HomeMy WebLinkAboutItem 20 - Articulating Trench Roller MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER Q-
MEETING DATE: FEBRUARY 20, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
NEW ARTICULATING TRENCH ROLLER
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase a new articulating trench
roller from Kirby-Smith Machinery, Inc.
FUNDING SOURCE:
Funding for this purchase is currently available in account 116-48860-535-001-000010
(SDUS Unlicensed Machinery, Equipment and Implements) for a total amount not to
exceed $37,880.00
BACKGROUND:
This purchase is for a new trench roller compactor for use by primarily the Drainage
Division but also for use by all City crews needing to compact soil on job sites throughout
the City.
This purchase will be made in accordance with an existing interlocal agreement with The
Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to Kirby-Smith
Machinery, Inc. The Public Works Department and Purchasing staff reviewed the contract
for departmental specification compliance and pricing and determined that the contract
would best meet the needs of the City.
Staff recommends approval.
KH/LW
RESOLUTION NO. 2018-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN
ARTICULATING TRENCH ROLLER THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 515-16, Construction, Road/Bridge, Ditching, Trenching, Utility
and Other Equipment, with Kirby-Smith Machinery, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need to purchase an articulating
trench roller; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of an articulating trench roller from Kirby-Smith Machinery, Inc. through an
interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) for
an amount not to exceed $37,880.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said articulating trench roller.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of February, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-021 2