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HomeMy WebLinkAboutItem 23 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th day of December, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Beth Tiggelaar Member Dennis Luers Member Robert Rainwater Member constituting a quorum, with Member Gary Martin absent, and the following members of the City Staff: Bruno Rumbelow City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. Item 1 . Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Parks and Recreation, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:33 p.m. The closed session ended at 7:29 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551 .072 or 551 .087. City Manager Bruno Rumbelow reported there was not any action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Vice-Chairman B.J. Wilson delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoning Change Application Z17-09, Planned Development Overlay PD17-04 (Dooley Street Townhomes) and a Preliminary Plat of Lots 1-10 and Lot A, Block 1 , Dooley Park Addition Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant has submitted a letter requesting to table the request. Mr. Stombaugh reported the City has received letters of opposition from 32.84% of the property owners within 200 feet of the subject property. Therefore, a super majority approval is required. Mr. Stombaugh answered questions from Council. Applicant Jason Rose answered questions from Council and presented this item. Following his presentation, Mr. Rose requested to withdraw his request. The public hearing was not held, however the following citizens submitted citizen comment forms: City Council Meeting December 19, 2017 Page 2 M.B. (Mike) Morris, 849 Riverside North, Grapevine, Texas. Charles Webb, 1313 Cable Creek Court, Grapevine, Texas. Kimberly Hill, 1845 Teton Drive, Grapevine, Texas. Renee Villanova, 1225 Brian, Grapevine, Texas. Elizabeth Smith, 1231 Brian Court, Grapevine, Texas. Rene St. Julien, 1818 Dunn Street, Grapevine, Texas. Dean Kinunen, 1300 Cable Creek Court, Grapevine, Texas. Traci Kinunen, 1300 Cable Creek Court, Grapevine, Texas. William Welson, 1207 Cable Creek, Grapevine, Texas. Robert Pavlicin, 1002 South Riverside, Grapevine, Texas. Laura Fergeson, 1042 South Riverside Drive, Grapevine, Texas. Melissa Pavlicin, 1002 South Riverside Drive, Grapevine, Texas. Casey Collins, 1834 Dunn Street, Grapevine, Texas. Leann Peden, 601 Oak Lane, Grapevine, Texas. Cathy Garcia, 709 Oak Lane, Grapevine, Texas. Susan Peabody, 613 Oak Lane, Grapevine, Texas. Motion was made to withdraw Zoning Change Application Z17-09, Planned Development Overlay PD17-04 (Dooley Street Townhomes) and a Preliminary Plat of Lots 1-10 and Lot A, Block 1 , Dooley Park Addition. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 4. Zoning Change Application Z17-10 (City of Grapevine) Mayor Tate opened the Public Hearing. Development Services Assistant Director Stombaugh reported the City was requesting to rezone 2.733 acres from "R-7.5" Single Family District to "GU" Governmental Use District for the development of a new fire station. The subject property is located at 3100 Timberline Drive. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Rainwater City Council Meeting December 19, 2017 Page 3 Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 5. Citizen Comments No one spoke during the public hearing. PRESENTATIONS Item 6. Loyl C. Bussell, Acting District Engineer with the Texas Department of Transportation to present update on highway protects. Public Works Director Bryan Beck introduced Loyl C. Bussell from the Texas Department of Transportation. Mr. Bussell updated Council on the current projects of the Texas Department of Transportation Fort Worth District that are in, or effect the City of Grapevine. These projects include the portion of State Highway 121 between State Highway 183 to Glade Road, State Highway 114 frontage roads in the City of Southlake, State Highway 114 Green Ribbon Landscaping projects, State Highway 114 TEXexpress lanes, State Highway 121 and State Highway 360 interchange, and State Highway 121 interchanges at 1-635 and FM 2499. Mr. Bussell answered questions from the Council. Mayor Tate announced that Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 16. Zoning Change Application Z17-09 (Dooley Street Townhomes) This item was withdrawn during the public hearing. Item 17. Planned Development Overlay PD17-04 (Dooley Street Townhomes) This item was withdrawn during the public hearing. Item 18. Preliminary Plat of Lots 1-10 and Lot A, Block 1 , Dooley Park Addition This item was withdrawn during the public hearing. City Council Meeting December 19, 2017 Page 4 Item 19. Zoning Change Application Z17-10 (City of Grapevine) Development Services Assistant Director Ron Stombaugh reported the Planning and Zoning Commission approved the zoning change request with a vote of 7-0. Motion was made to approve Zoning Change Application Z17-10 (City of Grapevine) and Ordinance No. 2017-093. Motion: Spencer Second: Slectha Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-093 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z17- 10 ON A TRACT OF LAND OUT OF THE H. DECKER SURVEY, ABSTRACT NO. 438 AND THE W.D. SHEPHERD SURVEY, ABSTRACT NO. 1394 (3100 TIMBERLINE DRIVE); DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-7.5" SINGLE FAMILY DISTRICT TO "GU" GOVERNMENTAL USE DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF A FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Council continued with the rest of the published agenda. NEW BUSINESS Item 7. Consider a contract for engineering services with Kimley-Horn & Associates, Inc. for engineering services related to the design and construction of the 635/121 Interchange City Council Meeting December 19, 2017 Page 5 Project and the 1 ,000 acre DFW Airport undeveloped property, consider Ordinance No. 2017-087 revising the adopted capital improvements budget for Fiscal Year ending in 2018 and appropriating funds, and take any necessary action. Public Works Director Beck presented this item and answered questions from Council. The purpose of this contract is to establish third party support for engineering services to include plan review, traffic studies, and contract management support related to the design and construction of the 635/121 interchange project as part of the DFW Connector project and undeveloped property at DFW Airport in an amount not to exceed $200,000. Ordinance No. 2017-087 appropriates $125,000 in the Utility Enterprise Capital Fund and $75,000 to be appropriated in the Capital Project Street Fund. Motion was made to approve the contract for engineering services with Kimley-Horn & Associates, Inc. and Ordinance No. 2017-087. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-087 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2018; APPROPRIATING FUNDS FROM THE UTILITY ENTERPRISE CAPITAL FUND AND CAPITAL PROJECT STREET FUND BALANCE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Consider Resolution No. 2017-105 declaring property at 420 East College Street, along with all improvements, as surplus property; authorizing the sale of said Property; and take any necessary action. Convention and Visitors Bureau Director P.W. McCallum presented this item to Council. The sale of the property at 420 East College Street, to include the McPherson Farm House that was relocated to this site, will be conducted through a sealed bid process with a minimum bid set at $365,000. Motion was made to approve Resolution No. 2017-105 declaring property at 420 East College Street, along with all improvements, as surplus property and authorizing the sale of said property. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting December 19, 2017 Page 6 RESOLUTION NO. 2017-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE AUTHORIZATION OF THE SALE OF SAID PROPERTY; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Spencer requested item 11 be removed from the consent agenda. Item 11 was considered following the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider an annual contract for employee comprehensive bio-metric screenings with eHealthScreen ings. Chief Financial Officer Greg Jordan recommended approval of the contract for bio-metric screenings with eHealthScreen ings in an estimated annual amount of$26,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 10. Consider an annual contract for flood insurance coverage with Western World Insurance Company. Chief Financial Officer Jordan recommended approval of the contract for flood insurance coverage for the Vineyards Campground and the Golf Course with Western World Insurance Company in an estimated amount of$69,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting December 19, 2017 Page 7 Item 12. Consider renewal of an annual contract for emergency medical continuing education with Best EMS. Fire Chief Darrell Brown recommended approval of the contract for emergency medical continuing education with Best EMS in an amount of $27,210. This annual contract will provide a minimum of 48 continuing education hours per firefighter per year. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 13. Consider a contract for engineering services for the Wastewater Treatment Plant UV Disinfection Improvement Project with Parkhill, Smith & Cooper, Inc and Ordinance No. 2017-089 amending the Capital Budget for year ending 2018. Public Works Director Beck recommended approval of the engineering services for the Wastewater Treatment Plant UV Disinfection Improvement Project with Parkhill, Smith, Cooper, Inc in an amount of$134,950. The estimated construction cost of the completed project is $760,000. Ordinance No. 2017-089 amends the Fiscal Year 2018 Capital Budget and appropriates $134,950 in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-089 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2018; APPROPRIATING FUNDS FROM THE UTILITY FUND BALANCE AND PROVIDING AN EFFECTIVE DATE Item 14. Consider Ordinance No. 2017-090 abandoning a sanitary sewer easement on Lot 1 , Block 1 , First Baptist Church Addition. Public Works Director Beck recommended approval of the abandonment of a sanitary sewer easement on Lot 1 , Block 1 , First Baptist Church Addition. The improvements First Baptist Church recently made on the site included rerouting the sanitary sewer therefore, this easement is no longer needed. City Council Meeting December 19, 2017 Page 8 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-090 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 3,757 SQUARE FOOT SANITARY SEWER EASEMENT ON LOT 1 , BLOCK 1 , FIRST BAPTIST CHURCH ADDITION (301 EAST TEXAS STREET) IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Consider the minutes of the December 5, 2017 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11 . Consider Ordinance No. 2017-088 appropriating funds from the unappropriated fund balance, increasing estimated receipts and appropriations in the General Fund from the Stop Loss Insurance Program. Chief Financial Officer Jordan reported the insurance claims for Fiscal Year 2017 exceed the budgeted amount of$9,565,172. The Stop Loss Program covered the excess amount of$1 ,569,991 . Ordinance No. 2017-088 appropriates the funds in the General Fund. Motion was made to Ordinance No. 2017-088 appropriating funds and increasing the estimated receipts and appropriations. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting December 19, 2017 Page 9 ORDINANCE NO. 2017-088 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $1 ,569,991 .00 AND INCREASING ESTIMATED RECEIPTS IN THE GENERAL FUND FOR FISCAL YEAR 2017; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:38 p.m. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Tate, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of January, 2018. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council Meeting December 19, 2017 Page 10