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HomeMy WebLinkAbout2018-03-20 Joint MeetingCITY OF GRAPEVINE, TEXAS GRAP WINE REGULAR JOINT MEETING OF >r a �,°x; CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, MARCH 20, 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:15 p.m. 6:45 p.m. 6:45 p.m. 7:30 p.m. Dinner - City Council Conference Room Call to Order of City Council Meeting - City Council Chambers Executive Session - City Council Conference Room Joint Regular Meeting - City Council Chambers CALL TO ORDER: 6:45 p.m. — City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with the City Attorney regarding pending litigation relative to Clear Channel Outdoor Inc. v. The City of Grapevine, Cause No. 236- 287939-16 pursuant to Section 551.071, Texas Government Code. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Deliberate personnel relative to the appointment, duties, and employment of the Police Chief pursuant to Section 551.074, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Gary Martin JOINT PUBLIC HEARING 3. Conditional Use Permit CU17-30 and Final Plat of Lots 1R-1 and 1R-2, Block 1, HFCC Addition (923 and 925 Minters Chapel Road) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Eugene Middleton requesting to replat Lot 1, Block 1, HFCC Addition and establish a planned industrial park. The property is currently zoned "LI" Light Industrial District. Conditional Use Permit CU18-07 (Camp Bow Wow) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Charles Grady requesting a conditional use permit to allow a pet day care with overnight boarding. The property is located at 1200 Texan Trail No. 300 and is currently zoned "LI" Light Industrial District. FIRST READING Conditional Use Permit CU18-09 (Grapevine Powersports) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Michael Baker International requesting a conditional use permit to amend the previously approved site plan for a planned commercial center, specifically to allow a motorcycle dealership with new and used sales and service of motorcycles and associated equipment and outdoor speakers. The property is located at 4120 William D. Tate Avenue and is currently zoned "CC" Community Commercial District. Historic Landmark District HL17-04 (428 East Wall Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the Grapevine Township Revitalization Project requesting designation as a historical landmark sub -district. The property is zoned "R-7.5" Single Family District. Historic Landmark District HL18-01 (221 Austin Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Copper Street Homes requesting designation as a historical landmark sub -district. The property is zoned "R-7.5" Single Family District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 8. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. City Council March 20, 2018 Page 2 PRESENTATIONS 9. Pattillo, Brown and Hill, LLC, the City's auditing firm, to present the annual audit report in compliance with the City Charter, Article 3, Section 3.14. 10. Chief Financial Officer to present the monthly financial report. NEW BUSINESS 11. Consider Resolution No. 2018-026 approving the Local Project Advance Funding Agreement with Texas Department of Transportation (TXDOT) to establish funding participation levels for the Dallas Road Corridor Project, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 12. Consider Ordinance No. 2018-023 approving the Atmos RRM (Rate Review Mechanism) Tariff. City Manager recommends approval. 13. Consider the renewal of an annual contract for emergency medical supplies with Bound Tree Medical, LLC. Fire Chief recommends approval. 14. Consider the award of an informal request for quote for fertilizer for the Grapevine Golf Course from Harrell's, LLC. Golf Director recommends approval. 15. Consider Resolution No. 2018-027 authorizing the purchase of swimming pool chemicals for the Parks and Recreation Department from DCC, Inc. Parks and Recreation Director recommends approval. 16. Consider Resolution No. 2018-028 authorizing a sole source purchase of a police motorcycle from Longhorn Harley-Davidson. Public Works Director recommends approval. 17. Consider awarding an Engineering Design and Construction Phase Services Contract with DeltaTek Engineering for the design, construction, and inspection of the Barton Elevated Storage Tank Project and Ordinance No. 2018-024 appropriating funds in the Enterprise Capital Fund. Public Works Director recommends approval. City Council March 20, 2018 Page 3 18. Consider awarding an Engineering Design and Construction Phase Services Contract with DeltaTek Engineering for the design, construction, and inspection of the Peach Elevated Storage Tank and Ordinance No. 2018-025 appropriating funds in the Utility Enterprise Capital Fund. Public Works Director recommends approval. 19. Consider awarding an Engineering Design Services Contract to GWC Engineering L.P. for the design and construction of the erosion control structure at Big Bear Creek at the sanitary sewer aerial crossings and Ordinance No. 2018-026 appropriating funds in the Utility Enterprise Capital Fund. Public Works Director recommends approval. 20. Consider the minutes of the March 6, 2018 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 21. Conditional Use Permit CU17-30 (923 and 925 Minters Chapel Road) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-027, if applicable, and take any necessary action. 22. Final Plat of Lots 1R-1 and 1R-2, Block 1, HFCC Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 23. Conditional Use Permit CU18-07 (Camp Bow Wow) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-028, if applicable, and take any necessary action. 24. Conditional Use Permit CU18-09 (Grapevine Powersports) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-029, if applicable, and take any necessary action. 25. Historic Landmark District HL17-04 (428 East Wall Street) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-030, if applicable, and take any necessary action. 26. Historic Landmark District HL18-01 (221 Austin Street) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-031, if applicable, and take any necessary action. City Council March 20, 2018 Page 4 27. Preliminary Plat of Lots 1-4, Block 1, Cedar Park Addition — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Kerry Cook for property located at 1300 Dooley Street and currently zoned "R-7.5" Single Family District, and take any necessary action. 28. Final Plat of Lots 1-4, Block 1, Cedar Park Addition — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Kerry Cook for property located at 1300 Dooley Street and currently zoned "R-7.5" Single Family District, and take any necessary action. 29. Preliminary Plat of Lots 1-5, Block 1R, Kimball Glen — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Jeff Avery, Briar Pointe, LP for property located at 2114, 2310 and 2316 North Kimball Road and currently zoned "R-7.5" Single Family District, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on Mach 16, 2018 by 5:00 p.m. CRAP 0 'y �� (46246264:0) 0 1 r I i rst to !c Tara Brooks •s• ` \ City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. City Council March 20, 2018 Page 5 CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, MARCH 20, 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session — Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Gary Martin JOINT PUBLIC HEARING 3. Conditional Use Permit CU17-30 and Final Plat of Lots 1R-1 and 1R-2, Block 1, HFCC Addition (923 and 925 Minters Chapel Road) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Eugene Middleton requesting to replat Lot 1, Block 1, HFCC Addition and establish a planned industrial park. The property is currently zoned "LI" Light Industrial District. Conditional Use Permit CU18-07 (Camp Bow Wow) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Charles Grady requesting a conditional use permit to allow a pet day care with overnight boarding. The property is located at 1200 Texan Trail No. 300 and is currently zoned "LI" Light Industrial District. FIRST READING Conditional Use Permit CU18-09 (Grapevine Powersports) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Michael Baker International requesting a conditional use permit to amend the previously approved site plan for a planned commercial center, specifically to allow a motorcycle dealership with new and used sales and service of motorcycles and associated equipment and outdoor speakers. The property is located at 4120 William D. Tate Avenue and is currently zoned "CC" Community Commercial District. Historic Landmark District HL17-04 (428 East Wall Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the Grapevine Township Revitalization Project requesting designation as a historical landmark subdistrict. The property is zoned "R-7.5" Single Family District. Historic Landmark District HL18-01 (221 Austin Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Copper Street Homes requesting designation as a historical landmark subdistrict. The property is zoned "R-7.5" Single Family District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room NEW BUSINESS 8. Conditional Use Permit CU17-30 (923 and 925 Minters Chapel Road) — Consider the application and make a recommendation to City Council. Final Plat of Lots 1R-1 and 1R-2, Block 1, HFCC Addition — Consider the application and make a recommendation to City Council. 10. Conditional Use Permit CU18-07 (Camp Bow Wow) — Consider the application and make a recommendation to City Council. 11. Conditional Use Permit CU18-09 (Grapevine Powersports) — Consider the application and make a recommendation to City Council. 12. Historic Landmark District HL17-04 (428 East Wall Street) — Consider the application and make a recommendation to City Council. 13. Historic Landmark District HL18-01 (221 Austin Street) — Consider the application and make a recommendation to City Council. 14. Preliminary Plat of Lots 1-4, Block 1, Cedar Park Addition — Consider the application submitted by Kerry Cook for property located at 1300 Dooley Street and currently zoned "R-7.5" Single Family District and make a recommendation to City Council. 15. Final Plat of Lots 1-4, Block 1, Cedar Park Addition — Consider the application submitted by Kerry Cook for property located at 1300 Dooley Street and currently zoned "R-7.5" Single Family District and make a recommendation to City Council. Planning and Zoning Commission March 20, 2018 Page 2 16. Preliminary Plat of Lots 1-5, Block 1R, Kimball Glen — Consider the application submitted by Jeff Avery, Briar Pointe, LP for property located at 2114, 2310 and 2316 North Kimball Road and currently zoned "R-7.5" Single Family District and make a recommendation to City Council. 17. Consider the minutes of the February 15, 2018 Workshop and the February 20, 2018 Regular Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on March 16, 2018 by 5:00 p.m. GRaP •F U u.1 i• Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission March 20, 2018 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th day of March, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Beth Tiggelaar Member Gary Martin Member Dennis Luers Member Robert Rainwater Alternate Member constituting a quorum, with Commissioner Jim Fechter being absent; and the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks City Manager Assistant City Manager Assistant City Attorney City Secretary Call to Order Mayor Tate called the meeting to order at 6:45 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with the City Attorney regarding pending litigation relative to Clear Channel Outdoor Inc. v. The City of Grapevine, Cause No. 236- 287939-16 pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. D. Deliberate personnel relative to the appointment, duties, and employment of the Police Chief pursuant to Section 551.074, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:50 p.m. The closed session ended at 7:29 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072, 551.087 or 551.074. In regards to Section 551.071, City Manager Bruno Rumbelow requested Council approve a Settlement in the Clear Channel v. Grapevine litigation consistent with the terms discussed in executive session and authorize the City Manager and City Attorney to execute all necessary documents and to take all other necessary action. Motion was made to approve a Settlement in the Clear Channel v. Grapevine litigation consistent with the terms discussed in executive session and authorize the City Manager and City Attorney to execute all necessary documents and to take all other necessary action. Motion: Slechta Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 In regards to Section 551.074, City Manager Rumbelow requested Council approve the recommendation of the City Manager for the appointment of Michael Hamlin as Chief of Police for the Grapevine Police Department to be effective April 27, 2018. Motion was made to approve the recommendation of the City Manager for the appointment of Michael Hamlin as Chief of Police for the Grapevine Police Department to be effective April 27, 2018. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting March 20, 2018 Page 2 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Gary Martin delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU17-30 and Final Plat of Lots 1 R-1 and 1 R-2, Block 1, HFCC Addition (923 and 925 Minters Chapel Road) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to replat Lot 1, Block 1, HFCC Addition and establish a planned industrial park to consist of two lots. The property is currently zoned "LI" Light Industrial District. Applicant, Moore Matthews, was available to answer questions. There were no questions from the Commission or Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU18-07 (Camp Bow Wow) Mayor Tate declared the Public Hearing open. City Council Meeting March 20, 2018 Page 3 Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to allow a pet day care with overnight boarding on property located at 1200 Texan Trail No. 300 and currently zoned "LI" Light Industrial District. This is the first reading for this item. The second reading will be added to a future agenda after the non -conforming uses are considered by the Board of Zoning Adjustment. Applicants, Konstantine Bakintas, Chuck Grady and Linda Grady presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU18-09 (Grapevine Powersports) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved site plan for a planned commercial center, specifically to allow a motorcycle dealership with new and used sales and service of motorcycles and associated equipment and outdoor speakers. The property is located at 4120 William D. Tate Avenue and is currently zoned "CC" Community Commercial District. Applicant, Aaron McWhorter, presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there were two letters in opposition that were provided. Motion was made to close the public hearing. Motion: Martin Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater Nays: None Approved: 7-0 City Council Meeting March 20, 2018 Page 4 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 6. Historic Landmark District HL17-04 (428 East Wall Street) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the City was requesting a designation as a historical landmark sub -district on property it owns at 428 East Wall Street. The property is zoned "R-7.5" Single Family District. This item was approved by the Historic Preservation Commission at their December 20, 2017 meeting. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Tieggelaar Second: Martin Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 7. Historic Landmark District HL18-01 (221 Austin Street) Development Services Assistant Director Stombaugh reported the applicant was requesting a designation as a historical landmark sub -district. The property is zoned "R- 7.5" Single Family District. Mr. Stombaugh answered questions from Council. No one spoke during the public hearing and there were three letters in support provided. Motion was made to close the public hearing. Motion: Luers Second: Martin Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy City Council Meeting March 20, 2018 Page 5 Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 8. Citizen Comments Bruce Rider, 325 West Worth Street, Grapevine, addressed school shootings and the need to make schools safe again. PRESENTATIONS Item 9. Pattillo, Brown and Hill LLC, the City's auditing firm, to present the annual audit report in compliance with the City Charter, Article 3, Section 3.14. Chief Financial Officer Greg Jordan introduced Todd Pruitt with Pattillo, Brown and Hill, LLC who presented the audit for Fiscal Year 2017. Mr. Pruitt reported the audit received an unmodified opinion and was free of material misstatements and meet general accounting principles. He also reported there were no discrepancies in internal controls or instances of noncompliance. During Fiscal Year 2017, the City had $2.3 million in grant expenditures and there were no findings of questioned costs related to these expenditures. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 21. Conditional Use Permit CU17-30 (923 and 925 Minters Chapel Road) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU17-30 and Ordinance No. 2018- 027. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting March 20, 2018 Page 6 ORDINANCE NO. 2018-027 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU17-30 TO ESTABLISH A PLANNED INDUSTRIAL PARK IN A DISTRICT ZONED "LI" LIGHT INDUSTRIAL DISTRICT WITHIN THE FOLLOWING DESCRIBED PROPERTY, LOTS 1R1 AND 1R2, BLOCK 1, HFCC ADDITION (923 AND 925 MINTERS CHAPEL ROAD) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Final Plat of Lots 1 R-1 and 1 R-2, Block 1, HFCC Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat for Lots 1 R-1 and 1R-2, Block 1, HFCC Addition. Motion: Lease Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 23. Conditional Use Permit CU18-07 (Camp Bow Wow) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU18-07 and the first reading of Ordinance No. 2018-028. Motion: Slechta Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting March 20, 2018 Page 7 Item 24. Conditional Use Permit CU18-09 (Grapevine Powersports) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0, with the condition that the outdoor speakers be removed. Motion was made to approve CU18-09 and Ordinance No. 2018-029, with the condition that the outdoor speakers be removed. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved 7-0 ORDINANCE NO. 2018-029 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU18-09 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2002-61, FOR A PLANNED COMMERCIAL CENTER FOR LOT 4R1, BLOCK 1, TOM THUMB NO. 1 ADDITION (4120 WILLIAM D. TATE AVENUE) SPECIFICALLY TO ALLOW A MOTORCYCLE DEALERSHIP WITH SALES, SERVICE, AND DISPLAY OF NEW AND USED VEHICLES AND ASSOCIATED EQUIPMENT (GRAPEVINE POWERSPORTS) IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Historic Landmark District HL17-04 (428 East Wall Street) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the historic landmark district with a vote of 7-0. City Council Meeting March 20, 2018 Page 8 Motion was made to approve Historic Landmark District HL17-04 and Ordinance No. 2018-030. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-030 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING AN HISTORIC LANDMARK SUBDISTRICT HL17-04 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS 428 EAST WALL STREET BEING LOT 6R, G E HURST SUBDIVISION, ABSTRACT 422, WILLIAM DOOLEY SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY; PROVIDING FOR THE ADOPTION OF THE GEORGE L BLEVINS HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Historic Landmark District HL18-01 (221 Austin Street) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the historic landmark district with a vote of 7-0. Motion was made to approve Historic Landmark District HL18-01 and Ordinance No. 2018-031. Motion: Slechta Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting March 20, 2018 Page 9 ORDINANCE NO. 2018-031 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING AN HISTORIC LANDMARK SUBDISTRICT HL18-01 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS 221 AUSTIN STREET BEING LOT 1R, BLOCK 103, COLLEGE HEIGHTS, ABSTRACT 422, WILLIAM DOOLEY SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT; PROVIDING FOR THE ADOPTION OF THE 221 AUSTIN STREET HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 27. Preliminary Plat of Lots 1-4, Block 1, Cedar Park Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the preliminary plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots 1-4, Block 1, Cedar Park Addition. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 28. Final Plat of Lots 1-4, Block 1, Cedar Park Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1-4, Block 1, Cedar Park Addition. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta City Council Meeting March 20, 2018 Page 10 Nays: None Approved: 7-0 Item 29. Preliminary Plat of Lots 1-5, Block 1 R, Kimball Glen Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the preliminary plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots 1-5, Block 1R, Kimball Glen. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council continued with the agenda as published. Item 7. Chief Financial Officer to present monthly financial report. Chief Financial Officer Greg Jordan reported the budget is trending as predicted, with all funds expected to have a surplus at the end of the year. The biggest factors affecting the General Fund are insurance claims costs and sales tax. The unemployment rate remains below the national average. NEW BUSINESS Item 11. Consider Resolution No. 2018-026 approving the Local Project Advance Funding Agreement with Texas Department of Transportation (TXDOT) to establish funding participation levels for the Dallas Road Corridor Project, and take any necessary action. Public Works Director Bryan Beck introduced this item. This agreement will provide $7,246,378 in funding for construction and the required TXDOT engineering/construction management fees. Indirect costs funded by TxDOT are currently estimated at $427,097. TxDOT also estimated $43,550 in utility relocation costs. This yields an anticipated total cost of $8,749,713 for a total City participation requirement of $3,322,616. Funding for the local share of the project will be paid from Certificates of Obligation issued at a later date. Motion was made to approve Resolution No. 2018-026 approving the Local Project Advance Funding Agreement with the Texas Department of Transportation for participation in the Dallas Road Corridor Project. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting March 20, 2018 Page 11 RESOLUTION NO. 2018-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING A LOCAL PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE DALLAS ROAD CORRIDOR PROJECT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider Ordinance No. 2018-023 approving the Atmos RRM (Rate Review Mechanism) Tariff. City Manager Rumbelow recommended approval of an ordinance approving the Atmos Rate Review Mechanism Tariff as recommended by Steering Committee of Cities Served by Atmos and Atmos Energy Corporation, Mid -Tex Division. The proposed tariff reduces the rate of return on equity to 9.8%. The revised RRM Tariff also captures the reduction in federal income tax rates from 35% to 21%, and should result in a rate reduction effective by mid-March 2018. It also reduces the level of expenses applicable under the new RRM Tariff. This ordinance does not change rates currently in place but sets the calculations to be used for future RRM requests. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-023 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A TARIFF AUTHORIZING AN ANNUAL RATE REVIEW MECHANISM ("RRM") AS A SUBSTITUTION FOR THE ANNUAL INTERIM RATE ADJUSTMENT PROCESS DEFINED BY SECTION City Council Meeting March 20, 2018 Page 12 104.301 OF THE TEXAS UTILITIES CODE, AND AS NEGOTIATED BETWEEN ATMOS ENERGY CORP., MID- TEX DIVISION ("ATMOS MID-TEX" OR "COMPANY") AND THE STEERING COMMITTEE OF CITIES SERVED BY ATMOS; REQUIRING THE COMPANY TO REIMBURSE CITIES' REASONABLE RATEMAKING EXPENSES; ADOPTING A SAVINGS CLAUSE; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE OPEN MEETINGS ACT; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND LEGAL COUNSEL FOR THE STEERING COMMITTEE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Consider the renewal of an annual contract for emergency medical supplies with Bound Tree Medical, LLC. Fire Chief Darrell Brown recommended approval of the renewal of the contract for emergency medical supplies in an estimated amount of $137,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider the award of an informal request for quote for fertilizer for the Grapevine Golf Course from Harrell's, LLC. Golf Director Russell Pulley recommended approval of the award of an informal request for quote for fertilizer in an amount not to exceed $24,045. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider Resolution No. 2018-027 authorizing the purchase of swimming pool chemicals for the Parks and Recreation Department from DCC, Inc. Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of swimming pool chemicals for a total amount not to exceed $61,500. Motion was made to approve the consent agenda as presented. City Council Meeting March 20, 2018 Page 13 Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SWIMMING POOL CHEMICALS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider Resolution No. 2018-028 authorizing a sole source purchase of a police motorcycle from Longhorn Harley-Davidson. Public Works Director Beck recommended approval of the resolution authorizing a sole source purchase of a police motorcycle for an amount not to exceed $33,420. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE OF A POLICE MOTORCYCLE FOR THE POLICE DEPARTMENT FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 17. Consider awarding an Engineering Design and Construction Phase Services Contract with DeltaTek Engineering for the design, construction, and inspection of the Barton Elevated Storage Tank Project and Ordinance No. 2018-024 appropriating funds in the Enterprise Capital Fund. Public Works Director Beck recommended approval of the award of a contract for the design and inspection phase of the Barton Elevated Storage Tank Project for an amount of $58,500. The proposed ordinance appropriates $700,000 to include the construction contract. City Council Meeting March 20, 2018 Page 14 Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-024 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $700,000 IN THE UTILITY ENTERPRISE CAPITAL FUND FOR THE BARTON ELEVATED STORAGE TANK REPAIRS AND RENOVATIONS PROJECT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 18. Consider awarding an Engineering Design and Construction Phase Services Contract with DeltaTek Engineering for the design, construction, and inspection of the Peach Elevated Storage Tank and Ordinance No. 2018-025 appropriating funds in the Utility Enterprise Capital Fund. Public Works Director Beck recommended approval of $72,250 for the design and inspection of the Peach Elevated Storage Tank. The proposed ordinance appropriates $1,000,000 to include the construction phase. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-025 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $1,000,000 IN THE UTILITY ENTERPRISE CAPITAL FUND FOR THE PEACH ELEVATED STORAGE TANK REPAIR AND RENOVATIONS PROJECT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19. Consider awarding an Engineering Design Services Contract to GWC Engineering L.P. for the design and construction of the erosion control structure at Big Bear Creek at the sanitary sewer aerial crossings and Ordinance No. 2018-026 appropriating funds in the Utility Enterprise Capital Fund. City Council Meeting March 20, 2018 Page 15 Public Works Director Beck recommended approval of a contract for the design of a channel armoring project to control erosion on Big Bear Creek in an amount of $43,330. The proposed ordinance appropriates $375,000 to include the future construction phase. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-026 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $375,000 IN THE UTILITY ENTERPRISE CAPITAL FUND FOR THE DESIGN AND CONSTRUCTION OF THE EROSION CONTROL STRUCTURE ON BIG BEAR CREEK AT THE SANITARY SEWER AERIAL CROSSING; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 20. Consider the minutes of the March 6, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:16 p.m. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Tate, Coy, O'Dell and Slechta Nays: None Approved 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd day of April, 2018. City Council Meeting March 20, 2018 Page 16 ATTEST: Tara Brooks City Secretary City Council Meeting APPROVED: William D. Tate Mayor March 20, 2018 Page 17