HomeMy WebLinkAboutItem 23 - City Council Chamber Windows MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 6, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE EMERGENCY
PURCHASE AND INSTALLATION OF WINDOWS AT THE CITY
COUNCIL CHAMBER
RECOMMENDATION:
City Council consider adopting a resolution authorizing and ratifying the emergency
purchase and installation of windows in the City Council Chambers from Leeds Clark, Inc.
FUNDING SOURCE:
Funding for this purchase is available in account 174-74004-118-012 (Roof Program) for
an estimated amount of $77,471.00.
BACKGROUND:
This purchase is for the replacement of the three Council Chamber radius windows. The
window jambs, and associated trim, as well as the sashes will be replaced due to
deterioration from weather and time. Contractor will remove all windows and put in
temporary plywood covering to close the openings while the windows are repaired. The
original windows will be taken to the contractors shop for replication and utilization of
existing glass, if possible.
An emergency purchase order was issued to Leeds Clark, Inc. for City Council Chamber
window repair and installation in order to prevent further damage and remove the windows
during the three week break between City Council meetings in January.
Staff recommends approval.
CH/LW
RESOLUTION NO. 2018-012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGERS' DESIGNEE TO APPROVE AND
RATIFY THE EMERGENCY PURCHASE AND
INSTALLATION OF WINDOWS IN THE CITY COUNCIL
CHAMBERS THAT WAS MADE ON DECEMBER 5, 2017
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code Chapter
252.022. General Exemptions (a) (2) for the purchase and installation of windows at the
City Council chambers as an emergency purchase; and
WHEREAS, the emergency purchase and installation for windows at the City
Council chambers was needed as soon as possible; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes and ratifies
the emergency purchase and installation for windows in the City Council chambers from
Leeds Clark, Inc. that was made on December 5, 2017 in the estimated amount of
$77,471.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate and ratify the emergency purchase of said windows and
installation.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 6th day of February, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-012 2