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HomeMy WebLinkAbout2018-04-03 Regular Meeting���� CITY OF GRAPEVINE, TEXAS q gay . REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 3, 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. 7:00 p.m. 7:00 p.m. 7:30 p.m. Dinner - City Council Conference Room Call to Order of City Council Meeting - City Council Chambers Executive Session - City Council Conference Room Joint Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Mike Lease 3. Posting the Colors and Pledges of Allegiance: Boy Scout Troop 28 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Mayor Tate to present a proclamation recognizing Child Abuse Prevention Month. 6. Library Director to present Grapevine Public Library update. NEW BUSINESS 7. Consider Resolution No. 2018-029 authorizing an emergency purchase of baseball field netting for the Parks and Recreation department from Nets of Texas and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider Resolution No. 2018-030 authorizing the purchase of an irrigation system upgrade for the Grapevine Golf Course from Professional Turf Products, L.P. Golf Director recommends approval. Consider Resolution No. 2018-031 authorizing the purchase of radar systems for the Police department from Applied Concepts, Inc. Police Chief recommends approval. 10. Consider the renewal of an annual contract for concrete services primarily for the Public Works department with Manning Concrete Sawing. Public Works Director recommends approval. 11. Consider an award of bid for purchase of a sprinter bus for the Parks and Recreation Department to Creative Bus Sales, Inc. Public Works Director recommends approval. 12. Consider Resolution No. 2018-032 authorizing a sole source purchase of pipe inspection software for the Public Works department from Infrastructure Technologies, LLC. Public Works Director recommends approval. 13. Consider Resolution No. 2018-033 authorizing an annual contract for HVAC preventive maintenance services for Facility Services with The Brandt Companies, LLC. Public Works Director recommends approval. 14. Consider the award of an informal request for quote to purchase turbidity meters from the Hach Company. Public Works Director recommends approval. City Council April 3, 2018 Page 2 15. Consider a construction services contract for the Wastewater Treatment Plant Train 1 Circular Clarifiers Replacement Project with AIITech Engineering Corporation and Ordinance No. 2018-032 appropriating funds. Public Works Director recommends approval. 16. Consider the minutes of the March 20, 2018 Regular City Council meeting and the March 27, 2018 Special City Council and Planning and Zoning Commission meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on March 30, 2018 by 5:00 p.m. Tara Brooks City Secretary City Council * * "* April 3, 2018 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of April, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs John F. Boyle, Jr. Matthew C.G. Boyle Tara Brooks City Manager Assistant City Manager City Attorney Assistant City Attorney City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:26 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation Council Member Mike Lease delivered the invocation. Item 3. Posting the Colors and American Pledge of Allegiance Boy Scout Troop 28 posted the colors and led the Pledges of Allegiance. Mayor Pro Tem Freed joined the meeting at 7:33 p.m. Item 4. Citizen Comments There was no one wishing to speak during the citizen comments. PRESENTATIONS Item 5. Mayor Tate to present a proclamation recognizing Child Abuse Prevention Month. Mayor Tate declared April Child Abuse Prevention Month and presented the proclamation to Julie Evans with Alliance for Children. Ms. Evans thanked the Council and City for recognizing Child Abuse Prevention Month and thanked the Grapevine Police Department for their work with Alliance for Children to keep children safe. Item 6. Library Director to present Grapevine Public Library update. Library Director Janis Roberson described the grants the library has received over the last year, including the M.R. and Evelyn Hudson Grant, Best Buy Grant, Texas Book Festival Grant, and the donations from the Family Foundation and Trusts. Ms. Roberson described the donations, in both money and time, of the Friends of the Library. Overall, City Council April 3, 2018 Page 2 the library received $47,257 in donations for new equipment and programs over the last year. NEW BUSINESS Item 7. Consider Resolution No. 2018-029 authorizing an emergency purchase of baseball field netting for the Parks and Recreation department from Nets of Texas and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item for the purchase of baseball field netting for an amount not to exceed $80,000 for the Oak Grove Ballfield Complex specifically on Fields H and I to reduce the number of foul balls leaving the field of play. Director Mitchell answered questions from Council. Chief Financial Officer Greg Jordan answered questions regarding filed claims. Motion was made to approve Resolution No. 2018-029 authorizing the emergency purchase of baseball field netting from Nets of Texas. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR AN EMERGENCY PURCHASE OF BASEBALL FIELD NETTING FOR THE PARKS AND RECREATION DEPARTMENT AND PROVIDING AN EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider Resolution No. 2018-030 authorizing the purchase of an irrigation system upgrade for the Grapevine Golf Course from Professional Turf Products, L.P. City Council April 3, 2018 Page 3 Golf Director Russell Pulley recommended approval of the resolution authorizing the purchase of an irrigation system upgrade from Professional Turf Products, LP for an amount not to exceed $49,975. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN IRRIGATION UPGRADE FOR THE GRAPEVINE GOLF COURSE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Consider Resolution No. 2018-031 authorizing the purchase of radar systems for the Police department from Applied Concepts, Inc. Police Chief Eddie Salame recommended approval of the purchase of nine radar systems from Applied Concepts, Inc. for new police units in an amount not to exceed $27,112. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE RADAR SYSTEMS FOR THE POLICE DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Consider the renewal of an annual contract for concrete services primarily for the Public Works department with Manning Concrete Sawing. City Council April 3, 2018 Page 4 Public Works Director Bryan Beck recommended approval of the purchase of concrete services from Manning Concrete Sawing for an estimated amount of $500,000. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider an award of bid for purchase of a sprinter bus for the Parks and Recreation Department to Creative Bus Sales, Inc. Public Works Director Beck recommended approval of the purchase of a sprinter bus for an amount not to exceed $68,320. The sprinter bus will be used by the Active Adults division to transport seniors to events within the City and other local areas. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 12. Consider Resolution No. 2018-032 authorizing a sole source purchase of pipe inspection software for the Public Works department from Infrastructure Technologies, LLC. Public Works Director Beck recommended approval of the sole source purchase of pipe inspection software from Infrastructure Technologies LLC for an amount not to exceed $27,125. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PIPE INSPECTION SOFTWARE FOR THE PUBLIC WORKS City Council April 3, 2018 Page 5 DEPARTMENT FROM A SOLE SOURCE AND PROVIDING AN EFFECTIVE DATE Item 13. Consider Resolution No. 2018-033 authorizing an annual contract for HVAC preventive maintenance services for Facility Services with The Brandt Companies, LLC. Public Works Director Beck recommended approval of the annual contract for HVAC preventive maintenance with The Brandt Companies for an amount not to exceed $65,230. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE HVAC PREVENTIVE MAINTENANCE SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Consider the award of an informal request for quote to purchase turbidity meters from the Hach Company. Public Works Director Beck recommended approval of the purchase of twelve turbidity meters from the Hach Company for an amount not to exceed $27,495. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider a construction services contract for the Wastewater Treatment Plant Train 1 Circular Clarifiers Replacement Project with AIITech Engineering Corporation and Ordinance No. 2018-032 appropriating funds. Public Works Director Beck recommended approval of the construction services contract for the Wastewater Treatment Plant Train 1 Circular Clarifiers Replacement Project and City Council April 3, 2018 Page 6 the ordinance appropriating funds. AIITech Engineering Corporation will replace the train for an amount not to exceed $608,300. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-032 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $608,300 IN THE UTILITY ENTERPRISE CAPITAL FUND FOR THE WASTEWATER TREATMENT PLANT TRAIN 1 CIRCULAR CLARIFIERS REPLACEMENT PROJECT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the minutes of the March 20, 2018 Regular City Council meeting and the March 27, 2018 Special City Council and Planning and Zoning Commission meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:02 p.m. Motion: Lease Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of April, 2018. City Council April 3, 2018 Page 7 ATTEST: •Tara Brooks City Secretary APPROVED: William D. Tate Mayor City Council April 3, 2018 Page 8