HomeMy WebLinkAboutItem 15 - Preventative Roof Maintenance Program Contract MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER'
MEETING DATE: MARCH 6, 2018
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR A
PREVENTATIVE ROOF MAINTENANCE PROGRAM
RECOMMENDATION:
City Council to consider approval to renew an annual contract for a preventative roof
maintenance program with Tremco/Weatherproofing Technologies, Inc.
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-118-012 (Roof
Program), 210-43350-340-01 (Lake Enterprise Fund/ Golf Course Pro Shop/ Building
Maintenance), 200-43350-530-2 (Utility Enterprise Fund/ Water Treatment Billing &
Collections/ Building Maintenance) for an annual estimated budgeted amount of
$30,421.52.
BACKGROUND:
This contract will provide a preventative maintenance program to extend the life of the
roofs before a complete replacement is required. A comprehensive roof program is
designed to maximize the life of the roof, decrease repair expenses, and accurately
forecast capital needs for roof replacements. The preventative maintenance program will
include initial inspection and evaluation to identify maintenance, repair or replacement
requirements. The program includes a database reporting system allowing City staff to
accurately forecast and budget for current and future repair and replacement needs.
Bids were taken by the Cooperative and five multiple award contracts were established
with Tremco/Weatherproofing Technologies, Inc. being one of the recipients. Staff from
Facilities and Purchasing reviewed the contract for specification compliance and pricing
and determined that the contract would provide the best service and pricing for meeting
the needs of the City.
This contract will be made in accordance with an existing Cooperative Agreement with
The National Intergovernmental Purchasing Alliance (National IPA) as allowed by Texas
Local Government Code, Section 271.102, Cooperative Purchasing Program. The
contract was for an initial one-year period with three, one-year renewal options. If
approved, this will be the final renewal available.
Staff recommends approval.
CH/LW