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HomeMy WebLinkAboutItem 20 - Council Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of March, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:35 p.m. The closed session ended at 7:20 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. Item 2. Invocation Council Member Sharron Spencer delivered the invocation. Item 3. Posting the Colors and American Pledge of Allegiance Boy Scout Troop 928 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments Theresa Strayer, 325 Ridge Road, Grapevine, requested the speed limit of Ridge Road be lowered and speed limit signs be posted. PRESENTATIONS Item 5. Scott Shepherd from 6 Stones to make a presentation about their Community Powered Revitalization (CPR) project. City Manager Rumbelow introduced Scott Shepherd from 6 Stones who described the CPR project that helps to rehabilitate homes in other cities, and their interest in starting a similar program in Grapevine. Mr. Shepherd answered questions from Council. Item 6. Bob Baulsir from the Fort Worth Transportation Authority to update City Council on TexRail. City Manager Rumbelow introduced Bob Baulsir from the Fort Worth Transportation Authority who updated Council on the TexRail project that is on schedule to begin running on January 1, 2019. Trinity Metro will begin testing the lines in the spring and is reaching out to the community through Operation Lifesaver. City Council March 6, 2018 Page 2 Item 7. Chief Technology Officer to present Information Technology department update. Chief Technology Officer Tessa Allberg updated Council on some of the departments completed projects including the creation of the Public Safety Building Data Center, Microsoft licenses, Cityworks software for the Parks and Recreation Department, Crimeview for the Police Department and the upgrade of the City Council Chambers. Ms. Allberg announced the department's upcoming projects include technical support for Grapevine Main, the newly acquired shooting range, the new Animal Shelter, the new fire stations, the Golf Course remodel, and phone system upgrades. NEW BUSINESS Item 8. Consider the second amendment to the 2007 interlocal agreement with the Fort Worth Transportation Authority relative to the TEX Rail Project and take any necessary action. Public Works Director Bryan Beck presented the second amendment to the agreement which includes clarification for the Grapevine Main project, including the parking garage; reimbursement to the Grapevine Vintage Railroad for improvements to the lines; improvements to the Main Street crossing; and improvements to the new bridge crossing above Ira E. Woods Avenue. Mr. Beck answered questions from Council. Motion was made to approve the second amendment to the 2007 interlocal agreement with the Fort Worth Transportation Authority. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 9. Consider a Resolution No. 2018-024 providing notice of intent to issue City of Grapevine, Texas combination tax and revenue Certificates of Obligation for the Grapevine Main Station and take any necessary action. Chief Financial Officer Greg Jordan introduced this item which relates to the funding strategy for the Grapevine Main project that Council approved on November 21, 2018. Mr. Jordan answered questions from Council. Motion was made to approve the resolution providing notice of intent to issue City of Grapevine, Texas combination tax and revenue Certificates of Obligation. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council March 6, 2018 Page 3 RESOLUTION NO. 2018-024 A RESOLUTION RELATING TO THE GIVING OF NOTICE OF INTENTION TO ISSUE CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION; DECLARING INTENT TO REIMBURSE CERTAIN PRIOR CAPITAL COSTS; AND APPROVING OTHER MATTERS RELATED THERETO Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider the renewal an annual contract for various products with Amazon Business through an established Cooperative Agreement with US Communities. Chief Financial Officer Jordan recommended approval of the contract with Amazon Business which will allow departments to order online through a web based format under a business umbrella for an annual estimated budgeted amount of$100,000. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider the award of an informal request for quote to purchase seven drysuits for the Fire Department from Grapevine Scuba. Fire Chief Darrell Brown recommended approval of the purchase of seven drysuits for an amount not to exceed $15,015. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council March 6, 2018 Page 4 Item 12. Consider Resolution No. 2018-025 authorizing the purchase of exercise equipment from Marathon Fitness through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director Kevin Mitchell recommended approval of the resolution authorizing the purchase of exercise equipment for The REC of Grapevine for a total amount not to exceed $89,994.60. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE EXERCISE EQUIPMENT FROM MARATHON FITNESS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Consider the renewal of an annual contract to PureService Corporation for parks janitorial services. Parks and Recreation Director Mitchell recommended approval of the annual contract for janitorial services at parks facilities for an annual estimated amount of$300,000. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider the award of RFB 461-2018 annual contract to Regent Services for janitorial services. Public Works Director Beck recommended approval of the award of contract for janitorial services at various City facilities for an annual estimated amount of$450,000. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta City Council March 6, 2018 Page 5 Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider renewal of an annual contract for a preventative roof maintenance program with Tremco/Weatherproofinq Technologies, Inc. through an established Cooperative Agreement with The National Intergovernmental Purchasing Alliance (National IPA). Public Works Director Beck recommended approval of the renewal of the contract for the preventative maintenance of roofing of City buildings for an annual estimated budget amount of$30,421.52. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 16. Consider additional funding for participation with the Texas Department of Transportation (TxDOT) for the final construction costs of the Grapevine Links Hike and Bike Trail and Ordinance No. 2018-022 appropriating the funds. Public Works Director Beck recommended approval of additional funding for the final construction costs of the Grapevine Links Hike and Bike Trail and the ordinance appropriating the funds. The initial agreement required a 20% local match and capped TxDOT participation at $934,795 based upon estimates before the final bid was accepted by TxDOT. The City has been notified that the total final project cost is $1,400,176.47 leaving a funding gap of $180,394.43 after accounting for TxDOT's contribution and the City's previous payment of$284,987.04. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-022 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $180,394.43 IN THE CAPITAL PROJECTS STREETS FUND; TRANSFERRING $180,394.43 FROM THE CAPITAL PROJECTS STREETS FUND TO THE GRAPEVINE-LINKS City Council March 6, 2018 Page 6 TRAIL CAPITAL PROJECT FUND; APPROPRIATING $1807394.43 IN THE GRAPEVINE LINKS TRAIL CAPITAL PROJECT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Consider the minutes of the February 20, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:23 p.m. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of March, 2018. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council March 6, 2018 Page 7