HomeMy WebLinkAboutItem 20 - Hydro-Excavator MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER (2,V—
MEETING DATE: JANUARY 16, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
HYDRO-EXCAVATOR
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a hydro-excavator
from Lonestar Truck Group through an interlocal agreement with The Local Government
Purchasing Cooperative (BuyBoard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 200-48910-531-001 (Motor
Vehicles) for a total amount not to exceed $329,998.00.
BACKGROUND:
This purchase is for a 2019 Western Star Chassis truck with a Hydro-Excavator body,
replacing unit 31417 in the Public Works Utility Department as approved in the FY 2018
Replacement Schedule. This equipment is specific to excavating in and around congested
and/or confined underground utility easements, avoiding or preventing damage or
disruption of existing buried lines, cables or other utilities. The ability to excavate around
sensitive unseen utilities such as fiber optic cables at a faster and safer rate of speed than
that of a bucket excavator or backhoe saves time and money. This machine, made
specifically for this function, ensures a lower cost in maintenance and operational costs.
This purchase will be made in accordance with an existing interlocal agreement with The
Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791 .
Bids were taken by the Cooperative and a contract was awarded to Lonestar Truck Group.
The Fleet Services division and Purchasing staff reviewed the contract for departmental
specification compliance and pricing and determined that the contract would best meet the
needs of the City.
Staff recommends approval
PH/BS
RESOLUTION NO. 2018-006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
HYDRO-EXCAVATOR THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 521-16, Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts,
and Service Labor, with Lonestar Truck Group; and
WHEREAS, the City of Grapevine, Texas has a need to purchase a hydro-
excavator for the Public Works department; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of a hydro-excavator from Lonestar Truck Group through an interlocal
agreement with The Local Government Purchasing Cooperative (BuyBoard) for an
amount not to exceed $329,998.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said hydro-excavator.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of January, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2018-006 2