HomeMy WebLinkAboutItem 22 - Traffic Signal Project MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 16, 2018
SUBJECT: CONSIDER APPROVAL FOR THE AWARD OF THE 2016-2017
HSIP TRAFFIC SIGNAL PROJECT CONSTRUCTION
CONTRACT FOR TxDOT'S HIGHWAY SAFETY
IMPROVEMENT PROGRAM AND APPROPRIATION
ORDINANCE
RECOMMENDATION:
City Council to consider:
• Awarding an engineering services contract with Lee Engineering Inc., in the
amount of $250,000, for the design of traffic signal improvements along SH 26,
Northwest Highway, Glade Road at Euless Grapevine, and SH 121 / William D
Tate at Mustang.
• Adopting an appropriation ordinance for $250,000 in the Capital Projects Streets
Fund.
• Authorizing staff to execute said contract and take any necessary action.
FUNDING:
Upon approval of the attached ordinance, $250,000 will be available in the Capital
Project Street Fund 178.
BACKGROUND:
The Highway Safety Improvement Program (HSIP) is for highway safety projects that
eliminate or reduce the number of fatalities and serious injuries on public roads. State
funding is provided for construction and operational improvements both on and off the
state highway system. Under this program, TxDOT will provide 100% of the construction
funding for "On System" projects and 90% of the construction funding for "Off System"
projects. Local agencies are responsible for 100% of the design and construction
overrun costs.
In May, 2017, staff submitted 34 traffic signal projects in response to the 2016/2017
TxDOT HSIP call for projects. On November 7, 2017, TxDOT notified staff that 27
intersections had been selected for funding in an amount of $1,813,318. These projects
are along SH 26, Northwest Highway, Glade at Euless Grapevine, and SH 121/ William
D Tate at Mustang as shown in Figure 1 . The scale of the improvements vary from
adding vehicle detection to full signal replacement.
Lee Engineering, Inc. was selected based on project experience and their current work
in developing the Grapevine grant applications for the Highway Safety Improvement
Program. The project will be designed and constructed in accordance with TxDOT
standards and environmental regulations. The proposed fee for this effort is $250,000.
Staff finds this fee to be fair and reasonable given the nature of the project.
Staff expects to seek Council action on the construction agreement with TxDOT this
summer in support of a September 2018 TxDOT letting.
Staff recommends approval.
BB
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1/2/2018
ORDINANCE NO. 2018-004
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $625,798.00 IN
THE CAPITAL PROJECTS STREET FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is making traffic signal improvements
along State Highway 26, Northwest Highway, Glade Road at Euless Grapevine Road,
and State Highway 121 /William D. Tate Avenue at Mustang Drive;
WHEREAS, approval of this ordinance will make $625,798.00 available in the
Capital Projects Street Fund; and
WHEREAS, constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated herein above are true and correct and are
incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby appropriates $625,798.00 in the Capital
Projects Street Fund.
Section 3. That the fact that the present ordinance and regulations of the City
of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of January, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
4
Ordinance No. 2018-004 2