HomeMy WebLinkAboutItem 18 - Gym Flooring REC MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER �1
MEETING DATE: JANUARY 16, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE AND
INSTALLATION OF NEW GYM FLOORING AT THE REC
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase and installation of new
gym flooring for the REC from Ponder Company, Inc. through an interlocal agreement with
The Local Government Purchasing Cooperative (BuyBoard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-118-002 (CAC
Repairs & Maintenance) for a total amount not to exceed $93,683.00.
BACKGROUND:
This purchase is for the replacement of the north gym wood floor. This wood floor is over
20 years old. We have broken and cracked planks causing some safety concerns.
This purchase will be made in accordance with an existing interlocal agreement with The
Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to Ponder Company, Inc.
The Facility Services department and Purchasing staff reviewed the contract for
departmental specification compliance and pricing and determined that the contract would
best meet the needs of the City.
Staff recommends approval
CH/LW
RESOLUTION NO. 2018-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
NEW GYM FLOORING AND INSTALLATION OF SAID
FLOORING AT THE REC OF GRAPEVINE THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 576-15 for Flooring—Indoor/Outdoor and Sports Surfaces, with
Ponder, Company, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need to purchase and install new
gym flooring at The REC of Grapevine; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase and installation of new gym flooring at The REC of Grapevine from Ponder
Company, Inc.
through an interlocal agreement with The Local Government Purchasing Cooperative
(BuyBoard) for an amount not to exceed $93,683.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase and installation of said new gym flooring.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of January, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2018-004 2