HomeMy WebLinkAboutItem 15 - Hauling of Debris and AggregatesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 1, 2018
SUBJECT: APPROVAL FOR THE AWARD OF AN ANNUAL CONTRACT FOR
HAULING OF DEBRIS AND AGGREGATES
RECOMMENDATION: City Council to consider award of an annual contract for hauling away
debris and aggregates to Q. Roberts Trucking, Inc. for the Public Works
Street Department.
FUNDING SOURCE: Funds for this purchase are available in account 174-43301-415-090
(Transportation Infrastructure Maintenance) for an annual estimated
amount of $100,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for hauling
of various types of debris and aggregates which will be removed from
construction or maintenance projects performed by City crews.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid
advertisement was posted in the Fort Worth Star Telegram on March 1
and 8, 2018. RFB 473-2018 was issued through the City eBid system with
232 invitations sent out. Seventeen (17) vendors viewed and downloaded
the RFB and three bids were received. The bid was opened electronically
and publicly on March 29, 2018 at 2 pm. The contract will be for an initial
one-year period with four one-year renewal options.
Based on the evaluation of the bid by Purchasing and the Public Works
department, it was determined the award be made to Q. Roberts Trucking,
Inc. based on the lowest responsible and responsive bid meeting
specifications.
Staff recommends approval
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Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.
ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED AS A COMMENT ON
THE RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. THE CITY WILL MAKE A DETERMINATION AS TO TI -If
RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE LAWS, CITY OF GRAPEVINE PURCHASING GUIDELINES., AND PROJECT DOCUMENI
INCLUDING BUT NOT LIMITED TO, THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON AWARD OF THE
CONTRACT AND., ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME.
IOFB 473-2018 - Page 1