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Home My WebLink AboutItem 07 - MinutesITEM # STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of April, 2009 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:30 p.m. ITEM 1.DISCUSS GAYLORD TEXAN SCREENING WALLS Planning & Development Manager Ron Stombaugh introduced representatives from the Gaylord Texan that reviewed the proposal to replace the fans and motors for the cooling towers with low sound fans with a variable frequency drive (VFD) system. The proposed system would provide a noise reduction equal to or exceeding that which would be realized from a 30 foot tall screening wall to buffer the noise along Katie's Woods Road. The previously approved landscaping will be replaced with taller, more dense landscaping to provide a visual screening element for the cooling equipment. Mr. Stombaugh reported the proposal would be presented to the Site Plan Review Committee the last of April. There was no formal action taken by the City Council. ITEM 2. DISCUSS 2006 SUSTAINABLE DEVELOPMENT PROJECT — MAIN STREET AND 2009 SUSBAINABLE DEVELOPMENT CALL FOR PROJECTS 04/07/09 Public Works Director Matt Singleton and Deputy Director of Public Works Stan Laster reviewed the 2006 Sustainable Development Project—Main Street. They presented brick options for the pedestrian crosswalks from Dallas Road to Wall Street, as well discussed the installation of water and electrical outlets on Main Street for festivals and installation of period lighting as needed on Main Street. The consensus from Council was to proceed with the plans. There was no formal action taken by the City Council. ITEM 3.MONTHLY FINANCIAL REPORT Administrative Services Director John McGrane presented the monthly financial report noting that revenues are slightly down from the same time last year and that sales taxes may flatten out in June or July. He stated the City's unemployment rate is at 5.6%. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of April, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of April, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, PROCLAIM APRIL AS CHILD ABUSE PREVENTION MONTH Mayor Pro Tern Wilbanks presented a proclamation to Ms. Kim Benefield, Center Coordinator for Alliance for Children,declaring April as Child Abuse Prevention Month. Ms. Benefield expressed her appreciation to the City Council and City of Grapevine for their support of the Alliance for Children Center. ITEM 2.PRESENTATION, PROCLAIM NATIONAL PUBLIC SAFETY TELEMMUNICATORS WEEK AND NATIONAL 911 EDUCATION MONTH Mayor Pro Tern Wilbanks presented a proclamation to Ms. Karen Ballard, Telecommunications Supervisor,declaring National Public Safety Telecomunicators Week 04/07/09 and National 911 Education Month. Mayor Pro Tern Wilbanks recognized the City's telecommunications staff, as well as the Fire Department staff that were present. ITEM 2. REPORT, GREAT AMERICAN CLEAN-UP Recreation Coordinator Mary Jo Tellin presented a summary of the projects for 2008 regarding clean-up of area parks and Grapevine Lake. There were 26 projects, 1,477 volunteers donating almost 5,000 hours for a value of$92,218.18 and 136,196 pounds of trash were removed. The volunteers were from area schools, Sabre, and outside partnerships. The City of Grapevine was the winner of the population category 25K—60K of the Governor's Community Achievement Award and received a prize of$130,000. Ms. Tellin recognized local school volunteers for their participation in the clean-up: Grapevine High School—38; Colleyville Heritage High School—54 and Dove Elementary— 102. Dove Elementary was presented a trophy for having the most volunteers. Ms. Tellin briefed the City Council on the upcoming projects for 2009. The City Council expressed appreciation to Ms. Tellin for her coordination of the clean-up projects and the positive impact on the City. ITEM 2A. CITIZENS COMMENTS, MR. DENNIS BROWN Mr. Dennis Brown, 2725 Greenbrook Court, requested the City look into having the proposed shuttles converted from diesel to Compressed Natural Gas(CNG),therefore,the shuttles would run cleaner, require less maintenance and the fuel cost would be less. ITEM 3.VISITOR SHUTTLE SYSTEM Convention &Visitors Bureau Director P. W. McCallum recommended approval of leasing four, 24 passenger buses for a period of 36 months and to acquire a used bus for back up purposes for the Visitor Shuttle System. The proposal would increase visitor traffic and spending at Grapevine's retail, restaurant, attraction and lodging facilities. The system will operate under the Grapevine Vintage Railroad which will provide management of full-time and part-time drivers trained to operate the system seven days per week. Total cost anticipated for the first year is$771,964.00, projected revenue is$218,000.00 and charter revenues are projected at $24,000.00. Council Member Spencer questioned if The T would be paying for half the costs and Mr. McCallum responded that they would. Council Member Wilbanks expressed his preference of a trolley system. Council Member Spencer, seconded by Council Member Freed, offered a motion to authorize the implementation of a Visitor Shuttle System. The motion prevailed by the following vote: 2 04/07/09 Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: Wilbanks ITEM 4.ORDINANCE, COMBINATION TAX AND TAX INCREMENT REINVESTMENT ZONE NUMBER ONE REVENUE REFUNDING BONDS, SERIES 2009 Administrative Services Director John McGrane recommended approval of an ordinance providing for the issuance of City of Grapevine,Texas Combination Tax and Tax Increment Reinvestment Zone Number One Revenue Refunding Bonds, Series 2009, in the aggregate principal amount not to exceed$16,000,000; providing for the award of the sale thereof in accordance with specified parameters levying a tax in payment thereof; prescribing the form of said bonds; approving the Official Statement; approving execution and delivery of a bond purchase agreement and an escrow agreement. This bond ordinance is known as a parameters ordinance that allows for the refunding of bonds to take place within a period of time if certain parameters are met. The process is new to the City of Grapevine but does allow greater flexibility in the sale of the refunding bonds. Because of unstable market conditions the ordinance gives the authority to staff to choose when to sell the bonds as long as it is within the parameters of the ordinance. The parameters of the ordinance would not allow a refunding if the savings dropped below 5%. Motion by Council Member Freed, seconded by Mayor Pro Tern Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-10 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND TAX INCREMENT REINVESTMENT ZONE NUMBER ONE REVENUE REFUNDING BONDS, SERIES 2009, IN THE AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED 16,000,000; PROVIDING FOR THE AWARD OF THE SALE THEREOF IN ACCORDANCE WITH SPECIFIED PARAMETERS LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING THE FORM OF SAID BONDS; APPROVING THE OFFICIAL STATEMENT; APPROVING EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT AND AN ESCROW AGREEMENT; AND ENACTING OTHER PROVISIONS RELATING THERETO; ITEM 5. ORDINANCE, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009 3 04/07/09 Administrative Services Director McGrane recommended approval of an ordinance providing for the issuance of City of Grapevine, Texas General Obligation Refunding Bonds, Series 2009, in the aggregate principal amount not to exceed $32,000,000; providing for the award of the sale thereof in accordance with specified parameters; levying a tax in payment thereof; prescribing the form of said bonds; approving the Official Statement; approving execution and delivery of a bond purchase agreement and an escrow agreement. This bond ordinance is known as a parameters ordinance that allows for the refunding of bonds to take place within a period of time if certain parameters are met. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-11 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009, IN THE AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $32,000,000; PROVIDING FOR THE AWARD OF THE SALE THEREOF IN ACCORDANCE WITH SPECIFIED PARAMETERS; LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING THE FORM OF SAID BONDS; APPROVING THE OFFICIAL STATEMENT;APPROVING EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT AND AN ESCROW AGREEMENT; AND ENACTING OTHER PROVISIONS RELATING THERETO; ITEM 6.RESOLUTION,AUTHORIZE ARTWORK AND PANELS,SETTLEMENT TO CITY MUSEUM Convention & Visitors Bureau Director McCallum recommended approval of a resolution authorizing the purchase of graphic production services from Julie Landes for custom- designed museum display panel artwork in the total amount of $19,237.25 and for the fabrication of wall panels to house the artwork from Terry Cargill in the total amount of 26,790.00 for the Settlement to City Museum. Using bold style, large graphics and hands-on features, the Settlement to City Museum traces the steps made by Grapevine community leaders and elected from 1843 to today including; town history, city government, law enforcement and public safety, public works, lake history, airport history and much more. Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 4 04/07/09 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE PURCHASE OF GRAPHIC PRODUCTION SERVICES FROM JULIE LANDES FOR CUSTOM-DESIGNED MUSEUM DISPLAY PANEL ARTWORK AND FOR THE FABRICATION OF WALL PANELS TO HOUSE THE ARTWORK FROM TERRY CARGILL AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE ITEM 7.CONSIDERATION OF MINUTES City Secretary Huff recommended approval of the minutes of the March 24, 2009 City Council meetings as published. Motion by Council Member Freed, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of April, 2009. APPROVED: William D. Tate Mayor 5 04/07/09 ATTEST: Linda Huff City Secretary 6