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Home My WebLink AboutItem 14 - Elevator MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: MAY 1, 2018 SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR ELEVATOR MAINTENANCE SERVICES RECOMMENDATION: City Council to consider the renewal of an annual contract for elevator maintenance services with ThyssenKrupp Elevator Corporation for Facility Services. FUNDING SOURCE: Funds for this purchase are available in accounts 100-43350-118-002 (Building Maintenance) for $23,613, 115-43350-350-001 (CVB Building Maintenance) for $7,794, and 115-43350-350-003 (CVB Building Maintenance) for $2,698 for an amount not to exceed $34,105. BACKGROUND: This contract will provide full service elevator maintenance including repairs, routine maintenance and safety testing to comply with state code requirements and extend the life of all elevators and related equipment located in various City buildings. Scheduled elevator preventive maintenance will be performed quarterly. The preventative maintenance program will include inspection and evaluation to identify maintenance or repair requirements. If repairs are needed, the contractor will perform repairs at no additional cost. Elevators are located at the Palace Theatre, Old Police Building, Wallis Hotel, CVB Headquarters (2), City Hall, Public Safety (5), Peach Water Tower and The REC. This annual contract will be made in accordance with an existing Cooperative Agreement with the National Joint Powers Alliance as allowed by Texas Local Government Code, Section 271 and Texas Government Code, Chapter 791. This contract was for an initial one-year period with four optional renewals. This is the first optional renewal. Bids were taken by the cooperative and a contract was awarded to ThyssenKrupp Elevator Corporation. The Facility Services staff and Purchasing reviewed the contract for specification compliance and pricing and determined that the contract would provide the best service and pricing for meeting the needs of the City. Staff recommends approval CH/LW