HomeMy WebLinkAboutItem 16 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met for a Special Joint Workshop with
the Planning and Zoning Commission on this the 27th day of March, 2018 in Stewart Hall
at The REC of Grapevine, 1175 Municipal Way, Grapevine, with the following members
present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Spencer Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
constituting a quorum with Council Member Mike Lease being absent, with the following
members of the Planning and Zoning Commission:
Larry Oliver Chairman
Jim Fechter Member
Beth Tiggelaar Member
Gary Martin Member
Dennis Luers Member
Robert Rainwater Alternate Member
constituting a quorum with Vice Chairman BJ Wilson and Commissioner Monica Hotelling
being absent; and the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Scott Williams
Tara Brooks
City Manager
Assistant City Manager
Director of Development Services
City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:04 p.m.
Item 1. City Council and Planning and Zoning Commission to conduct a Joint Workshop
to discuss the Dallas Road Corridor Planning.
Director of Development Services Scott Williams announced the purpose of this meeting
was to follow-up with the discussion at the February 6, 2018 meeting to get thoughts and
direction from the Council and Commission regarding the development of the Dallas Road
Corridor.
Chairman Larry Oliver updated Council on the meetings that the Commission has held
on the development of the corridor which included studying the types of development, the
need to make it pedestrian friendly, and the development of an overlay for the corridor to
be included in the Master Plan.
Tim Baldwin from Rocky Mountain Transportation Planners lead the discussion and
presented information about the elements of successful transit -oriented communities
throughout the country.
The Commission and Council discussed the residential element of the community.
The Commission and Council discussed the commercial element of the community
including parking locations, uses for residents and visitors, the need for a name or brand
to create an identity, and possible design standards.
The Commission and Council discussed the development opportunities of the corridor
including the incremental development of clusters and the need to identify low energy and
high energy areas.
The Commission and Council discussed the boundaries of the district to include extending
it to Texan Trail and omitting Faith Christian School.
Mr. Baldwin and Development Services Director Williams answered questions throughout
the discussions.
Craig Melde from Architexas and Robin McCaffrey from Mesa Planning answered
questions about the timing of the creation of the overlay and design standards. The
Commission and Council discussed the next steps.
ADJOURNMENT
Mayor Tate adjourned the meeting at 7:34 p.m.
Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd
day of April, 2018.
ATTEST:
Tara Brooks
City Secretary
City Council Meeting
APPROVED:
William D. Tate
Mayor
March 27, 2018 Page 2
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th
day of March, 2018 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Spencer Council Member
Mike Lease Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
constituting a quorum, with the following members of the Planning and Zoning
Commission:
Larry Oliver Chairman
BJ Wilson Vice Chairman
Monica Hotelling Member
Beth Tiggelaar Member
Gary Martin Member
Dennis Luers Member
Robert Rainwater Alternate Member
constituting a quorum, with Commissioner Jim Fechter being absent; and the following
members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:45 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Consultation with the City Attorney regarding pending litigation relative to
Clear Channel Outdoor Inc. v. The City of Grapevine, Cause No. 236-
287939-16 pursuant to Section 551.071, Texas Government Code.
Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
Deliberate personnel relative to the appointment, duties, and employment
of the Police Chief pursuant to Section 551.074, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:50 p.m. The closed session ended at 7:29 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.071, 551.072, 551.087 or 551.074.
In regards to Section 551.071, City Manager Bruno Rumbelow requested Council
approve a Settlement in the Clear Channel v. Grapevine litigation consistent with the
terms discussed in executive session and authorize the City Manager and City Attorney
to execute all necessary documents and to take all other necessary action.
Motion was made to approve a Settlement in the Clear Channel v. Grapevine litigation
consistent with the terms discussed in executive session and authorize the City Manager
and City Attorney to execute all necessary documents and to take all other necessary
action.
Motion: Slechta
Second: Lease
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
In regards to Section 551.074, City Manager Rumbelow requested Council approve the
recommendation of the City Manager for the appointment of Michael Hamlin as Chief of
Police for the Grapevine Police Department to be effective April 27, 2018.
Motion was made to approve the recommendation of the City Manager for the
appointment of Michael Hamlin as Chief of Police for the Grapevine Police Department
to be effective April 27, 2018.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
City Council Meeting
March 20, 2018 Page 2
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers.
Item 2. Invocation and Pledge of Allegiance
Commissioner Gary Martin delivered the Invocation and led the Pledge of Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Conditional Use Permit CU17-30 and Final Plat of Lots 1 R-1 and 1 R-2, Block 1,
HFCC Addition (923 and 925 Minters Chapel Road)
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Ron Stombaugh reported the applicant was
requesting to replat Lot 1, Block 1, HFCC Addition and establish a planned industrial park
to consist of two lots. The property is currently zoned "LI" Light Industrial District.
Applicant, Moore Matthews, was available to answer questions. There were no questions
from the Commission or Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Luers
Second: Wilson
Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Spencer
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 4. Conditional Use Permit CU18-07 (Camp Bow Wow)
Mayor Tate declared the Public Hearing open.
City Council Meeting
March 20, 2018 Page 3
Development Services Assistant Director Stombaugh reported the applicant was
requesting a conditional use permit to allow a pet day care with overnight boarding on
property located at 1200 Texan Trail No. 300 and currently zoned "LI" Light Industrial
District. This is the first reading for this item. The second reading will be added to a future
agenda after the non -conforming uses are considered by the Board of Zoning Adjustment.
Applicants, Konstantine Bakintas, Chuck Grady and Linda Grady presented this item and
answered questions from the Commission and Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Wilson
Second: Hotelling
Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Spencer
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 5. Conditional Use Permit CU18-09 (Grapevine Powersports)
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Stombaugh reported the applicant was
requesting a conditional use permit to amend the previously approved site plan for a
planned commercial center, specifically to allow a motorcycle dealership with new and
used sales and service of motorcycles and associated equipment and outdoor speakers.
The property is located at 4120 William D. Tate Avenue and is currently zoned "CC"
Community Commercial District.
Applicant, Aaron McWhorter, presented this item and answered questions from the
Commission and Council.
No one spoke during the public hearing and there were two letters in opposition that were
provided.
Motion was made to close the public hearing.
Motion: Martin
Second: Hotelling
Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater
Nays: None
Approved: 7-0
City Council Meeting
March 20, 2018 Page 4
Motion was made to close the public hearing.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 6. Historic Landmark District HL17-04 (428 East Wall Street)
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Stombaugh reported the City was requesting a
designation as a historical landmark sub -district on property it owns at 428 East Wall
Street. The property is zoned "R-7.5" Single Family District. This item was approved by
the Historic Preservation Commission at their December 20, 2017 meeting.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Tieggelaar
Second: Martin
Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 7. Historic Landmark District HL18-01 (221 Austin Street)
Development Services Assistant Director Stombaugh reported the applicant was
requesting a designation as a historical landmark sub -district. The property is zoned "R-
7.5" Single Family District. Mr. Stombaugh answered questions from Council.
No one spoke during the public hearing and there were three letters in support provided.
Motion was made to close the public hearing.
Motion: Luers
Second: Martin
Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers and Rainwater
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Coy
City Council Meeting
March 20, 2018 Page 5
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Mayor Tate announced the Planning and Zoning Commission would recess to the
Planning and Zoning Conference Room to consider published business.
The City Council remained in session in the Council Chambers to consider published
business.
Item 8. Citizen Comments
Bruce Rider, 325 West Worth Street, Grapevine, addressed school shootings and the
need to make schools safe again.
PRESENTATIONS
Item 9. Pattillo, Brown and Hill, LLC, the City's auditing firm, to present the annual audit
report in compliance with the City Charter, Article 3, Section 3.14.
Chief Financial Officer Greg Jordan introduced Todd Pruitt with Pattillo, Brown and Hill,
LLC who presented the audit for Fiscal Year 2017.
Mr. Pruitt reported the audit received an unmodified opinion and was free of material
misstatements and meet general accounting principles. He also reported there were no
discrepancies in internal controls or instances of noncompliance. During Fiscal Year
2017, the City had $2.3 million in grant expenditures and there were no findings of
questioned costs related to these expenditures.
Mayor Tate announced Council would consider the recommendations of the Planning and
Zoning Commission next.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 21. Conditional Use Permit CU17-30 (923 and 925 Minters Chapel Road)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the conditional use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU17-30 and Ordinance No. 2018-
027.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
City Council Meeting
March 20, 2018 Page 6
ORDINANCE NO. 2018-027
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE
PERMIT CU17-30 TO ESTABLISH A PLANNED
INDUSTRIAL PARK IN A DISTRICT ZONED "LI" LIGHT
INDUSTRIAL DISTRICT WITHIN THE FOLLOWING
DESCRIBED PROPERTY, LOTS 1R1 AND 1R2, BLOCK 1,
HFCC ADDITION (923 AND 925 MINTERS CHAPEL ROAD)
ALL IN ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 22. Final Plat of Lots 1 R-1 and 1 R-2, Block 1, HFCC Addition
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the final plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Final Plat for Lots 1 R-1
and 1 R-2, Block 1, HFCC Addition.
Motion: Lease
Second: Freed
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 23. Conditional Use Permit CU18-07 (Camp Bow Wow)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the conditional use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU18-07 and the first reading of
Ordinance No. 2018-028.
Motion: Slechta
Second: Freed
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
City Council Meeting
March 20, 2018 Page 7
Item 24. Conditional Use Permit CU18-09 (Grapevine Powersports)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the conditional use permit with a vote of 7-0, with the condition
that the outdoor speakers be removed.
Motion was made to approve CU18-09 and Ordinance No. 2018-029, with the condition
that the outdoor speakers be removed.
Motion: Spencer
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved 7-0
ORDINANCE NO. 2018-029
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE
PERMIT CU18-09 TO AMEND THE SITE PLAN APPROVED
BY ORDINANCE NO. 2002-61, FOR A PLANNED
COMMERCIAL CENTER FOR LOT 4R1, BLOCK 1, TOM
THUMB NO. 1 ADDITION (4120 WILLIAM D. TATE
AVENUE) SPECIFICALLY TO ALLOW A MOTORCYCLE
DEALERSHIP WITH SALES, SERVICE, AND DISPLAY OF
NEW AND USED VEHICLES AND ASSOCIATED
EQUIPMENT (GRAPEVINE POWERSPORTS) IN A
DISTRICT ZONED "CC" COMMUNITY COMMERCIAL
DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 25. Historic Landmark District HL17-04 (428 East Wall Street)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the historic landmark district with a vote of 7-0.
City Council Meeting
March 20, 2018 Page 8
Motion was made to approve Historic Landmark District HL17-04 and Ordinance No.
2018-030.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-030
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DESIGNATING AN HISTORIC
LANDMARK SUBDISTRICT HL17-04 IN ACCORDANCE
WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX
"D" OF THE CODE OF ORDINANCES), DESIGNATING THE
AREA LEGALLY DESCRIBED AS 428 EAST WALL STREET
BEING LOT 6R, G E HURST SUBDIVISION, ABSTRACT
422, WILLIAM DOOLEY SURVEY AND MORE
SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT
ZONED "R-7.5" SINGLE FAMILY; PROVIDING FOR THE
ADOPTION OF THE GEORGE L BLEVINS HOUSE
HISTORIC DISTRICT PRESERVATION CRITERIA;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 26. Historic Landmark District HL18-01 (221 Austin Street)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the historic landmark district with a vote of 7-0.
Motion was made to approve Historic Landmark District HL18-01 and Ordinance No.
2018-031.
Motion: Slechta
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
City Council Meeting
March 20, 2018 Page 9
ORDINANCE NO. 2018-031
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DESIGNATING AN HISTORIC
LANDMARK SUBDISTRICT HL18-01 IN ACCORDANCE
WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX
"D" OF THE CODE OF ORDINANCES), DESIGNATING THE
AREA LEGALLY DESCRIBED AS 221 AUSTIN STREET
BEING LOT 1R, BLOCK 103, COLLEGE HEIGHTS,
ABSTRACT 422, WILLIAM DOOLEY SURVEY AND MORE
SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT
ZONED "R-7.5" SINGLE FAMILY DISTRICT; PROVIDING
FOR THE ADOPTION OF THE 221 AUSTIN STREET
HISTORIC DISTRICT PRESERVATION CRITERIA;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 27. Preliminary Plat of Lots 1-4, Block 1, Cedar Park Addition
Development Services Assistant Director Stombaugh reported the Planning
Commission approved the preliminary plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Preliminary
1-4, Block 1, Cedar Park Addition.
Motion:
Second:
Ayes:
Nays:
Approved:
Freed
Slechta
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
None
7-0
Item 28. Final Plat of Lots 1-4, Block 1, Cedar Park Addition
and Zoning
Plat of Lots
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the final plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 1-4,
Block 1, Cedar Park Addition.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
City Council Meeting
March 20, 2018 Page 10
Nays: None
Approved: 7-0
Item 29. Preliminary Plat of Lots 1-5, Block 1R, Kimball Glen
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the preliminary plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots
1-5, Block 1R, Kimball Glen.
Motion: Coy
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
City Council continued with the agenda as published.
Item 7. Chief Financial Officer to present monthly financial report.
Chief Financial Officer Greg Jordan reported the budget is trending as predicted, with all
funds expected to have a surplus at the end of the year. The biggest factors affecting the
General Fund are insurance claims costs and sales tax. The unemployment rate remains
below the national average.
NEW BUSINESS
Item 11. Consider Resolution No. 2018-026 approving the Local Project Advance
Funding Agreement with Texas Department of Transportation (TXDOT) to establish
funding participation levels for the Dallas Road Corridor Project, and take any necessary
action.
Public Works Director Bryan Beck introduced this item. This agreement will provide
$7,246,378 in funding for construction and the required TXDOT engineering/construction
management fees. Indirect costs funded by TxDOT are currently estimated at $427,097.
TxDOT also estimated $43,550 in utility relocation costs. This yields an anticipated total
cost of $8,749,713 for a total City participation requirement of $3,322,616. Funding for
the local share of the project will be paid from Certificates of Obligation issued at a later
date.
Motion was made to approve Resolution No. 2018-026 approving the Local Project
Advance Funding Agreement with the Texas Department of Transportation for
participation in the Dallas Road Corridor Project.
Motion: Freed
Second: O'Dell
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
City Council Meeting
March 20, 2018 Page 11
RESOLUTION NO. 2018-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING A LOCAL PROJECT
ADVANCE FUNDING AGREEMENT WITH THE TEXAS
DEPARTMENT OF TRANSPORTATION ADDRESSING
FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE
FOR THE DALLAS ROAD CORRIDOR PROJECT AND
PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. There were no requests to remove any items from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 12. Consider Ordinance No. 2018-023 approving the Atmos RRM (Rate Review
Mechanism) Tariff.
City Manager Rumbelow recommended approval of an ordinance approving the Atmos
Rate Review Mechanism Tariff as recommended by Steering Committee of Cities Served
by Atmos and Atmos Energy Corporation, Mid -Tex Division. The proposed tariff reduces
the rate of return on equity to 9.8%. The revised RRM Tariff also captures the reduction
in federal income tax rates from 35% to 21%, and should result in a rate reduction
effective by mid-March 2018. It also reduces the level of expenses applicable under the
new RRM Tariff. This ordinance does not change rates currently in place but sets the
calculations to be used for future RRM requests.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-023
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING A TARIFF
AUTHORIZING AN ANNUAL RATE REVIEW MECHANISM
("RRM") AS A SUBSTITUTION FOR THE ANNUAL INTERIM
RATE ADJUSTMENT PROCESS DEFINED BY SECTION
City Council Meeting
March 20, 2018 Page 12
104.301 OF THE TEXAS UTILITIES CODE, AND AS
NEGOTIATED BETWEEN ATMOS ENERGY CORP., MID-
TEX DIVISION ("ATMOS MID-TEX" OR "COMPANY") AND
THE STEERING COMMITTEE OF CITIES SERVED BY
ATMOS; REQUIRING THE COMPANY TO REIMBURSE
CITIES' REASONABLE RATEMAKING EXPENSES;
ADOPTING A SAVINGS CLAUSE; DETERMINING THAT
THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH
THE REQUIREMENTS OF THE OPEN MEETINGS ACT;
DECLARING AN EFFECTIVE DATE; AND REQUIRING
DELIVERY OF THIS ORDINANCE TO THE COMPANY AND
LEGAL COUNSEL FOR THE STEERING COMMITTEE;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 13. Consider the renewal of an annual contract for emergency medical supplies with
Bound Tree Medical, LLC.
Fire Chief Darrell Brown recommended approval of the renewal of the contract for
emergency medical supplies in an estimated amount of $137,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 14. Consider the award of an informal request for quote for fertilizer for the
Grapevine Golf Course from Harrell's, LLC.
Golf Director Russell Pulley recommended approval of the award of an informal request
for quote for fertilizer in an amount not to exceed $24,045.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 15. Consider Resolution No. 2018-027 authorizing the purchase of swimming pool
chemicals for the Parks and Recreation Department from DCC, Inc.
Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of
swimming pool chemicals for a total amount not to exceed $61,500.
Motion was made to approve the consent agenda as presented.
City Council Meeting
March 20, 2018 Page 13
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SWIMMING POOL CHEMICALS THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 16. Consider Resolution No. 2018-028 authorizing a sole source purchase of a
police motorcycle from Longhorn Harley-Davidson.
Public Works Director Beck recommended approval of the resolution authorizing a sole
source purchase of a police motorcycle for an amount not to exceed $33,420.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE OF
A POLICE MOTORCYCLE FOR THE POLICE
DEPARTMENT FROM A SOLE SOURCE VENDOR AND
PROVIDING AN EFFECTIVE DATE
Item 17. Consider awarding an Engineering Design and Construction Phase Services
Contract with DeltaTek Engineering for the design, construction, and inspection of the
Barton Elevated Storage Tank Project and Ordinance No. 2018-024 appropriating funds
in the Enterprise Capital Fund.
Public Works Director Beck recommended approval of the award of a contract for the
design and inspection phase of the Barton Elevated Storage Tank Project for an amount
of $58,500. The proposed ordinance appropriates $700,000 to include the construction
contract.
City Council Meeting
March 20, 2018 Page 14
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-024
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROPRIATING $700,000 IN THE
UTILITY ENTERPRISE CAPITAL FUND FOR THE BARTON
ELEVATED STORAGE TANK REPAIRS AND
RENOVATIONS PROJECT; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
Item 18. Consider awarding an Engineering Design and Construction Phase Services
Contract with DeltaTek Engineering for the design, construction, and inspection of the
Peach Elevated Storage Tank and Ordinance No. 2018-025 appropriating funds in the
Utility Enterprise Capital Fund.
Public Works Director Beck recommended approval of $72,250 for the design and
inspection of the Peach Elevated Storage Tank. The proposed ordinance appropriates
$1,000,000 to include the construction phase.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-025
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROPRIATING $1,000,000 IN THE
UTILITY ENTERPRISE CAPITAL FUND FOR THE PEACH
ELEVATED STORAGE TANK REPAIR AND RENOVATIONS
PROJECT; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 19. Consider awarding an Engineering Design Services Contract to GWC
Engineering L.P. for the design and construction of the erosion control structure at Big
Bear Creek at the sanitary sewer aerial crossings and Ordinance No. 2018-026
appropriating funds in the Utility Enterprise Capital Fund.
City Council Meeting
March 20, 2018 Page 15
Public Works Director Beck recommended approval of a contract for the design of a
channel armoring project to control erosion on Big Bear Creek in an amount of $43,330.
The proposed ordinance appropriates $375,000 to include the future construction phase.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-026
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROPRIATING $375,000 IN THE
UTILITY ENTERPRISE CAPITAL FUND FOR THE DESIGN
AND CONSTRUCTION OF THE EROSION CONTROL
STRUCTURE ON BIG BEAR CREEK AT THE SANITARY
SEWER AERIAL CROSSING; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 20. Consider the minutes of the March 6, 2018 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:16 p.m.
Motion: Spencer
Second: Coy
Ayes: Tate, Freed, Spencer, Tate, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd
day of April, 2018.
City Council Meeting
March 20, 2018 Page 16
ATTEST:
Tara Brooks
City Secretary
City Council Meeting
APPROVED:
William D. Tate
Mayor
March 20, 2018 Page 17