HomeMy WebLinkAboutItem 21 - Radio Antenna RelocationMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 17, 2018
SUBJECT: APPROVAL OFA RESOLUTION FOR THE SOLE SOURCE PURCHASE
OF RADIO ANTENNA RELOCATION SERVICES AND APPROPRIATION
ORDINANCE
RECOMMENDATION: City Council to consider a resolution authorizing a sole source purchase of
radio antenna relocation services for the Police Department from Motorola
Solutions and approval of an appropriation ordinance.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance funds for this
purchase will be available in the Utility Enterprise Capital Fund (account
201-43465-534-000-180106) for an amount not to exceed $89,166.
BACKGROUND: This purchase is for the temporary relocation of the public safety radio
antennas and cables from the Barton Street water tower while Public
Works completes the rehabilitation project on the water tower. On March
20, 2018, Council approved a project for the design, construction, and
inspection of the Barton Elevated Storage Tank. In order to complete this
project, the public safety radio antennas, amplifiers, and associated
cables must be removed from the tank and relocated temporarily. Public
Works has approved this temporary relocation site, which will not interfere
with the rehabilitation project. This contract will allow Motorola Solutions
to relocate the antennas and cables to temporary poles being installed by
AT&T Wireless, next to the tower. Once the tower project is complete,
Motorola Solutions will install new cable to the top of the water tower and
move the public safety radio antennas and amplifiers back to the top of the
tower. Motorola Solutions is currently under contract for the maintenance
of the tower site; therefore, Motorola Solutions is the vendor of choice to
perform this work.
The purchase of radio antenna relocation services will be made as a sole
source purchase from Motorola Solutions in accordance with Local
Government Code Chapter 252, Subchapter B, §252.022. General
Exemptions (a) (7) (D).
Since the public safety radio system is shared by six cities (Grapevine,
Bedford, Euless, Colleyville, Southlake, and Keller) each city is
responsible for 1/6th of the total project cost. Grapevine Finance will bill
each city for their share ($14,861). The associated revenue received from
the participating cities will be recorded to the Utility Enterprise Capital
Fund resulting in a net cost to the City of $14,861.
Staff recommends approval.
MB/BS
RESOLUTION NO. 2018-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE FOR A SOLE
SOURCE PURCHASE OF RADIO ANTENNA RELOCATION
SERVICES FOR THE POLICE DEPARTMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code Chapter 252,
Subchapter B, § 252.022. General Exemptions (a)(7)(D) to purchase radio antenna
relocation services for the Police department on a sole source basis; and
WHEREAS, The Police department has a need relocate radio antennas
temporarily; and
WHEREAS, Motorola Solutions is the sole source service provider as they are the
annual maintenance provider of the City's radio system; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the sole
source purchase of radio antenna relocation services from Motorola Solutions for an
amount not to exceed $89,166.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said radio antenna relocation services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of April, 2018.
ATTEST:
APPROVED:
William D. Tate
Mayor
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2018-037 2
ORDINANCE NO. 2018-035
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROPRIATING $89,166 IN THE
UTILITY ENTERPRISE CAPITAL FUND FOR THE SOLE
SOURCE PURCHASE OF RADIO ANTENNA RELOCATION
SERVICES; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, On March 20, 2018, City Council approved a project for the design,
construction, and inspection of the Barton Elevated Storage Tank; and
WHEREAS, in order to complete this project, the public safety radio antennas,
amplifiers, and associated cables must be removed from the tank and relocated
temporarily; and
WHEREAS, Staff is recommending approval a sole source purchase of radio
antenna relocation services from Motorola Solutions; and
WHEREAS, upon approval, this ordinance will make the total project funds
available for the relocation services contract in the amount of $89,166; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated herein above are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes $89,166 to be appropriated
in the Utility Enterprise Capital Fund for the relocation of radio antenna services.
Section 3. The fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the public creates an emergency which requires that this ordinance
become effective from and after the date of its passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of April, 2018.
ATTEST:
APPROVED:
William D. Tate
Mayor
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2018-035 2