HomeMy WebLinkAboutItem 16 - Ford Trucks MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 6, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
FORD TRUCKS
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of Ford trucks from Sam
Pack's Five Star Ford.
FUNDING SOURCE:
Funding for this purchase is currently available in accounts 325-48910-415-005-180001,
325-48910-210-002-180001 and 325-48910-210-003-180001(Motor Vehicles) for a total
amount not to exceed $87,804.00.
BACKGROUND:
This purchase is for three Ford pickup trucks to replace one in Public Works and two in
the Fire Department. All were approved in the FY 2018 Vehicle Replacement list and have
met the replacement criteria.
This purchase will be made in accordance with an existing interlocal agreements with the
State of Texas Term Contracts Program. Purchases through this program are authorized
under Texas Local Government Code, Chapter 271 and Texas Government Code,
Chapter 791 .
Bids were taken by the cooperative and a contract was awarded to Sam Pack's Five Star
Ford. The Purchasing and Fleet Services Department staff reviewed the contract for
departmental specification compliance and pricing and determined that the contract would
provide the best product and pricing for meeting the needs of the City.
Staff recommends approval.
PH/BS
RESOLUTION NO. 2018-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
FORD TRUCKS FOR THE PUBLIC WORKS AND FIRE
DEPARTMENTS THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, the State of Texas Term Contracts Program is a qualified purchasing
program as authorized by Texas Local Government Code, Chapter 271 and Texas
Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has an interlocal agreement with the
State of Texas Term Contracts Program and wishes to utilize an established contract
meeting all State of Texas bidding requirements; and
WHEREAS, the State of Texas Term Contracts program has an established
annual contract no. 072-Al, Trucks including Diesel, Gasoline, Electric, Hybrid and Law
Enforcement, with Sam Pack's Five Star Ford; and
WHEREAS, the City of Grapevine, Texas has a need to replace one Ford truck in
the Public Works department and two Ford Trucks in the Fire department; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of three Ford trucks for the Public Works and Fire departments from Sam Pack's
Five Star Ford through an interlocal agreement with the State of Texas Term Contracts
Program for an amount not to exceed $87,804.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said Ford trucks.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 6th day of February, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018- 2