HomeMy WebLinkAboutItem 22 - FuelsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 17, 2018
SUBJECT: APPROVAL OF A RESOLUTION FOR ANNUAL CONTRACTS FOR
VARIOUS FUELS
RECOMMENDATION: City Council to consider a resolution authorizing annual contracts for
various fuels for the Public Works Fleet Services Department with primary
vendor Martin Eagle Oil Company and secondary vendor Douglas
Distributing.
FUNDING SOURCE: Funds for this purchase are available in accounts 100-14110-000-0
(Inventory -Unleaded Fuel) 100-14105-000-0 (Inventory -Diesel Fuel) and
100-14114-000-0 (Inventory E-85 Fuel) (210-44285-340-2 Golf Fuel) for
an annual estimated amount of $850,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for various
fuels to be ordered on an as -needed basis. The Public Works Department
and Purchasing reviewed the contract for specification compliance and
pricing and determined that the contracts would provide the best service
and pricing for meeting the needs of the City. By awarding primary and
secondary contracts, this assures product availability. Approximately 18
public entities will utilize this contract managed by Tarrant County.
Purchases will be made in accordance with an existing Interlocal
Cooperative Agreement with Tarrant County, Texas as allowed by Texas
Local Government Code, Section 271 and Texas Government Code,
Section 791.
Tarrant County, Texas solicited bids for an annual contract for fuel. Five
bids and three no bids were submitted. Based on evaluations by the
Tarrant County Texas Transportation Services Department, Maintenance
Precincts and Purchasing, Martin Eagle Oil Company was awarded the
primary contract and Douglas Distributing was awarded the secondary
contract on February 27, 2018. The contracts are for an initial one-year
period with three, one-year renewal options.
Staff recommends approval.
PH/LW
RESOLUTION NO. 2018-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR VARIOUS FUELS THROUGH AN ESTABLISHED
INTERLOCAL PARTICIPATION AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into a cooperative purchasing
program agreement with other qualified entities in the State of Texas; and
WHEREAS, Tarrant County, Texas is a qualified entity as authorized by Texas
Local Government Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with Tarrant County, Texas and wishes to utilize established contracts meeting all State
of Texas bidding requirements; and
WHEREAS, Tarrant County, Texas has established a primary contract with Martin
Eagle Oil Company and a secondary contract with Douglas Distributing, contract No.
2018-057, Annual Contract for Fuel; and
WHEREAS, the City of Grapevine, Texas has a need to purchase various fuels for
the City; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
contracts for various fuels with Martin Eagle Oil Company and Douglas Distributing
through an interlocal cooperative purchasing agreement with Tarrant County, Texas in an
annual estimated amount of $850.000.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of various fuels.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of April, 2018.
ATTEST:
APPROVED:
William D. Tate
Mayor
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-038 2