December, 2017. APPROVED: William D. Tate Mayor City Council December 5, 2017 Page 11 ATTEST: Tara Brooks City Secretary City Council December 5, 2017 Page 12