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HomeMy WebLinkAboutItem 24 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 16th day of January, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with Mayor Pro Tem Darlene Freed being absent, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Gary Martin Member Dennis Luers Member Robert Rainwater Member constituting a quorum, with Commissioners Jim Fechter and Beth Tiggelaar being absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:32 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow reported there was not any action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU17-25 (Grapevine Antique Market) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting a conditional use permit to allow for retail sales of secondhand goods in an enclosed building where the size of the space exceeds 3,000 square feet, specifically for the expansion of the existing Grapevine Antique Market into an adjacent retail space. The subject property is located at 1641 West Northwest Highway and is currently zoned "SP" Site Plan District. Applicant Jay Ho answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Martin Ayes: Oliver, Wilson, Hotelling, Martin, Luers, and Rainwater City Council Meeting January 16, 2018 Page 2 Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Slechta Second: Lease Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 4. Conditional Use Permit CU17-28 (Grapevine Honda) and Final Plat of Lots 1R and 2, Block 1, First Baptist Church of Grapevine Addition Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to allow an automotive dealership with sales and service of new and used vehicles and a 40 foot pole sign along with a replat of Lot 1, Block 1, First Baptist Church of Grapevine Addition. The subject property is located at 2301 William D Tate Avenue and is currently zoned "CC" Community Commercial District. Applicant Scott Sower with GFF Architects presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Martin, Luers, and Rainwater Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 5. Conditional Use Permit CU17-29 (1331 West Wall Street) Chairman Oliver recused himself from this item and filed a Conflict of Interest Affidavit with the City Secretary. Vice-Chairman Wilson conducted this portion of the meeting. Mayor Tate declared the Public Hearing open. City Council Meeting January 16, 2018 Page 3 Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to allow for an owner or caretaker residential facilities having accommodations for, and occupied by, only one family within a single professional office building. The subject property is currently zoned "PO" Professional Office District. Applicant Eric Lake gave a presentation and answered questions from the Commission and Council. No one spoke during the public hearing and there was one letter of support provided. Motion was made to close the public hearing. Motion: Martin Second: Hotelling Ayes: Wilson, Hotelling, Martin, Luers, and Rainwater Nays: None Abstains: Oliver Approved: 5-0-1 Motion was made to close the public hearing. Motion: O'Dell Second: Slectha Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 6. Planned Development Overlay PD17-05 (Shady Brook Addition) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a planned development to include deviations for maximum building coverage, maximum impervious coverage, front yard setbacks, rear yard setbacks, side yard setbacks, and distance to structures on adjacent lots. The subject property is located at 993 Shady Brook Drive and is currently zoned "R-5.0" Zero-Lot-Line District. Applicant Kosse Maykus gave a presentation and answered questions from the Commission and Council. David Morgan, 1209 Knoll Crest Court, spoke about traffic access and surrounding streets. Mr. Morgan also requested the City provide more trails in this area. There was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Martin, Luers, and Rainwater City Council Meeting January 16, 2018 Page 4 Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 7. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-04 Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh stated staff was requesting to remove Bald Cypress and Callery Pear from the required lists of trees as currently proscribed in the Comprehensive Zoning Ordinance No. 82-73, Section 52, Tree Preservation and Section 53, Landscaping Regulations. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Luers Ayes: Oliver, Wilson, Hotelling, Martin, Luers, and Rainwater Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: O'Dell Second: Spencer Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 5. Citizen Comments Daniel Weinberger, 1108 Normandy, commended the City on the Christmas Capital of Texas events on Main Street and for having the Carol of Lights prior to Thanksgiving. City Council Meeting January 16, 2018 Page 5 PRESENTATIONS Item 9. Chief Financial Officer to present monthly financial report. Chief Financial Officer Greg Jordan reported sales tax is steady and trending close to budget. The Utility Fund and Golf Fund are projected to have surpluses at the end of the year and the Lake Parks Fund is in line with the budget. Unemployment remains below the national average. Item 10. Assistant Police Chief to present updates to the Animal Shelter Fee Schedule. Assistant Police Chief Michael Hamlin presented the proposed updates to the Animal Shelter fee schedule and answered questions from Council. Council discussed the surrender fee, the proposed registration program, the dog park and the agricultural permits. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 24. Conditional Use Permit CU17-25 (Grapevine Antique Market) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 6-0. Motion was made to approve Conditional Use Permit CU17-25 (Grapevine Antique Market) and Ordinance No. 2018-005. Motion: Coy Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-005 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU17-25 TO ALLOW FOR RETAIL SALES OF SECONDHAND GOODS IN AN ENCLOSED BUILDING WHERE THE SIZE OF THE SPACE EXCEEDS 3,000 SQUARE FEET, SPECIFICALLY FOR THE EXPANSION OF THE GRAPEVINE ANTIQUE MARKET FOR LOT 1, BLOCK 1, NORTHWEST PLAZA ADDITION (1641 WEST City Council Meeting January 16, 2018 Page 6 NORTHWEST HIGHWAY) IN A DISTRICT ZONED "SP" SITE PLAN DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Conditional Use Permit CU17-28 (Grapevine Honda) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 6-0. Motion was made to approve Conditional Use Permit CU17-28 and Ordinance No. 2018- 006. Motion: Slechta Second: Lease Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-006 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU17-28 TO ESTABLISH AN AUTOMOTIVE DEALERSHIP WITH SALES AND SERVICE OF NEW AND USED VEHICLES AND 40-FOOT POLE SIGN FOR LOT 27 BLOCK 1, FIRST BAPTIST CHURCH OF GRAPEVINE ADDITION (2301 WILLIAM D. TATE AVENUE) IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; City Council Meeting January 16, 2018 Page 7 PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Final Plat of Lots 1 R and 2, Block 1, First Baptist Church of Grapevine Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 6-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 R and 2, Block 1, First Baptist Church of Grapevine Addition. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 27. Conditional Use Permit CU17-29 (1331 West Wall Street) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 3-2-1. Motion was made to approve Conditional Use Permit CU 17-29 (1331 West Wall Street) and Ordinance No. 2018-007, stipulating only the current owner can serve as the resident caretaker and this cannot be conveyed to a subsequent owner. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-007 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU17-29 TO ALLOW FOR AN OWNER OR CARETAKER RESIDENTIAL FACILITIES HAVING ACCOMMODATIONS FOR AND OCCUPIED BY ONLY ONE City Council Meeting January 16, 2018 Page 8 FAMILY WITHIN A SINGLE PROFESSIONAL OFFICE BUILDING IN A DISTRICT ZONED "PO" PROFESSIONAL OFFICE DISTRICT FOR LOT 4, BLOCK A, SHAMROCK VENTURES ADDITION (1331 WEST WALL STREET)ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Planned Development Overlay PD17-05 (Shady Brook Addition) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the planned development overlay with a vote of 6-0. Motion was made to approve Planned Development Overlay PD17-05 (Shady Brook Addition) and Ordinance No. 2018-008. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-008 AN ORDINANCE ISSUING A PLANNED DEVELOPMENT OVERLAY IN ACCORDANCE WITH SECTION 41 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING PLANNED DEVELOPMENT OVERLAY PD17-05 TO DEVIATE FROM, BUT NOT BE LIMITED TO, DENSITY REQUIREMENTS AND AREA REGULATIONS RELATIVE TO THE "R-5.0" ZERO LOT LINE DISTRICT FOR LOTS 1-34, BLOCK A; LOTS 1-10, BLOCK B; AND LOTS 1X, 2X7 3X, AND 4X, SHADY BROOK ADDITION (993 SHADY BROOK DRIVE) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND City Council Meeting January 16, 2018 Page 9 SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Preliminary Plat of Lots 1-34, Block A, Lots 1-10, Block Band Lots 1X, 2X, 3X and 4X, Shady Brook Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the request for the preliminary plat for property located south of Shady Brook Drive between North Lucas and the creek and currently zoned "PD" Planned Development Overlay with a vote of 6-0. Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots 1-34, Block A, Lots 1-10, Block B and Lots 1X, 2X7 3X, and 4X Shady Brook Addition. Motion: Coy Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 30. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-04 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the amendments to the Comprehensive Zoning Ordinance with a vote of 6-0. Motion was made to approve the amendments to the Comprehensive Zoning Ordinance No. 82-73 AM 17-04 and Ordinance No. 2018-009. Motion: Slechta Second: Spencer Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING City Council Meeting January 16, 2018 Page 10 SECTION 52, TREE PRESERVATION AND SECTION 53, LANDSCAPING REGULATIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF A FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2000.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 31. Final Plat of Lot 1, Block 1, Ball Sunset Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat for property located at 314 Ball Street and currently zoned "R-7.5" Single Family Residential District with a vote of 6-0. Motion was made to approve the Statement of Findings and the Final Plat for Lot 1, Block 1 Ball Sunset Addition. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 City Council continued the meeting by considering item 12 next. NEW BUSINESS Item 12. Consider Resolution No. 2018-001 approving the Local Project Advance Funding Agreement with Texas Department of Transportation (TXDOT) to establish funding participation levels for the Farm to Market Road (FM) 2499 Green Ribbon Project - Phase IV and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item and answered questions from Council. The City was awarded $300,000 in Green Ribbon Funds to use toward landscaping enhancements along Farm to Market Road 2499. Motion was made to approve Resolution No. 2018-001 approving the Local Project Advance Funding Agreement with the Texas Department of Transportation. Motion: Coy Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING A LOCAL City Council Meeting January 16, 2018 Page 11 TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE LANDSCAPE IMPROVEMENTS OF FARM TO MARKET ROAD 2499 FROM STATE HIGHWAY 26 TO DENTON CREEK BRIDGE IN THE CITY OF GRAPEVINE AND PROVIDING AN EFFECTIVE DATE Item 13. Consider a construction contract with Excel 4 Construction, LLC for the Sanitary Sewer Inflow and Infiltration Phase 3 Project, Ordinance No. 2018-002 appropriating funds in the Utility Capital Enterprise Fund, and take any necessary action. Public Works Director Bryan Beck presented this item to Council. The proposed project includes replacing existing sanitary sewer lines and manholes in the Canterbury Village, Oak Grove and Southshore Acres neighborhoods for an amount of $1,488,847. Ordinance No. 2018-002 allows for the appropriation of the funds in the Utility Capital Enterprise Fund. Motion was made to approve the construction contract with Excel 4 Construction for the Sanitary Sewer Inflow and Infiltration Phase 3 Project and Ordinance No. 2018-002 appropriating the funds. Motion: Coy Second: Lease Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2018-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $1,563,000 AVAILABLE FROM THE 2015 CO ISSUANCE IN THE UTILITY CAPITAL ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council Meeting January 16, 2018 Page 12 Item 14. Consider Resolution No. 2018-002 calling the 2018 City Officers Election to be held on Saturday, May 5, 2018, designating the pollingplace and, if necessary, a run-off election to be held on June 16, 2018. City Secretary Tara Brooks recommended approval of Resolution No. 2018-002 calling an election to be held on Saturday, May 5, 2018 to elect a Mayor, City Council Place 1 and City Council Place 2. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, PROVIDING FOR THE 2018 GENERAL ELECTION TO BE HELD ON MAY 5, 2018; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 15. Consider renewal of a professional services contract for medical control services from BEST EMS. Fire Chief Darrell Brown recommended approval of a professional services contract for medical control services from BEST EMS in the amount of$30,515.98. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 16. Consider Resolution No. 2018-003 authorizing a sole source purchase of bomb suits and accessories for the Fire Department from Med-Eng, LLC and Ordinance No. 2018-003 appropriating funds to the Grant Fund. Fire Chief Brown recommended approval of Resolution No. 2018-003 authorizing a sole source purchase of bomb suites for the Northeast Fire Department Association (NEFDA) bomb team in an amount of$107,859. All funds will be reimbursed through a Department of Homeland Security Urban Area Security Initiative grant award and by NEFDA. Ordinance No. 2018-003 will appropriate the funds in the Grant Fund. Motion was made to approve the consent agenda as presented. City Council Meeting January 16, 2018 Page 13 Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE BOMB SUITS FROM A SOLE SOURCE VENDOR FOR THE FIRE DEPARTMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2018-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROPRIATING $107,859.00 AND INCREASING ESTIMATED RECEIPTS IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Consider renewal of an annual contract for grounds management services with Terracare Associates. Parks and Recreation Director Mitchell recommended approval of an annual contract for grounds management services with Terracare Associates for an annual estimated amount of$1,900,000. The grounds maintenance services include mowing, litter control and weed abatement as well as, fertilization, herbicides, pesticides, fungicide application, landscaping and irrigation services to be performed at various parks, medians, right-of- ways, open spaces, facilities and athletic complexes. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 18. Consider Resolution No. 2018-004 authorizing the purchase and installation of new gym flooring for The REC of Grapevine from Ponder Company, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director Mitchell recommended approval of Resolution No. 2018- 004 authorizing the purchase and installation of gym flooring for a total amount not to exceed $93,683. City Council Meeting January 16, 2018 Page 14 Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE NEW GYM FLOORING AND INSTALLATION OF SAID FLOORING AT THE REC OF GRAPEVINE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 19. Consider Resolution No. 2018-005 authorizing the purchase of Ford vehicles for the Public Works department from Chastang Ford through an interlocal agreement with the Houston-Galveston Area Council (H-GAC). Public Works Director Beck recommended approval of Resolution No. 2018-005 authorizing the purchase of a Ford F750 2000-gallon water truck and a Ford F550 service truck with a crane for a total amount not to exceed $199,728. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FORD VEHICLES FOR THE PUBLIC WORKS DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Consider Resolution No. 2018-006 authorizing the purchase of a hydro- excavator from Lonestar Truck Group through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Beck recommended approval of Resolution No. 2018-006 authorizing the purchase of a hydro-excavator for a total amount not to exceed $329,998. City Council Meeting January 16, 2018 Page 15 Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2018-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A HYDRO-EXCAVATOR THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 21. Consider a memorandum of understanding with Tarrant County for the purpose of electronically filing of plats within Tarrant County. Public Works Director Beck recommended approval of a memorandum of understanding with Tarrant County to allow for the electronic filing of plats. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 22. Consider an engineering services contract with Lee Engineering Inc. for the design of traffic signal improvements along State Highway 26, Northwest Highway, Glade Road at Euless Grapevine, and State Highway 121 /William D Tate Avenue at Mustang Drive; Ordinance No. 2018-004 appropriating funds in the Capital Projects Street Fund. Public Works Director Beck recommended approval of a contract with Lee Engineering Inc. for the design of traffic signal improvements for an amount of $250,000. Under the Highway Safety Improvement Program (HSIP), the City is responsible for 100% of the design and construction overrun costs for traffic signal improvements and TxDOT will provide 100% of the construction funding for "On System" projects and 90% of the construction funding for"Off System" projects. Ordinance No. 2018-004 appropriates the funds in the Capital Projects Street Fund. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta City Council Meeting January 16, 2018 Page 16 Nays: None Approved: 6-0 ORDINANCE NO. 2018-004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $625,798.00 IN THE CAPITAL PROJECTS STREET FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 23. Consider the minutes of the December 19, 2017 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Council considered the formal tabling of Item 11 next. Item 11. Consider Ordinance No. 2018-001 amending the Code of Ordinances, Chapter 6, Animals and Fowl and take any necessary action. City Manager Rumbelow requested this item be tabled. Motion was made to table Ordinance No. 2018-001 amending the Code of Ordinances, Chapter 6, Animals and Fowl. Motion: Coy Second: Lease Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:16 p.m. Motion: Slechta Second: Coy Ayes: Tate, Spencer, Tate, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 6th day of February, 2018. City Council Meeting January 16, 2018 Page 17 APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council Meeting January 16, 2018 Page 18