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HomeMy WebLinkAboutItem 21 - Radio Antenna RelocationMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: APRIL 17, 2018 SUBJECT: APPROVAL OFA RESOLUTION FOR THE SOLE SOURCE PURCHASE OF RADIO ANTENNA RELOCATION SERVICES AND APPROPRIATION ORDINANCE RECOMMENDATION: City Council to consider a resolution authorizing a sole source purchase of radio antenna relocation services for the Police Department from Motorola Solutions and approval of an appropriation ordinance. FUNDING SOURCE: Upon approval of the attached appropriation ordinance funds for this purchase will be available in the Utility Enterprise Capital Fund (account 201-43465-534-000-180106) for an amount not to exceed $89,166. BACKGROUND: This purchase is for the temporary relocation of the public safety radio antennas and cables from the Barton Street water tower while Public Works completes the rehabilitation project on the water tower. On March 20, 2018, Council approved a project for the design, construction, and inspection of the Barton Elevated Storage Tank. In order to complete this project, the public safety radio antennas, amplifiers, and associated cables must be removed from the tank and relocated temporarily. Public Works has approved this temporary relocation site, which will not interfere with the rehabilitation project. This contract will allow Motorola Solutions to relocate the antennas and cables to temporary poles being installed by AT&T Wireless, next to the tower. Once the tower project is complete, Motorola Solutions will install new cable to the top of the water tower and move the public safety radio antennas and amplifiers back to the top of the tower. Motorola Solutions is currently under contract for the maintenance of the tower site; therefore, Motorola Solutions is the vendor of choice to perform this work. The purchase of radio antenna relocation services will be made as a sole source purchase from Motorola Solutions in accordance with Local Government Code Chapter 252, Subchapter B, §252.022. General Exemptions (a) (7) (D). Since the public safety radio system is shared by six cities (Grapevine, Bedford, Euless, Colleyville, Southlake, and Keller) each city is responsible for 1/6th of the total project cost. Grapevine Finance will bill each city for their share ($14,861). The associated revenue received from the participating cities will be recorded to the Utility Enterprise Capital Fund resulting in a net cost to the City of $14,861. Staff recommends approval. MB/BS RESOLUTION NO. 2018-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR A SOLE SOURCE PURCHASE OF RADIO ANTENNA RELOCATION SERVICES FOR THE POLICE DEPARTMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by Texas Local Government Code Chapter 252, Subchapter B, § 252.022. General Exemptions (a)(7)(D) to purchase radio antenna relocation services for the Police department on a sole source basis; and WHEREAS, The Police department has a need relocate radio antennas temporarily; and WHEREAS, Motorola Solutions is the sole source service provider as they are the annual maintenance provider of the City's radio system; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the sole source purchase of radio antenna relocation services from Motorola Solutions for an amount not to exceed $89,166. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said radio antenna relocation services. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of April, 2018. ATTEST: APPROVED: William D. Tate Mayor Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney Resolution No. 2018-037 2 ORDINANCE NO. 2018-035 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $89,166 IN THE UTILITY ENTERPRISE CAPITAL FUND FOR THE SOLE SOURCE PURCHASE OF RADIO ANTENNA RELOCATION SERVICES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE WHEREAS, On March 20, 2018, City Council approved a project for the design, construction, and inspection of the Barton Elevated Storage Tank; and WHEREAS, in order to complete this project, the public safety radio antennas, amplifiers, and associated cables must be removed from the tank and relocated temporarily; and WHEREAS, Staff is recommending approval a sole source purchase of radio antenna relocation services from Motorola Solutions; and WHEREAS, upon approval, this ordinance will make the total project funds available for the relocation services contract in the amount of $89,166; and WHEREAS, all constitutional and statutory prerequisites for the approval of this ordinance have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this ordinance is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated herein above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council hereby authorizes $89,166 to be appropriated in the Utility Enterprise Capital Fund for the relocation of radio antenna services. Section 3. The fact that the present ordinances and regulations of the City of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the public creates an emergency which requires that this ordinance become effective from and after the date of its passage, and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of April, 2018. ATTEST: APPROVED: William D. Tate Mayor Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney Ordinance No. 2018-035 2