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HomeMy WebLinkAboutItem 16 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th day of April, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Beth Tiggelaar Member Dennis Luers Member constituting a quorum, with Commissioners Gary Martin and Robert Rainwater being absent; and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:33 p.m. The closed session ended at 7:22 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. In regards to Section 551.071, City Manager Bruno Rumbelow requested Council approve the Third Amendment to Land Purchase and Sale Agreement with Stand Rock Grapevine, LLC, and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve the Third Amendment to Land Purchase and Sale Agreement with Stand Rock Grapevine, LLC, and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion: Spencer Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called for a break at 7:30 p.m. City Council reconvened at 7:37 in Joint Session with the Planning and Zoning Commission. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:37 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Beth Tiggelaar delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU18-08 (The Shacks/The Wallis/The Baker), Preliminary Plat for Lot 1, Block A, Charleston Addition and Final Plat for Lot 1, Block A, Charleston Addition City Council Meeting April 17, 2018 Page 2 Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting a conditional use permit to establish a master site development plan to include, but not be limited to, building elevation improvements to the existing multi-tenant retail building; adding a new multi-structure retail and restaurant development; adding two, four- story multifamily structures; and adding two, three-story brownstone structures. The applicant was also requesting to plat Lot 1, Block A, Charleston Addition. The property is located at 3570 and 3580 North Grapevine Mills Boulevard and 3155 Stars and Stripes Way and is currently zoned "CC" Community Commercial. Applicant, Lucy Billingsly, presented this proposal and answered questions from the Commission and Council. Architect Bob Lansing and Project Manager Lucilo Pena answered questions from the Commission and Council. Craig Melde with Architexas addressed questions regarding the multi-family design regulations. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, and Luers Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU18-03 and Special Use Permit SU18-02 (Corky's) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved site plan for a planned commercial center, specifically to allow the possession, storage, retail sales and on-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a restaurant with outside dining and a special use application to allow skill/coin-operated machines in excess of eight machines. The property is located at 3520 North Grapevine Mills Boulevard and is currently zoned "CC" Community Commercial. Applicant Chris Housewright introduced Neil Hupfauer who presented this item and answered questions from Council. City Council Meeting April 17, 2018 Page 3 No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Fechter Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, and Luers Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Slechta Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU18-01A (Boomeriack's) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved site plan for a planned commercial center to allow the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed drinks) in conjunction with a restaurant, specifically to revise the building elevations. The property is located at 201 West State Highway 114 and is currently zoned "CC" Community Commercial. Applicant Bruce Hvidsten presented the proposed project and answered questions from the Commission and Council. Development Services Assistant Director Stombaugh answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Hotelling Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, and Luers Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting April 17, 2018 Page 4 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 6. Citizen Comments Will Frary, 2348 Countryside, Denton, spoke about his blacksmith shop at the train station. He requested Council look into his eviction notice and allow him to stay. Greg Smith, 1818 Running River Road, Garland, spoke in favor of Mr. Frary and his blacksmith shop. Frederic R. Calvert, 2088 Camelot Drive, Lewisville, spoke in favor of Mr. Frary and his blacksmith shop. PRESENTATIONS Item 7. Development Services Director to present proposed amendments to the City of Grapevine Code of Ordinances, Chapter 7, Section 7-127, Fences. Development Services Director Scott Williams presented this item specifically as it relates to amending fencing regulations in front yards and corner lots. Mr. Williams stated he would bring this item forward on the May 1 agenda for Council action. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 28. Conditional Use Permit CU18-08 (The Shacks/The Wallis/The Baker) — Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 6-0. Motion was made to approve Conditional Use Permit CU18-08 and Ordinance No. 2018- 037. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-037 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF City Council Meeting April 17, 2018 Page 5 ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU18-08 TO ESTABLISH A MASTER SITE DEVELOPMENT PLAN TO INCLUDE BUT NOT BE LIMITED TO BUILDING ELEVATION IMPROVEMENTS TO THE EXISTING MULTI-TENANT RETAIL BUILDING ALONG WITH APPROXIMATELY 25,800 SQUARE FEET OF NEW MULTI-STRUCTURE RETAIL AND RESTAURANT DEVELOPMENT AND TWO, FOUR STORY MULTIFAMILY STRUCTURES AND TWO, THREE STORY BROWNSTONE STRUCTURES TOTALING 432 UNITS IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS (3570 AND 3580 NORTH GRAPEVINE MILLS BOULEVARD AND 3155 STARS AND STRIPES WAY) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Preliminary Plat for Lot 1, Block A, Charleston Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the preliminary plat with a vote of 6-0. Motion was made to approve the Statement of Findings and the Preliminary Plat of Lot 1, Block A, Charleston Addition. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 30. Final Plat for Lot 1, Block A, Charleston Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 6-0. City Council Meeting April 17, 2018 Page 6 Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block A, Charleston Addition. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 31. Conditional Use Permit CU18-03 (Corky's) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 6-0. Motion was made to approve Conditional Use Permit CU18-03 and Ordinance No. 2018- 038. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-038 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU18-03 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2007-06 FOR A PLANNED COMMERCIAL CENTER SPECIFICALLY TO ALLOW THE POSSESSION, STORAGE, RETAIL SALE AND ON- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT WITH OUTSIDE DINING (CORKY'S GAMING BISTRO) (3520 NORTH GRAPEVINE MILLS BOULEVARD) IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL City Council Meeting April 17, 2018 Page 7 WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Special Use Permit SU18-02 (Corky's) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the special use permit with a vote of 6-0. Motion was made to approve Special Use Permit SU 18-02 and Ordinance No. 2018-039. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-039 AN ORDINANCE ISSUING A SPECIAL USE PERMIT IN ACCORDANCE WITH SECTION 49 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE BY GRANTING SPECIAL USE PERMIT SU18-02 TO ALLOW SKILL/COIN-OPERATED GAMES IN EXCESS OF EIGHT MACHINES IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS UNDER CITY OF GRAPEVINE ORDINANCE NO. 82-73 (CORK'S GAMING BISTRO) (3520 NORTH GRAPEVINE MILLS BOULEVARD), ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council Meeting April 17, 2018 Page 8 Item 33. Conditional Use Permit CU18-01A (Boomeriack's) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 6-0. Motion was made to approve Conditional Use Permit CU18-01A and Ordinance No. 2018- 040. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-040 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU18-01A AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2010-45 FOR A PLANNED COMMERCIAL CENTER WITH THE POSSESSION, STORAGE, RETAIL SALE, AND ON- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES IN CONJUNCTION WITH A RESTAURANT, SPECIFICALLY TO REVISE THE BUILDING ELEVATIONS IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT FOR LOT 5, BLOCK 6, METROPLACE SECOND INSTALLMENT (BOOMERJACK'S) (201 WEST STATE HIGHWAY 114) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council Meeting April 17, 2018 Page 9 Council continued with the rest of the agenda in the published order. Item 8. Chief Financial Officer to present monthly financial report. Chief Financial Officer Greg Jordan reported that sales tax remains flat but is trending close to budget. All funds are expected to end the fiscal year with a surplus. OLD BUSINESS Item 9. Conditional Use Permit CU18-07 (Camp Bow Wow) The applicant was requesting a conditional use permit to allow a pet day care with overnight boarding. The property is located at 1200 Texan Trail No. 300 and is currently zoned "LI" Light Industrial District. The public hearing and first reading of this item were held on March 20, 2018. On April 2, 2018 the Board of Zoning Adjustment approved the applicant's request for a special exception relative to open space, impervious coverage, and landscape requirements. Motion was made to approve Conditional Use Permit CU18-07 and the second reading of Ordinance No. 2018-028. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-028 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU18-07 TO ALLOW FOR A PET DAY CARE WITH OVERNIGHT BOARDING (CAMP BOW WOW) (1200 TEXAN TRAIL, NO. 300) IN A DISTRICT ZONED "LI" LIGHT INDUSTRIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP. PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE City Council Meeting April 17, 2018 Page 10 SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE NEW BUSINESS Chief Financial Officer Jordan presented items 10 and 11 concurrently. Council considered item 11 first. Item 11. Consider Ordinance No. 2018-033 authorizing the issuance and sale of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2018; levying a tax in payment thereof; prescribing the form of said certificates; awarding the sale of the certificates; approving the official statement; approving and enacting other provisions relating thereto and take any necessary action. This action will authorize the issuance of Certificates of Obligation not to exceed $32,310,000 total principal amount for the purpose of paying contractual obligations to be incurred for the Grapevine Main station project. Motion was made to approve Ordinance No. 2018-033 authorizing the issuance and sale of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2018; levying a tax in payment thereof; prescribing the form of said certificates; awarding the sale of the certificates; approving the official statement; approving and enacting other provisions Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-033 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ISSUANCE AND SALE OF CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2018, IN THE AGGREGATE PRINCIPAL AMOUNT OF $3273107000; LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING THE FORM OF SAID CERTIFICATES; AWARDING THE SALE OF THE CERTIFICATES; APPROVING THE OFFICIAL STATEMENT; APPROVING AND ENACTING OTHER PROVISIONS RELATING THERETO Item 10. Consider Resolution No. 2018-034 authorizing the issuance and sale of City of Grapevine, Texas, General Obligation Refunding Bonds, Series 2018; levying a tax in Payment thereof; awarding the sale of the bonds, prescribing the form of said bonds; approving execution and delivery of a deposit agreement; approving the official City Council Meeting April 17, 2018 Page 11 statement, approving and enacting other provisions relating thereto and take any necessary action. This action will refund 2014 Certificates of Obligation that were used in the amount of $19,500,000 for the acquisition of land within the City used to promote new and expanded business enterprises. Chief Financial Officer Jordan stated the 4B Economic Development Board approved this item at their meeting earlier this evening. This is the preliminary approval. Final approval will be placed on Council's May 1 agenda. Motion was made to preliminary approve Resolution No. 2018-034 authorizing the issuance and sale of City of Grapevine, Texas, General Obligation Refunding Bonds, Series 2018; levying a tax in payment thereof; awarding the sale of the bonds, prescribing the form of said bonds; approving execution and delivery of a deposit agreement; approving the official statement, approving and enacting other provisions relating thereto. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Manager Rumbelow requested item 13 be removed from the consent agenda. Item 13 was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider the Joint Election Agreement with the Tarrant County Elections Administrator to provide election services and equipment for the May 5, 2018 General Election. City Secretary Tara Brooks recommended approval of the agreement with the Tarrant County Elections Administrator for his office to provide election services and equipment, including staff, for the May election in an amount of$6,437.53. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta City Council Meeting April 17, 2018 Page 12 Nays: None Approved: 7-0 Item 14. Consider renewal of an annual contract with Commercial Risk Services, Inc. for safety consultant services. Chief Financial Officer Jordan recommended approval of the contract for safety consultant services in the areas of safety education, compliance, and best practice training with Commercial Risk Services, Inc. for an amount of$24,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider declaring certain items surplus property and authorizing their sale through public auction. Chief Financial Officer Jordan recommended Council declare various items as surplus and authorizing their sale at auction. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual contract with McGriff, Seibels and Williams Insurance Services for the Risk department for insurance consultant services for group health benefits. Chief Financial Officer Jordan recommended approval of the annual contract for insurance consultant services with McGriff, Seibels and Williams Insurance Services for an amount not to exceed $50,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 17. Consider Resolution No. 2018-035 authorizing an interlocal purchasing agreement with the City of College Station. City Council Meeting April 17, 2018 Page 13 Chief Financial Officer Jordan recommended approval of the resolution authorizing an interlocal agreement with College Station for purchasing. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF COLLEGE STATION AND PROVIDING AN EFFECTIVE DATE Item 18. Consider Resolution No. 2018-036 authorizing an annual contract for Microsoft licenses for the Information Technology department from SHI Government Solutions, Inc. Chief Technology Officer Tessa Allberg recommended approval of the resolution authorizing an annual contract with SHI Government Solutions, Inc. for Microsoft licenses for an amount of$282,326. This licensing agreement includes the Microsoft Office suite, the Windows virtual desktop environment, the Microsoft Outlook email system, and SharePoint. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MICROSOFT LICENSES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 19. Consider renewal of annual contracts for horticultural chemicals and fertilizers for the Parks and Recreation department and Grapevine Golf Course with BWI Companies, Inc., Harrell's, LLC, Helena Chemical Company, Innovative Turf Supply and Winfield Solutions, LLC. City Council Meeting April 17, 2018 Page 14 Golf Course Director Russell Pulley and Parks and Recreation Director Kevin Mitchell recommended approval of the renewal of the contracts for the purchase of horticultural chemicals and fertilizers for an estimated amount of$150,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 20. Consider the renewal of an annual contract for cabin housekeeping services for the Parks and Recreation department with Pure Service Corporation. Parks and Recreation Director Mitchell recommended approval of the annual contract for cabin housekeeping services at The Vineyards Campground and Cabin with Pure Service Corporation for an estimated amount of$52,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 21. Consider Resolution No. 2018-037 authorizing a sole source purchase of radio antenna relocation services for the Police department from Motorola Solutions and Ordinance No. 2018-035 appropriating funds. Police Chief Eddie Salame and Public Works Director Bryan Beck recommended approval the resolution authorizing the purchase of antenna relocation services for an amount not to exceed $89,166 and an ordinance appropriating funds. This purchase is for the temporary relocation of the public safety radio antennas and cables from the Barton Street water tower while Public Works completes the rehabilitation project on the water tower. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR A SOLE City Council Meeting April 17, 2018 Page 15 SOURCE PURCHASE OF RADIO ANTENNA RELOCATION SERVICES FOR THE POLICE DEPARTMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2018-035 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $89,166 IN THE UTILITY ENTERPRISE CAPITAL FUND FOR THE SOLE SOURCE PURCHASE OF RADIO ANTENNA RELOCATION SERVICES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Consider Resolution No. 2018-038 authorizing annual contracts for various fuels for the Public Works Fleet Services division with primary vendor Martin Eagle Oil Company and secondary vendor Douglas Distributing. Public Works Director Beck recommended approval of the resolution authorizing annual contracts for various fuels for an estimated amount of$850,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR VARIOUS FUELS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 23. Consider Ordinance No. 2018-036 appropriating funds from the Permanent Capital Maintenance Fund for energy efficient projects for City of Grapevine properties. Public Works Director Beck recommended approval of an ordinance to appropriate funds of $64,665 for energy efficient projects. The City received proceeds from Oncor in the amount of $64,665 as part of its Energy Efficiency Savings program. The rebate was triggered by the City's decision to install higher efficiency chiller units on the Public Safety Building. The appropriation will recognize the proceeds and authorize future expenditures. City Council Meeting April 17, 2018 Page 16 Council Member Spencer requested staff put this good news story in the next newsletter. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-036 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $64,665 IN THE PERMANENT CAPITAL MAINTENANCE FUND (PCMF); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Consider renewal of annual contracts for cold milling machining for the Public Works department with Dustrol, Inc. and Tex Op Construction, LP. Public Works Director Beck recommended approval of the annual contracts for cold milling machining for an estimated amount of$100,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 25. Consider the award of an annual contract for waterworks products for the Public Works department with Core and Main LP. Public Works Director Beck recommended approval of the annual contract for the purchase of waterworks products for an estimated amount of$130,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 26. Consider Resolution No. 2018-039 authorizing an annual contract for trackless tack emulsion for the Public Works Street division with Blacklidge Emulsions, Inc. Public Works Director Beck recommended approval of an annual contract for the purchase of trackless tack emulsion for an estimated amount of$30,000. This emulsion City Council Meeting April 17, 2018 Page 17 is applied to existing asphalt prior to all overlay work to ensure a good bond between the existing asphalt and the new overlay. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR TRACKLESS TACK EMULSION THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 27. Consider the minutes of the April 3, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Following consideration of the consent agenda, Council considered item 13. Item 13. Consider the award of design-build services for a warehouse storage building to Speed Fab-Crete and Ordinance No. 2018-034 appropriating funds. Convention and Visitors Bureau Director P.W. McCallum presented this item and answered questions. The proposed building will be located on a vacant lot east of the Convention Center and will be used to house Christmas decorations as well as festival and events equipment. The ordinance will appropriate the $1,200,000 required for construction costs. Motion: Slechta Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting April 17, 2018 Page 18 ORDINANCE NO. 2018-034 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $1,100,000 IN THE CONVENTION AND VISITORS BUREAU FUND AND $1007000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 9:23 p.m. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Tate, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 1st day of May, 2018. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council Meeting April 17, 2018 Page 19