HomeMy WebLinkAboutItem 18 - Microsoft LicensesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 17, 2018
SUBJECT: APPROVAL FOR AN ANNUAL CONTRACT FOR MICROSOFT
LICENSES
RECOMMENDATION: City Council to consider a resolution authorizing an annual contract for
Microsoft licenses from SHI Government Solutions, Inc. for the Information
Technology Department.
FUNDING SOURCE: Funds for this purchase are available in accounts 100-44500-101-002 (IT
Software License and Maintenance Fees) and 100-12050-000-000 for an
amount not to exceed $282,326.
BACKGROUND: This purchase is a new contract for our Microsoft Enterprise Licenses
Agreement for Office 365. This licensing agreement includes the Microsoft
Office suite, the Windows virtual desktop environment, the Microsoft
Outlook email system, and SharePoint.
This purchase will be made in accordance with an existing interlocal
agreement with the State of Texas Department of Information Resources
(DIR) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to SHI
Government Solutions, Inc. The Purchasing and IT staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would provide the best service and pricing for
meeting the needs of the City. This annual contract has two, one year
renewal options.
Staff recommends approval.
AP/BS
RESOLUTION NO. 2018-036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
MICROSOFT LICENSES THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, the State of Texas Department of Information Resources (DIR) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with the DIR and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, the DIR has established a contract with SHI Government Solutions
under contract number DIR-TSO-4092 for IT Products and Related Services; and
WHEREAS, the City of Grapevine, Texas has a need for an annual contract with
renewals for Microsoft licenses; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of Microsoft licenses from SHI Government Solutions through an interlocal
agreement with DIR for an amount not to exceed $282,326.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of Microsoft licenses for the City.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of April, 2018.
ATTEST:
APPROVED:
William D. Tate
Mayor
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-036 2