HomeMy WebLinkAboutItem 13 - HVAC Preventative MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 3, 2018
SUBJECT: APPROVAL OF A RESOLUTION AUTHORIZING AN ANNUAL
CONTRACT FOR HVAC PREVENTIVE MAINTENANCE
SERVICES
RECOMMENDATION:
City Council to consider a resolution authorizing an annual contract for HVAC preventive
maintenance services for Facility Services with The Brandt Companies, LLC.
FUNDING SOURCE:
Funds for this purchase are available in accounts 115-43350-350-003 (CVB Building
Maintenance) for $12,674 and 100-43350-118-2 (General Fund Building Maintenance) for
$52,556 for an amount not to exceed $65,230.
BACKGROUND:
This contract will provide a full service maintenance agreement and repairs to extend the
life of the HVAC equipment located at the Palace Theatre, City Hall, Public Safety Building
and The REC. Scheduled HVAC preventive maintenance will be performed every other
month. The preventative maintenance program will include inspection and evaluation to
identify maintenance or repair requirements. If repairs are needed, the contractor will
perform repairs at no additional cost
Bids were taken by the Cooperative and a contract was awarded to The Brandt
Companies, LLC. The Facility Services and Purchasing staff reviewed the contract for
departmental specification compliance and pricing and determined that the contract would
provide the best service and pricing for meeting the needs of the City.
This contract will be made in accordance with an existing interlocal agreement with The
Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local
Government Code, Section 271.102, Cooperative Purchasing Program. This contract will
be for an initial one-year period with two, one-year renewal options.
Staff recommends approval.
CH/LW
RESOLUTION NO. 2018-033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
HVAC PREVENTIVE MAINTENANCE SERVICES
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 558-18, Trade Services, with The Brandt Companies, LLC; and
WHEREAS, the City of Grapevine, Texas has a need to purchase HVAC
preventive maintenance services; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of HVAC preventive maintenance services for the Palace Theatre for $12,674,
City Hall for $13,100, The REC for $19,728 and the Public Safety Building for $19,728
from The Brandt Companies, LLC through an interlocal agreement with The Local
Government Purchasing Cooperative (BuyBoard) for an amount not to exceed $65,230.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said HVAC preventive maintenance services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of April, 2018.
ATTEST:
APPROVED:
William D. Tate
Mayor
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-033 2