HomeMy WebLinkAboutItem 24 - Minutes STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 16th
day of January, 2018 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Sharron Spencer Council Member
Mike Lease Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
constituting a quorum, with Mayor Pro Tem Darlene Freed being absent, with the
following members of the Planning and Zoning Commission:
Larry Oliver Chairman
BJ Wilson Vice Chairman
Monica Hotelling Member
Gary Martin Member
Dennis Luers Member
Robert Rainwater Member
constituting a quorum, with Commissioners Jim Fechter and Beth Tiggelaar being absent,
and the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle Assistant City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:30 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:34 p.m. The closed session ended at 7:32 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno
Rumbelow reported there was not any action necessary.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers.
Item 2. Invocation and Pledge of Allegiance
Commissioner Monica Hotelling delivered the Invocation and led the Pledge of
Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Conditional Use Permit CU17-25 (Grapevine Antique Market)
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Ron Stombaugh reported the applicant was
requesting a conditional use permit to allow for retail sales of secondhand goods in an
enclosed building where the size of the space exceeds 3,000 square feet, specifically for
the expansion of the existing Grapevine Antique Market into an adjacent retail space.
The subject property is located at 1641 West Northwest Highway and is currently zoned
"SP" Site Plan District.
Applicant Jay Ho answered questions from Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Luers
Second: Martin
Ayes: Oliver, Wilson, Hotelling, Martin, Luers, and Rainwater
City Council Meeting January 16, 2018 Page 2
Nays: None
Approved: 6-0
Motion was made to close the public hearing.
Motion: Slechta
Second: Lease
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 4. Conditional Use Permit CU17-28 (Grapevine Honda) and Final Plat of Lots 1R
and 2, Block 1, First Baptist Church of Grapevine Addition
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Stombaugh reported the applicant was
requesting a conditional use permit to allow an automotive dealership with sales and
service of new and used vehicles and a 40 foot pole sign along with a replat of Lot 1,
Block 1, First Baptist Church of Grapevine Addition. The subject property is located at
2301 William D Tate Avenue and is currently zoned "CC" Community Commercial District.
Applicant Scott Sower with GFF Architects presented this item and answered questions
from the Commission and Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Wilson
Second: Hotelling
Ayes: Oliver, Wilson, Hotelling, Martin, Luers, and Rainwater
Nays: None
Approved: 6-0
Motion was made to close the public hearing.
Motion: O'Dell
Second: Coy
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 5. Conditional Use Permit CU17-29 (1331 West Wall Street)
Chairman Oliver recused himself from this item and filed a Conflict of Interest Affidavit
with the City Secretary. Vice-Chairman Wilson conducted this portion of the meeting.
Mayor Tate declared the Public Hearing open.
City Council Meeting January 16, 2018 Page 3
Development Services Assistant Director Stombaugh reported the applicant was
requesting a conditional use permit to allow for an owner or caretaker residential facilities
having accommodations for, and occupied by, only one family within a single professional
office building. The subject property is currently zoned "PO" Professional Office District.
Applicant Eric Lake gave a presentation and answered questions from the Commission
and Council.
No one spoke during the public hearing and there was one letter of support provided.
Motion was made to close the public hearing.
Motion: Martin
Second: Hotelling
Ayes: Wilson, Hotelling, Martin, Luers, and Rainwater
Nays: None
Abstains: Oliver
Approved: 5-0-1
Motion was made to close the public hearing.
Motion: O'Dell
Second: Slectha
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 6. Planned Development Overlay PD17-05 (Shady Brook Addition)
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Stombaugh reported the applicant was
requesting a planned development to include deviations for maximum building coverage,
maximum impervious coverage, front yard setbacks, rear yard setbacks, side yard
setbacks, and distance to structures on adjacent lots. The subject property is located at
993 Shady Brook Drive and is currently zoned "R-5.0" Zero-Lot-Line District.
Applicant Kosse Maykus gave a presentation and answered questions from the
Commission and Council.
David Morgan, 1209 Knoll Crest Court, spoke about traffic access and surrounding
streets. Mr. Morgan also requested the City provide more trails in this area.
There was no correspondence to report.
Motion was made to close the public hearing.
Motion: Luers
Second: Wilson
Ayes: Oliver, Wilson, Hotelling, Martin, Luers, and Rainwater
City Council Meeting January 16, 2018 Page 4
Nays: None
Approved: 6-0
Motion was made to close the public hearing.
Motion: Lease
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 7. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-04
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Stombaugh stated staff was requesting to
remove Bald Cypress and Callery Pear from the required lists of trees as currently
proscribed in the Comprehensive Zoning Ordinance No. 82-73, Section 52, Tree
Preservation and Section 53, Landscaping Regulations.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Wilson
Second: Luers
Ayes: Oliver, Wilson, Hotelling, Martin, Luers, and Rainwater
Nays: None
Approved: 6-0
Motion was made to close the public hearing.
Motion: O'Dell
Second: Spencer
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Mayor Tate announced the Planning and Zoning Commission would recess to the
Planning and Zoning Conference Room to consider published business.
The City Council remained in session in the Council Chambers to consider published
business.
Item 5. Citizen Comments
Daniel Weinberger, 1108 Normandy, commended the City on the Christmas Capital of
Texas events on Main Street and for having the Carol of Lights prior to Thanksgiving.
City Council Meeting January 16, 2018 Page 5
PRESENTATIONS
Item 9. Chief Financial Officer to present monthly financial report.
Chief Financial Officer Greg Jordan reported sales tax is steady and trending close to
budget. The Utility Fund and Golf Fund are projected to have surpluses at the end of the
year and the Lake Parks Fund is in line with the budget. Unemployment remains below
the national average.
Item 10. Assistant Police Chief to present updates to the Animal Shelter Fee Schedule.
Assistant Police Chief Michael Hamlin presented the proposed updates to the Animal
Shelter fee schedule and answered questions from Council. Council discussed the
surrender fee, the proposed registration program, the dog park and the agricultural
permits.
Mayor Tate announced Council would consider the recommendations of the Planning and
Zoning Commission next.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 24. Conditional Use Permit CU17-25 (Grapevine Antique Market)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the conditional use permit with a vote of 6-0.
Motion was made to approve Conditional Use Permit CU17-25 (Grapevine Antique
Market) and Ordinance No. 2018-005.
Motion: Coy
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2018-005
AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT
IN ACCORDANCE WITH SECTION 48 OF
ORDINANCE NO. 82-73, THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF
THE CITY CODE, BY GRANTING CONDITIONAL USE
PERMIT CU17-25 TO ALLOW FOR RETAIL SALES OF
SECONDHAND GOODS IN AN ENCLOSED BUILDING
WHERE THE SIZE OF THE SPACE EXCEEDS 3,000
SQUARE FEET, SPECIFICALLY FOR THE EXPANSION OF
THE GRAPEVINE ANTIQUE MARKET FOR LOT 1, BLOCK
1, NORTHWEST PLAZA ADDITION (1641 WEST
City Council Meeting January 16, 2018 Page 6
NORTHWEST HIGHWAY) IN A DISTRICT ZONED "SP"
SITE PLAN DISTRICT REGULATIONS ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 25. Conditional Use Permit CU17-28 (Grapevine Honda)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the conditional use permit with a vote of 6-0.
Motion was made to approve Conditional Use Permit CU17-28 and Ordinance No. 2018-
006.
Motion: Slechta
Second: Lease
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2018-006
AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT
IN ACCORDANCE WITH SECTION 48 OF
ORDINANCE NO. 82-73, THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF
THE CITY CODE, BY GRANTING CONDITIONAL USE
PERMIT CU17-28 TO ESTABLISH AN AUTOMOTIVE
DEALERSHIP WITH SALES AND SERVICE OF NEW AND
USED VEHICLES AND 40-FOOT POLE SIGN FOR LOT 27
BLOCK 1, FIRST BAPTIST CHURCH OF GRAPEVINE
ADDITION (2301 WILLIAM D. TATE AVENUE) IN A
DISTRICT ZONED "CC" COMMUNITY COMMERCIAL
DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A
SITE PLAN APPROVED PURSUANT TO SECTION 47 OF
ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS,
RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN;
CORRECTING THE OFFICIAL ZONING MAP;
City Council Meeting January 16, 2018 Page 7
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS CONDITIONAL USE
PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00);
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 26. Final Plat of Lots 1 R and 2, Block 1, First Baptist Church of Grapevine Addition
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the final plat with a vote of 6-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 R and
2, Block 1, First Baptist Church of Grapevine Addition.
Motion: Lease
Second: Spencer
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 27. Conditional Use Permit CU17-29 (1331 West Wall Street)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the conditional use permit with a vote of 3-2-1.
Motion was made to approve Conditional Use Permit CU 17-29 (1331 West Wall Street)
and Ordinance No. 2018-007, stipulating only the current owner can serve as the resident
caretaker and this cannot be conveyed to a subsequent owner.
Motion: Slechta
Second: Coy
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2018-007
AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT
IN ACCORDANCE WITH SECTION 48 OF
ORDINANCE NO. 82-73, THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF
THE CITY CODE, BY GRANTING CONDITIONAL USE
PERMIT CU17-29 TO ALLOW FOR AN OWNER OR
CARETAKER RESIDENTIAL FACILITIES HAVING
ACCOMMODATIONS FOR AND OCCUPIED BY ONLY ONE
City Council Meeting January 16, 2018 Page 8
FAMILY WITHIN A SINGLE PROFESSIONAL OFFICE
BUILDING IN A DISTRICT ZONED "PO" PROFESSIONAL
OFFICE DISTRICT FOR LOT 4, BLOCK A, SHAMROCK
VENTURES ADDITION (1331 WEST WALL STREET)ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 28. Planned Development Overlay PD17-05 (Shady Brook Addition)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the planned development overlay with a vote of 6-0.
Motion was made to approve Planned Development Overlay PD17-05 (Shady Brook
Addition) and Ordinance No. 2018-008.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2018-008
AN ORDINANCE ISSUING A PLANNED DEVELOPMENT
OVERLAY IN ACCORDANCE WITH SECTION 41 OF
ORDINANCE NO. 82-73, THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF
THE CITY CODE, BY GRANTING PLANNED
DEVELOPMENT OVERLAY PD17-05 TO DEVIATE FROM,
BUT NOT BE LIMITED TO, DENSITY REQUIREMENTS
AND AREA REGULATIONS RELATIVE TO THE "R-5.0"
ZERO LOT LINE DISTRICT FOR LOTS 1-34, BLOCK A;
LOTS 1-10, BLOCK B; AND LOTS 1X, 2X7 3X, AND 4X,
SHADY BROOK ADDITION (993 SHADY BROOK DRIVE)
ALL IN ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
City Council Meeting January 16, 2018 Page 9
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS PLANNED
DEVELOPMENT OVERLAY PERMIT; PROVIDING A
PENALTY NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00); DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 29. Preliminary Plat of Lots 1-34, Block A, Lots 1-10, Block Band Lots 1X, 2X, 3X
and 4X, Shady Brook Addition
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the request for the preliminary plat for property located south of
Shady Brook Drive between North Lucas and the creek and currently zoned "PD" Planned
Development Overlay with a vote of 6-0.
Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots
1-34, Block A, Lots 1-10, Block B and Lots 1X, 2X7 3X, and 4X Shady Brook Addition.
Motion: Coy
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 30. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-04
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the amendments to the Comprehensive Zoning Ordinance with a
vote of 6-0.
Motion was made to approve the amendments to the Comprehensive Zoning Ordinance
No. 82-73 AM 17-04 and Ordinance No. 2018-009.
Motion: Slechta
Second: Spencer
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2018-009
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF
THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING
City Council Meeting January 16, 2018 Page 10
SECTION 52, TREE PRESERVATION AND SECTION 53,
LANDSCAPING REGULATIONS; REPEALING
CONFLICTING ORDINANCES; PROVIDING A PENALTY OF
A FINE NOT TO EXCEED TWO THOUSAND DOLLARS
($2000.00); PROVIDING A SEVERABILITY CLAUSE;
DECLARING AN EMERGENCY; AND PROVIDING AN
EFFECTIVE DATE
Item 31. Final Plat of Lot 1, Block 1, Ball Sunset Addition
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the final plat for property located at 314 Ball Street and currently
zoned "R-7.5" Single Family Residential District with a vote of 6-0.
Motion was made to approve the Statement of Findings and the Final Plat for Lot 1, Block
1 Ball Sunset Addition.
Motion: Slechta
Second: Coy
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
City Council continued the meeting by considering item 12 next.
NEW BUSINESS
Item 12. Consider Resolution No. 2018-001 approving the Local Project Advance
Funding Agreement with Texas Department of Transportation (TXDOT) to establish
funding participation levels for the Farm to Market Road (FM) 2499 Green Ribbon Project
- Phase IV and take any necessary action.
Parks and Recreation Director Kevin Mitchell presented this item and answered questions
from Council. The City was awarded $300,000 in Green Ribbon Funds to use toward
landscaping enhancements along Farm to Market Road 2499.
Motion was made to approve Resolution No. 2018-001 approving the Local Project
Advance Funding Agreement with the Texas Department of Transportation.
Motion: Coy
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2018-001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING A LOCAL
City Council Meeting January 16, 2018 Page 11
TRANSPORTATION PROJECT ADVANCE FUNDING
AGREEMENT WITH THE TEXAS DEPARTMENT OF
TRANSPORTATION ADDRESSING FUNDING
PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE
LANDSCAPE IMPROVEMENTS OF FARM TO MARKET
ROAD 2499 FROM STATE HIGHWAY 26 TO DENTON
CREEK BRIDGE IN THE CITY OF GRAPEVINE AND
PROVIDING AN EFFECTIVE DATE
Item 13. Consider a construction contract with Excel 4 Construction, LLC for the Sanitary
Sewer Inflow and Infiltration Phase 3 Project, Ordinance No. 2018-002 appropriating
funds in the Utility Capital Enterprise Fund, and take any necessary action.
Public Works Director Bryan Beck presented this item to Council. The proposed project
includes replacing existing sanitary sewer lines and manholes in the Canterbury Village,
Oak Grove and Southshore Acres neighborhoods for an amount of $1,488,847.
Ordinance No. 2018-002 allows for the appropriation of the funds in the Utility Capital
Enterprise Fund.
Motion was made to approve the construction contract with Excel 4 Construction for the
Sanitary Sewer Inflow and Infiltration Phase 3 Project and Ordinance No. 2018-002
appropriating the funds.
Motion: Coy
Second: Lease
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2018-002
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $1,563,000
AVAILABLE FROM THE 2015 CO ISSUANCE IN THE
UTILITY CAPITAL ENTERPRISE FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. There were no requests to remove any items from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
City Council Meeting January 16, 2018 Page 12
Item 14. Consider Resolution No. 2018-002 calling the 2018 City Officers Election to be
held on Saturday, May 5, 2018, designating the pollingplace and, if necessary, a run-off
election to be held on June 16, 2018.
City Secretary Tara Brooks recommended approval of Resolution No. 2018-002 calling an
election to be held on Saturday, May 5, 2018 to elect a Mayor, City Council Place 1 and City
Council Place 2.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2018-002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, PROVIDING FOR THE 2018
GENERAL ELECTION TO BE HELD ON MAY 5, 2018;
DETERMINING THE POLLING PLACE; PROVIDING
SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF
SAID ELECTION; REPEALING INCONSISTENT
RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE
Item 15. Consider renewal of a professional services contract for medical control services
from BEST EMS.
Fire Chief Darrell Brown recommended approval of a professional services contract for
medical control services from BEST EMS in the amount of$30,515.98.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 16. Consider Resolution No. 2018-003 authorizing a sole source purchase of bomb
suits and accessories for the Fire Department from Med-Eng, LLC and Ordinance No.
2018-003 appropriating funds to the Grant Fund.
Fire Chief Brown recommended approval of Resolution No. 2018-003 authorizing a sole
source purchase of bomb suites for the Northeast Fire Department Association (NEFDA)
bomb team in an amount of$107,859. All funds will be reimbursed through a Department
of Homeland Security Urban Area Security Initiative grant award and by NEFDA.
Ordinance No. 2018-003 will appropriate the funds in the Grant Fund.
Motion was made to approve the consent agenda as presented.
City Council Meeting January 16, 2018 Page 13
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2018-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
BOMB SUITS FROM A SOLE SOURCE VENDOR FOR THE
FIRE DEPARTMENT AND PROVIDING AN EFFECTIVE
DATE
ORDINANCE NO. 2018-003
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS APPROPRIATING $107,859.00 AND
INCREASING ESTIMATED RECEIPTS IN THE GRANT
FUND; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
Item 17. Consider renewal of an annual contract for grounds management services with
Terracare Associates.
Parks and Recreation Director Mitchell recommended approval of an annual contract for
grounds management services with Terracare Associates for an annual estimated
amount of$1,900,000. The grounds maintenance services include mowing, litter control
and weed abatement as well as, fertilization, herbicides, pesticides, fungicide application,
landscaping and irrigation services to be performed at various parks, medians, right-of-
ways, open spaces, facilities and athletic complexes.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 18. Consider Resolution No. 2018-004 authorizing the purchase and installation of
new gym flooring for The REC of Grapevine from Ponder Company, Inc. through an
interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard).
Parks and Recreation Director Mitchell recommended approval of Resolution No. 2018-
004 authorizing the purchase and installation of gym flooring for a total amount not to
exceed $93,683.
City Council Meeting January 16, 2018 Page 14
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2018-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
NEW GYM FLOORING AND INSTALLATION OF SAID
FLOORING AT THE REC OF GRAPEVINE THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 19. Consider Resolution No. 2018-005 authorizing the purchase of Ford vehicles
for the Public Works department from Chastang Ford through an interlocal agreement
with the Houston-Galveston Area Council (H-GAC).
Public Works Director Beck recommended approval of Resolution No. 2018-005
authorizing the purchase of a Ford F750 2000-gallon water truck and a Ford F550 service
truck with a crane for a total amount not to exceed $199,728.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2018-005
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
FORD VEHICLES FOR THE PUBLIC WORKS
DEPARTMENT THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 20. Consider Resolution No. 2018-006 authorizing the purchase of a hydro-
excavator from Lonestar Truck Group through an interlocal agreement with The Local
Government Purchasing Cooperative (BuyBoard).
Public Works Director Beck recommended approval of Resolution No. 2018-006
authorizing the purchase of a hydro-excavator for a total amount not to exceed $329,998.
City Council Meeting January 16, 2018 Page 15
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2018-006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
HYDRO-EXCAVATOR THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 21. Consider a memorandum of understanding with Tarrant County for the purpose
of electronically filing of plats within Tarrant County.
Public Works Director Beck recommended approval of a memorandum of understanding
with Tarrant County to allow for the electronic filing of plats.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 22. Consider an engineering services contract with Lee Engineering Inc. for the
design of traffic signal improvements along State Highway 26, Northwest Highway, Glade
Road at Euless Grapevine, and State Highway 121 /William D Tate Avenue at Mustang
Drive; Ordinance No. 2018-004 appropriating funds in the Capital Projects Street Fund.
Public Works Director Beck recommended approval of a contract with Lee Engineering
Inc. for the design of traffic signal improvements for an amount of $250,000. Under the
Highway Safety Improvement Program (HSIP), the City is responsible for 100% of the
design and construction overrun costs for traffic signal improvements and TxDOT will
provide 100% of the construction funding for "On System" projects and 90% of the
construction funding for"Off System" projects. Ordinance No. 2018-004 appropriates the
funds in the Capital Projects Street Fund.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
City Council Meeting January 16, 2018 Page 16
Nays: None
Approved: 6-0
ORDINANCE NO. 2018-004
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $625,798.00 IN
THE CAPITAL PROJECTS STREET FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 23. Consider the minutes of the December 19, 2017 Regular City Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: Slechta
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Council considered the formal tabling of Item 11 next.
Item 11. Consider Ordinance No. 2018-001 amending the Code of Ordinances, Chapter
6, Animals and Fowl and take any necessary action.
City Manager Rumbelow requested this item be tabled.
Motion was made to table Ordinance No. 2018-001 amending the Code of Ordinances,
Chapter 6, Animals and Fowl.
Motion: Coy
Second: Lease
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ADJOURNMENT
Motion was made to adjourn the meeting at 9:16 p.m.
Motion: Slechta
Second: Coy
Ayes: Tate, Spencer, Tate, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 6th
day of February, 2018.
City Council Meeting January 16, 2018 Page 17
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council Meeting January 16, 2018 Page 18