HomeMy WebLinkAboutItem 17 - Bus Purchase MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 20, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
BUS
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a bus from Creative
Bus Sales for the Recreation Division of the Parks & Recreation Department.
FUNDING SOURCE:
Funding for this purchase is currently available in accounts 325-48910-312-002-180001
(Motor Vehicles) for a total amount not to exceed $112,980.00.
BACKGROUND:
Purchase of one 2018, 23-passenger bus with two wheelchair positions which replaces a
unit in the Recreation Division that was approved on the FY 2018 Vehicle Replacement
list and meets the replacement criteria as well as the department's specifications. This bus
is ADA compliant and will provide safe and reliable transportation for Senior Citizens'
activities and other recreational functions.
This purchase will be made in accordance with an existing interlocal agreement with
Houston-Galveston Area Council (H-GAC) as allowed by Texas Local Government Code,
Chapter 271 and Texas Government Code, Chapter 791 .
Bids were taken by the Cooperative and a contract was awarded to Creative Bus Sales.
The Fleet Service Division and Purchasing staff reviewed the contract for departmental
specification compliance and pricing and determined that the contract would provide the
best product and pricing for meeting the needs of the City.
Staff recommends approval.
PH/BS
RESOLUTION NO. 2018-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
BUS THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, the Houston-Galveston Area Council (H-GAC), a regional planning
commission, is a qualified purchasing cooperative program as authorized by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with H-GAC and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, H-GAC has established contract no. BT01-17, Busses with Creative
Bus Sales; and
WHEREAS, the City of Grapevine, Texas has a need to replace a bus; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of a bus from Creative Bus Sales through an interlocal agreement with H-GAC
for an amount not to exceed $112,980.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said bus.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of February, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-018 2